Assistant Contract Maintenance Manager

Facility Services Inc.; San Antonio (TX); On-site; USD 95,000 - 130,000; Full time

Job summary

Facility Services Inc. seeks an experienced Assistant Contract Maintenance Manager (ACMM) to lead daily operations, maintenance, and repair activities within a healthcare facility environment.

The role emphasizes hospital facilities maintenance, regulatory compliance, and team supervision to ensure safe, compliant facility operations. The ACMM collaborates with the Contract Maintenance Manager, ensuring performance aligns with PWS and contract requirements in a demanding 24/7 healthcare setting.

Qualifications

• Minimum five (5) years of experience in medical/healthcare facility operations and maintenance.
• Must be technically qualified in Healthcare Facilities Maintenance Management.
• Experience supervising a 24/7/365 operation with diverse workforce.
• Extensive experience with The Joint Commission (TJC) standards and regulatory requirements (EOC, LS).
• Strong leadership, organizational, and written/verbal communication skills.

Responsibilities

• Direct and supervise multiple divisions of labor within contract management and daily healthcare facility operations.
• Oversee corrective maintenance activities to ensure timely, compliant service delivery.
• Act as Contract Maintenance Manager (CMM) during the CMM's absence to maintain continuity.
• Coordinate support staff and supervise contractor personnel during normal and after-hours operations.
• Oversee 24/7/365 operation, maintenance, and repair of healthcare facility systems.
• Ensure maintenance activities comply with PWS, regulations, and contract requirements.
• Attend meetings with Government representatives regarding facility operations and support services.
• Verify training, certifications, and licenses for employees; document training per contract requirements.

Skills

Healthcare facilities management

TJC standards knowledge

Leadership & supervision

Regulatory compliance

English proficiency

Education

CHFM certification (preferred)

Job description

Join Our Team!

We are seeking an experienced, highly motivated Assistant Contract Maintenance Manager (ACMM) to help lead daily operations, maintenance, and repair activities within a healthcare facility environment.

This leadership position is ideal for a professional with a strong background in hospital facilities maintenance, healthcare regulatory compliance, and team supervision. The successful candidate will have extensive experience with The Joint Commission (TJC) standards, Environment of Care (EOC), Life Safety (LS), and healthcare facility operations.

The ACMM works closely with the Contract Maintenance Manager (CMM) to ensure safe, efficient, and compliant facility operations. This position requires strong leadership, technical expertise, and the ability to oversee maintenance teams in a demanding, 24/7 healthcare environment.

Key Responsibilities

• Direct and supervise multiple divisions of labor while supporting overall contract management and daily healthcare facility operations.
• Oversee and coordinate all FSI corrective maintenance activities, ensuring timely, efficient, and compliant service delivery.
• Serve as the acting Contract Maintenance Manager (CMM) during the CMM's absence, maintaining operational continuity and contract compliance.
• Coordinate support staff and supervise contractor personnel during normal business hours and after-hours operations.
• Supervise teams responsible for the 24/7/365 operation, maintenance, and repair of healthcare facility systems.
• Ensure all maintenance activities comply with the Performance Work Statement (PWS), applicable regulations, and contractual requirements.
• Attend meetings with Government representatives and other base activities regarding facility operations, maintenance, and support services.
• Verify that employees maintain required training, certifications, and licenses before performing assigned duties or operating specialized equipment.
• Ensure employee training is scheduled, completed, and properly documented in accordance with contract requirements.
• Maintain compliance with The Joint Commission (TJC), Environment of Care (EOC), Life Safety (LS), and other applicable healthcare facility standards.
• Oversee accountability, security, and maintenance of Government-issued property and equipment.
• Ensure personnel comply with Security Control Plans and Government property management procedures.
• Coordinate data collection, maintain accurate documentation, prepare reports, and submit required contract deliverables on time.
• Identify operational deficiencies, implement corrective actions, and continuously improve maintenance performance and service quality.
• Support emergency response operations by providing direction to maintenance personnel and coordinating necessary corrective actions.
• Maintain effective communication with Government representatives, facility management staff, subcontractors, and internal leadership.
• Report directly to the Contract Maintenance Manager (CMM) and Regional Project Manager.

Required Qualifications & Experience

• Minimum five (5) years of experience in medical/healthcare (bedded-inpatient) facility operations, maintenance, and renovation.
• Must be technically qualified in Healthcare Facilities Maintenance Management.
• Demonstrated experience supervising a diverse workforce responsible for 24/7/365 operations, maintenance, and repair of medical facility systems.
• Minimum five (5) years of demonstrated experience maintaining compliance with The Joint Commission (TJC) standards and regulatory requirements, including Environment of Care (EOC), Life Safety (LS), and associated healthcare facility maintenance, documentation, and recordkeeping requirements.
• Must possess a minimum of five (5) years of direct, hands-on experience working with The Joint Commission (TJC) accreditation standards and compliance requirements within a hospital or healthcare facility environment. Experience must include applying TJC Environment of Care (EC) and Life Safety (LS) standards to healthcare facility operations, maintenance, inspections, documentation, and regulatory compliance. Must demonstrate extensive working knowledge and practical experience applying applicable federal regulations and industry standards, including those established by the National Fire Protection Association (NFPA), Environmental Protection Agency (EPA), and Occupational Safety and Health Administration (OSHA). Experience supporting TJC accreditation surveys, identifying compliance deficiencies, implementing corrective actions, and maintaining survey readiness is required.
• Strong leadership and supervisory skills, with experience coordinating maintenance teams and managing multiple operational priorities.
• Ability to interpret and implement contract requirements, maintenance procedures, and regulatory standards.
• Excellent organizational, problem-solving, and decision-making skills.
• Strong written and verbal communication skills, with the ability to effectively interact with employees, subcontractors, and Government representatives.
• Must be able to read, write, speak, and understand English.
• Ability to maintain accurate records, prepare reports, and ensure timely completion of contract deliverables.

Preferred Qualifications

• Certified Healthcare Facility Manager (CHFM) certification preferred but not required.
• Previous experience managing healthcare facility maintenance services under a federal Government contract.
• Experience supporting healthcare accreditation inspections, regulatory audits, and compliance documentation.

Work Schedule & Emergency Availability

• Must be on-site during normal duty hours to support daily facility operations and the Contract Maintenance Manager.
• Must be available to respond to after-hours emergencies, including weekends and holidays, or ensure coverage by a designated alternate.
• Must be able to report on-site within one (1) hour when required for emergency response, either personally or through a designated alternate.
• Must be accessible to Facility Management personnel through a company-issued cell phone 24 hours a day, 7 days a week, 365 days a year (24/7/365), either personally or through a designated alternate.
• During emergencies, provide immediate guidance to contractor personnel and ensure prompt notification to the Contracting Officer's Representative (COR) and Facility Manager (FM).

Physical Requirements

• Frequently required to stand, walk, use hands to handle objects, and communicate verbally.
• Occasionally required to sit, reach, climb, balance, stoop, kneel, crouch, or crawl.
• Must be able to frequently lift and/or move up to 50 pounds.
• Must be able to work in a seated position for eight (8) or more hours per day.
• Must be able to travel to job locations by automobile and/or commercial airline.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Equal Opportunity Employer - This job description is subject to change by the employer as the needs of the employer and requirements of the job change