Accounting Specialist

TOPGUM PHARMA INC; Copiague (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

TOPGUM PHARMA INC in New York is seeking an North America Accounting Technician to manage AP/AR activities and support month-end close in a manufacturing setting. You will maintain vendor and customer accounts, process invoices, and ensure timely payments.

Responsibilities include generating invoices, applying payments, reconciling statements, and assisting with tax submissions. Strong ERP and Excel skills, attention to detail, and effective communication are essential.

Qualifications

• Diploma or degree in Accounting/Finance or related field.
• 2+ years in AP/AR or general accounting, preferably in manufacturing.

Responsibilities

• Review, verify, and process vendor invoices.
• Review and process employee expense reports for accuracy and compliance.
• Match invoices to purchase orders and receiving documents.
• Ensure timely and accurate payment of vendor invoices, including creating weekly vendor payment lists and preparing payments in bank.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and ensure compliance with company policies.
• Generate and send customer invoices based on shipment and contract terms.
• Monitor customer accounts for timely payments and follow up on overdue balances.
• Apply payments accurately to customer accounts.
• Prepare aging reports and assist with collections as needed.
• Assist with monthly, quarterly and annual closing activities and processes.
• Manage and reconcile Canadian and US sales tax and other government program submissions and payments.

Skills

Attention to detail

ERP systems

MS Excel

Prioritization

Communication

Problem solving

Education

Diploma or degree in Accounting, Finance, or related field

Tools

SAP

Oracle

Job description

About Us

We provide full-service contract manufacturing, bottling, and packaging solutions for gummy natural health products, supporting clients from concept through launch. Operating within a regulated manufacturing environment, we are committed to quality, compliance, and continuous improvement.

The Opportunity

The North America Accounting Technician is responsible for managing the company’s accounts payable and accounts receivable processes to ensure accurate and timely financial transactions. This role supports the manufacturing operations by maintaining vendor and customer accounts, processing invoices, reconciling statements, and assisting with month-end close activities.

What Success Look Like

• Accurate and timely processing of vendor and customer transactions.
• Effective management of accounts payable and receivable.
• Support month-end close and financial reporting.
• Clear communication and resolution of accounting issues.

Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices.
• Review and process employee expense reports for accuracy and compliance.
• Match invoices to purchase orders and receiving documents.
• Ensure timely and accurate payment of vendor invoices, including creating weekly vendor payment lists and preparing payments in bank.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and ensure compliance with company policies.
• Communicate promptly and professionally with colleagues and vendors to obtain missing information, relay invoice status, and answer payables-related questions.

Accounts Receivable

• Generate and send customer invoices based on shipment and contract terms.
• Monitor customer accounts for timely payments and follow up on overdue balances.
• Apply payments accurately to customer accounts.
• Prepare aging reports and assist with collections as needed.

General Accounting Support

• Assist with monthly, quarterly and annual closing activities and processes, including accruals and reconciliations.
• Send and follow up with budget owners on Budget vs Actuals reporting.
• Manage and reconcile Canadian and US sales tax and other government program submissions and payments.
• Collaborate within a team environment to meet day-to-day accounting and financial reporting requirements.
• Support audits by providing documentation and responding to inquiries.
• Maintain accurate records in ERP/accounting systems.

This job description is not intended to be all-inclusive. Employees may be required to perform other job-related duties as needed to meet business, operational, quality, safety, or regulatory requirements.

Qualifications

Experience & Education

• Diploma or degree in Accounting, Finance, or related field.
• 2+ years in AP/AR or general accounting, preferably in a manufacturing environment.

Technical Skills

• Strong attention to detail and accuracy.
• Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and MS Excel.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.

Competencies

• Knowledge of manufacturing cost structures and inventory processes.
• Familiarity with lean or process improvement principles.

Our Commitment to Inclusive Hiring

We are committed to building an inclusive and accessible workplace. We welcome applications from individuals of all backgrounds and experiences. Accommodations are available throughout the recruitment process upon request.