Assistant Contract Support Specialist

Rk; Tallahassee (FL); Hybrid; USD 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

Hybrid work (home and office)

Health, dental, vision, life, and disb

Paid time off

Matching 401(k) plan

Paid Holidays

Zusammenfassung

RK&K is hiring an Assistant Contract Support Specialist to join our North Florida CEI team. You will support ongoing and future FDOT transportation construction projects and contracts throughout the region.

The role focuses on coordinating communications with contractors, preparing reports and documentation, and assisting with project schedules and budgets to ensure timely and cost-effective delivery. A hybrid work arrangement is offered, with opportunities for professional growth and a

Qualifikationen

• High school graduate or equivalent.
• Two (2) years of secretarial and/or clerical experience.
• Experienced with standard word processing and data management software.
• Familiarity with the Department’s procedures covering the project duties and proficiency in the computer programs necessary to perform those duties.
• CTQP Final Estimates Level I and Level II.
• Ability to communicate effectively in English (verbal and written).
• Independent initiative to relieve the supervisor of clerical detail.
• Assisting the Project Administrator in office duties (MAC, progress meetings, monthly and final estimates, EEO compliance, data upload, submittal tracking, staff certifications, etc.).
• Project-specific work under supervision of the Senior Project Engineer and staff.

Aufgaben

• Assist the Contract Support Specialist and CEI team with communication to contractors and documentation from pre-construction through final acceptance.
• Supervise preparation of reports and correspondence with contractors, project team and stakeholders.
• Plan, schedule, coordinate, and communicate with contractors for contract compliance and reporting processes.
• Exercise independent judgment in planning work details and making technical decisions related to office aspects of the project.
• Maintain records/files in accordance with Federal and State rules for Construction Projects and funding compliance.
• Monitor construction costs and support contract price negotiations for modifications.
• Manage and track pay estimates and invoices including pay factor adjustments.
• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements with CEI management.
• Provide administration support for project schedules and budgets.

Kenntnisse

Secretarial experience

Clerical experience

English communication

Ausbildung

High school diploma

Tools

Word processing software

Data management software

MAC

PrC

PSSP/ProjectSolve

CITS

Jobbeschreibung

RK&K is hiring a n Assistant Contract Support Specialist to join our North Florida Construction, Engineering, and Inspection (CEI) team.As a n Assistant Contract Support Specialist with RK&K you will support ongoing and future FDOT transportation construction projects and contracts throughout the region.

Essential Functions

Responsible for assisting the Contract Support Specialist and CEI team with:

• P romoting effective communication with contractors to ensure accurate exchange of information, timely submittals, project activities, progress meeting minutes and action items, and documentation from pre-construction support services through construction, and Final Acceptance
• Writes or supervises the preparation of reports by inspection staff and correspondence, and communication with contractors, project team and stakeholders, and the client
• Plan,schedule,coordinate,andcommunicatewiththecontractorfor compliance with the contract, FDOT procedures and/or directives, and construction project reporting and documentation processes
• Exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project
• Establishing and maintaining records/files in accordance with Federal and State rules and regulations forConstructionProjects including funding complianceand reporting, coordination of material inspections and QA/QC processes for project reporting
• Monitor construction costs and supports contract price negotiations for contract modifications including estimating and tracking market price trends
• Manageandtrackpayestimatesandinvoicesincludingpayfactoradjustments
• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements in coordination with CEI management team
• Provide administration support for managing project schedules and budgets to ensure timely and cost-effective completion of the project
• Knowledge of FDOT Procedures including CPAM, and related construction and financial management systems such as PrC , PSSP/ ProjectSolve , CITS, MAC, etc.

Required Skills and Experience

• High school graduate or equivalent
• Two (2) years of secretarial and/or clerical experience
• Experienced with standard word processing and data management software
• FamiliaritywiththeDepartment’sProcedurescoveringthe project-relatedduties as stated above and proficient in the computer programs necessary to perform those duties
• CTQPFinalEstimates LevelI and Level II
• Ability to: Communicate effectively in English (verbally and in writing)
• Responsible for: Exercising independent initiative to help relieve supervisor of clerical detail
• Responsible for: Assisting the Project Administrator in office related duties (i.e., MAC, progress meetings, monthly and final estimates, EEO compliance, processing construction contract changes, data upload, submittal tracking, staff certifications, etc.)
• Responsible for: Project specific work under the general supervision of the Senior Project Engineer and staff

Preferred Skills and Experience

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required .

What We Offer

RK&K offers excellentpotentialforcareer advancementand professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Hybrid work (home and office)
• Health, dental, vision, life, and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

RK&K is an Equal Opportunity Employer

RK&K ensures equal employment opportunity in accordance with Title VII of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities, you may contact Human Resources at 410-728-2900. Persons with hearing-and speech-impairments can contact RK&K by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD.) Call 711 for TTY/TDD or use the website at www.varelay.org.

If you need more information or special assistance regarding limited English proficiency, contact your RK&K office receptionist and they will be able to direct you to: 1) an individual within our company that speaks your language; 2) an outside service that can assist you in communicating with RK&K; or 3) you may also contact Human Resources at 410-728-2900.