Assistant Controller

TruTeam Staffing Advisors; United States; Remote; USD 95,000 - 150,000; Full time

Benefits offered by this job

Remote work model and team-centric env

Unlimited Paid Time Off

Health, Dental, Vision insurance; HSA

401(k) plan

Ongoing personal and professional dev

Team rewards and bonus perks

Job summary

TruTeam Staffing Advisors is seeking an experienced Assistant Controller to own the monthly close, GL, reconciliations, and reporting, while partnering with the executive team to scale our finance function.

This hands-on role will build controls, automation, and dashboards to support growth across a multi-state workforce, client base, and faster decision making for leadership.

Qualifications

• 7+ years of progressive accounting experience with close, GL, and reporting ownership.
• Bachelor’s degree in Accounting or Finance; CPA is a plus but not required.
• Strong GAAP knowledge and multi-state experience; California preferred.
• Payroll, client billing, A/R, cash-flow forecasting, and operational accounting.
• Staffing, consulting, or high-volume, working-capital industries preferred; LLC experience is a plus.
• Experience with factoring, revolving credit facilities, or borrowing-base reporting.
• Advanced QuickBooks Online or similar; strong Excel and Power BI dashboard skills.
• Process-improvement mindset to scale finance functions.
• Strong executive communication, analytical judgment, and organization.

Responsibilities

• Own the monthly close, GL, reconciliations, accruals, revenue entries, GAAP statements and controls.
• Own or coordinate weekly cash-flow and working-capital reporting with risk commentary.
• Support annual close, tax schedules, audits, budgeting, forecasting, and revenue/gross-margin forecasting.
• Own payroll for multi-state workforce, W-2/1099 workflows, and third-party coordination.
• Own client billing, unbilled activity, A/R reporting, collections, and invoicing requirements.
• Link time worked, payroll, billing, revenue, A/R, cash collection, and gross margin via controls.
• Manage factoring reporting and potential revolving line of credit reporting.

Skills

GAAP knowledge

Multi-state experience

Payroll management

Billing & A/R

Cash flow forecasting

Executive communication

Process improvement

Education

Bachelor’s degree in Accounting or Finance

CPA credential a plus but not required

Tools

Power BI

QuickBooks Online

Excel

Job description

TruTeam Staffing Advisors is seeking an experienced Assistant Controller with a no-job-too-small attitude, strong accounting foundation, and entrepreneurial mindset to help scale our Finance & Accounting function during a period of significant growth.

This highly visible role will partner closely with the Executive Team and own core accounting operations while helping build the controls, technology, reporting, and working-capital infrastructure needed as TruTeam expands its consultant workforce, client base, and multi-state footprint.

The right person is comfortable being hands-on today while building for tomorrow. You can close the books, investigate a payroll or billing issue, build a cash-flow view, improve an approval workflow, and translate financial results for leadership. You also look for ways to use technology and dashboards to replace manual processes with scalable, repeatable solutions.

What You Would Do:

Accounting, Close & Cash Management

• Own the monthly close, general ledger, reconciliations, accruals, revenue-related entries, GAAP financial statements, and supporting controls and documentation.
• Own or coordinate weekly cash-flow and working-capital reporting, including current cash, expected receipts and disbursements, payroll requirements, collections, financing activity, and near‑term liquidity needs; provide leadership with clear commentary on risks and changes.
• Support annual close, external CPA work, tax schedules, benefit plan audits, 1099 reporting, budgeting, forecasting, reforecasting, and customer‑level revenue and gross‑margin forecasting.
• Own the accounting and control aspects of payroll for a growing multi‑state consultant workforce, including W‑2/1099 approval workflows, reconciliations, accruals, payroll taxes, and coordination with third‑party providers.
• Own and improve weekly client billing, unbilled activity, A/R reporting, collections, payment application, and customer‑specific invoicing requirements.
• Connect time worked, payroll, billing, revenue, A/R, cash collection, and gross margin through strong controls and reporting.
• Manage factoring‑related reporting and support a potential transition to a revolving line of credit, including borrowing‑base certificates, eligible receivable schedules, lender reporting, and related reconciliations.

Reporting, Compliance & Scalability

• Prepare monthly financial reporting and weekly operating/cash reporting for leadership; build visibility into revenue, gross margin, headcount, utilization, churn, customer profitability, cash flow, and working capital.
• Partner with Finance leadership to move recurring metrics from manually maintained Excel reporting toward Power BI or other scalable dashboards where practical.
• Coordinate multi‑state payroll, tax, workers’ compensation, insurance, and related compliance requirements with internal and external partners.
• Improve systems, workflows, automation, documentation, and controls across timekeeping, payroll, billing, banking, financing, and accounting systems.

Experience and Attributes:

• 7+ years of progressive accounting experience with meaningful ownership of close, GL, reconciliations, financial reporting, and working‑capital processes.
• Bachelor’s degree in Accounting, Finance, or related field preferred; CPA or equivalent credential is a plus but not required.
• Strong GAAP knowledge and experience in a multi‑state environment; California experience is preferred.
• Strong payroll, client billing, A/R, cash‑flow forecasting, and operational accounting experience.
• Staffing, consulting, professional services, or another high‑volume, working‑capital‑intensive industry is strongly preferred; LLC experience is preferred.
• Experience with factoring, revolving credit facilities, or borrowing‑base reporting is a plus.
• Advanced QuickBooks Online or similar accounting‑system skills and advanced Excel capability; Power BI or similar dashboard experience is preferred.
• A process‑improvement mindset with demonstrated ability to use technology, automation, and controls to scale a growing accounting function.
• Strong executive communication, analytical judgment, organization, and ability to operate effectively in a fast‑moving, high‑impact environment.

What Success Looks Like:

TruTeam has an accurate, timely, and increasingly scalable finance operation. Payroll and billing are controlled, the close is reliable, weekly cash‑flow reporting provides clear visibility into liquidity and working‑capital needs, multi‑state compliance is proactively managed, and leadership can quickly understand revenue, gross margin, customer economics, and operating performance. As the company grows, this role grows from hands‑on ownership toward broader oversight, team leadership, and Controller‑level responsibilities.

Who is TruTeam?

TruTeam Staffing Advisors one of only two Epic‑only healthcare IT staffing firms in the entire United States. Featured in the 2025 “Best in KLAS” Report by KLAS Research and recognized on Inc 5000 list of “Fastest Growing Companies” for 2025, we place Epic professionals in consulting and/or permanent roles across the country.

But ultimately, our culture is important than any award. From day one, our founders created a generous, supportive culture that’s entirely focused on people, and we’ve never wavered. We’ve built a team of goal‑oriented achievers that lift each other up and celebrate each other’s success, all while remaining deeply committed to personal and professional growth. Whether it’s your birthday or a major milestone, we want you to feel special and acknowledged.

Our environment is fast paced and ever changing, so we value taking initiative and coming with solutions so we can fail forward quickly and level up together. And we’re always looking for ways to make an impact—on ourselves, our teammates, our consultants, our clients, our communities, and the big wide world we live in.

Benefits We Offer:

• Remote work model and team‑centric environment
• Unlimited Paid Time Off
• Company‑subsidized Health, Dental, and Vision insurance; HSA Plan
• 401(k) plan
• Ongoing personal and professional development
• Team reward trips, holiday parties, and other bonus perks aligned with company goals