Assistant Controller

Vaco; New York (NY); On-site; USD 150,000 - 180,000; Full time

Job summary

Join a dynamic and growing full-service international real estate company as an Assistant Controller. In this vital role, you will support the financial operations of a substantial portfolio, ensuring accuracy in accounting and financial reporting. Collaborate with a talented team to enhance processes and compliance while managing financial transactions and treasury functions. This position offers a unique opportunity to contribute to a thriving organization that values initiative and creativity. If you are detail-oriented and passionate about finance in the real estate sector, this role is perfect for you.

Benefits

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Qualifications

• Bachelor's degree in Accounting or Finance required.
• Experience in real estate and management is essential.
• Strong understanding of financial concepts and accrual accounting.

Responsibilities

• Prepare and review journal entries with accuracy.
• Manage financing transactions and cash flow forecasting.
• Ensure compliance with internal controls and regulations.

Skills

Accounting Principles

Financial Reporting

Analytical Skills

Communication Skills

Organizational Skills

Problem Solving

Real Estate Transactions

Critical Thinking

Education

Bachelor's degree in Accounting or Finance

Tools

Microsoft Excel

MRI

Sage

Kyriba

Avid

Concur

Job description

Assistant Controller
Industry: International Real Estate
Location: Midtown Manhattan, onsite
Salary: $150k-180k base plus bonus

A dynamic and growing full-service international real estate company is seeking a proactive and detail-oriented Assistant Controller to join their finance team. You will play a vital role in supporting the Controller and Chief Accounting Officer in the efficient management of the company's day-to-day financial operations across a substantial portfolio of over 400 properties and investment entities.
Responsibilities:

• General Accounting & Financial Reporting:
• Prepare, review, and approve journal entries with accuracy and efficiency.
• Ensure proper coding and classification of all financial expenses.
• Perform ad-hoc account analysis and balance sheet reviews.
• Reconcile monthly payroll clearing accounts.

Transaction & Treasury Management:

Manage the recording of financing transactions.

Support treasury management functions, including cash flow forecasting and fund transfers.

Reconcile and manage intercompany balances.

Monitor internal loans for repayment schedules.

Maintain detailed schedules of foreign currency activities for GL and banking reporting.

Maintain a schedule of letters of credit, tracking expirations and ensuring timely renewals.

Mortgage & Distribution Oversight:

Review and oversee mortgage obligations, including expirations, trigger dates, and required payments.

Review new mortgage setups and record initial closings.

Review and approve financial distributions.

Compliance & Process Improvement:

Ensure compliance with internal controls, policies, and external regulations.

Collaborate with external auditors, tax advisors, and other stakeholders.

Identify and implement improvements to processes and controls for enhanced efficiency and accuracy.

Assist in clearing bank reconciliation issues and determining root causes for procedural enhancements.

GL & System Administration:

Participate in GL/MRI setup and maintenance, coordinating the setup of new properties, GL accounts, banking configurations, and report design.

Serve as a backup check signer.

Tax & Legal Coordination:

Monitor annual NYC tax assessments, working with certiorari attorneys to address significant increases.

Review certiorari offers for acceptance or rejection.

Manage detailed GL activities for foreign entities and complete year-end write-ups for Canadian Auditors.Requirements:

• Bachelor's degree in Accounting or Finance.
• Proven experience in the real estate industry and management.
• Demonstrated experience as a Senior Accountant or Assistant Controller.
• Strong understanding of financial concepts, real estate transactions, and accrual accounting principles.
• Proficiency in Microsoft Excel, Word, Outlook, and familiarity with accounting software (e.g., MRI, Sage, Kyriba, Avid, Concur).
• Excellent analytical skills with meticulous attention to detail.
• Strong organizational and time management skills, with the ability to manage multiple priorities effectively.
• Effective verbal and written communication skills.
• Ability to work both independently and collaboratively within a team environment.
• Familiarity with the real estate transaction cycle and property taxes.
• A proactive approach with a strong initiative to identify and implement improvements.
• High level of critical thinking and creative problem-solving abilities.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.