Assistant Controller

TopGum Pharma; Copiague (NY); On-site; USD 105,000 - 140,000; Full time

Job summary

TopGum Pharma is seeking an Assistant Controller to own the complete accounting cycle for its U.S. manufacturing operations at the Copiague site.

This hands-on leadership role emphasizes strong internal controls, cross-functional collaboration, and timely financial reporting in a regulated manufacturing environment. You will lead journal entries, reconciliations, and closing activities, with oversight of AR/AP and intercompany accounting.

Qualifications

• Bachelor's degree in Accounting or Finance is required.
• CPA designation or equivalent experience is required.
• 7+ years of progressive accounting experience, ideally in a manufacturing environment.
• Experience with U.S. tax regulations is a plus.

Responsibilities

• Own the end-to-end accounting cycle: transaction processing, GL integrity, reconciliations, close, and reporting.
• Prepare and review journal entries and reconciliations; investigate issues.
• Manage monthly, quarterly, and annual close, including consolidation and intercompany accounting.
• Oversee AR and AP operations, controls, aging reviews, and timely processing.
• Maintain 13-week cash flow forecast for liquidity planning.

Skills

Hands-on

Proactive

Communication

Collaboration

Integrity

Ownership

Education

Bachelor's degree in Accounting or Finance

CPA designation

Tools

ERP systems

Excel

Job description

Salary Range: US$105,000.00 To US$140,000.00 Annually

About Us

We provide full-service contract manufacturing, bottling, and packaging solutions for gummy natural health products, supporting clients from concept through launch. Operating within a regulated manufacturing environment, we are committed to quality, compliance, and continuous improvement.

The Opportunity

The Assistant Controller is accountable for accurate, timely, and compliant financial reporting across our U.S. manufacturing operations. This position owns the end-to-end accounting cycle—from transaction processing and general ledger integrity through account reconciliation, financial close, and accurate reporting—and partners closely with the Controller and cross-functional teams to strengthen internal controls and ensure alignment across cross-border operations.

This is a hands-on leadership role ideal for someone who thrives in a fast-paced manufacturing environment, takes ownership of core accounting operations, and contributes to both operational execution and continuous improvement initiatives.

This role is fully onsite at our Copiague location within a typical office environment and office hours.

What Success Looks Like

• Full ownership of the end-to-end accounting cycle: transaction processing, general ledger integrity, account reconciliations, financial close, and accurate reporting.
• Strong internal controls, disciplined account ownership, and audit readiness across U.S. operations.
• Accurate cost budgets and standard costs, supported by timely variance analysis and clear operational insights.
• Effective oversight of accounts receivable and accounts payable, including the performance and development of AR and AP technicians.
• Continuous improvement of financial processes and systems.
• Reliable support for budgeting, forecasting, cash flow management, and cross-functional initiatives.

RESPONSIBILITIES

Accounting Operations, Financial Reporting & Close

• Own the end-to-end accounting cycle, from transaction processing and general ledger integrity through account reconciliation, financial close, and accurate reporting.
• Prepare and review journal entries and account reconciliations, ensuring issues are investigated and resolved promptly.
• Own monthly, quarterly, and annual close activities, including consolidation and intercompany accounting.
• Ensure financial statements and supporting schedules are accurate, complete, timely, and compliant with applicable accounting standards.
• Own accounts receivable and accounts payable operations, including controls, aging reviews, issue resolution, and timely transaction processing.
• Provide day-to-day oversight, coaching, and workload coordination for AR and AP technicians.
• Maintain and update the 13-week cash flow forecast to support liquidity planning and decision-making.

Manufacturing & Cost Accounting

• Own the cost accounting cycle, including development and maintenance of cost budgets, standard costs, and related controls.
• Lead variance analysis, investigate material cost and operational variances, and communicate actionable insights to Finance and operations teams.
• Partner with the Finance Analyst and operations teams to ensure costing data, inventory valuation, and manufacturing financial information are accurate and current.

Internal Controls & Compliance

• Maintain and strengthen internal controls across the organization.
• Support audits and regulatory reviews.
• Assist with sales tax compliance and cross-border financial requirements.
• Manage corporate credit card program and expense reporting system.
• Own, maintain and update Finance Department policies (e.g., Fixed Assets, Corporate Expense, Purchasing).

Systems & Process Improvement

• Support ERP and financial system integrity.
• Identify and implement process improvements.
• Assist with system implementations and enhancements.

Team & Cross-Functional Collaboration

• Provide direct oversight, coaching, and support to AR and AP technicians, including prioritization of work and adherence to accounting procedures and deadlines.
• Collaborate with Operations, Supply Chain, Quality, and HR teams to resolve financial and operational issues and improve decision support.
• Own assigned budgeting and forecasting activities and support broader cross-functional planning initiatives.

This job description is not intended to be all-inclusive. Employees may be required to perform other job-related duties as needed to meet business, operational, quality, safety, or regulatory requirements across Canadian and U.S. Operations.

JOB REQUIREMENTS

Qualifications, Experience & Education

• Bachelor's degree in Accounting or Finance.
• CPA designation or equivalent experience required.
• 7+ years of progressive accounting experience, ideally in a manufacturing environment.
• Experience with U.S. tax regulations considered an asset.

Technical Skills

• Strong knowledge of accounting principles and financial reporting.
• Experience with ERP systems.
• Advanced Excel skills required.
• Strong attention to detail and accuracy.
• Hands-on, proactive approach.
• Ability to work effectively in a fast-paced manufacturing environment.
• Strong communication and collaboration skills.
• High level of integrity and ownership.

Our Commitment to Inclusive Hiring

We are committed to building an inclusive and accessible workplace. We welcome applications from individuals of all backgrounds and experiences. Accommodations are available throughout the recruitment process upon request.