Assistant Contract Administrator

Taleo; Pittsburgh (Allegheny County); Hybrid; USD 54,000 - 70,000; Full time

Job summary

The University of Pittsburgh is seeking an Assistant Contract Administrator to support day-to-day contract and procurement operations. You will prepare moderately complex contracts, proposals, and requests and negotiate terms and conditions to ensure accuracy and regulatory compliance.

Work is hybrid, combining on‑campus and remote duties, with a Monday–Friday schedule. The role requires a Bachelor's degree and at least 3 years of relevant experience, and offers a salary range of $53,600 to

Qualifications

• Bachelor's degree required or combination of education and experience.
• Minimum 3 years of experience in contracts or procurement.
• Experience with bid processes and vendor information management.

Responsibilities

• Oversee day-to-day contract and procurement operations.
• Prepare moderately complex contracts, proposals, and requests and negotiate terms.
• Ensure orders' accuracy and regulatory compliance; distribute paperwork.
• Conduct bid openings and provide bidding services.
• Solicit, track, and maintain vendor information and database.
• Assist with other contract requirements and special projects.

Skills

Contract negotiation

Procurement operations

Vendor management

Bid openings

Education

Bachelor's Degree

Job description

Job Description - Assistant Contract Administrator (26006170)

Planning and Design Administration - Pennsylvania-Pittsburgh - ( 26006170 )

Please see department website for details www.pdc.pitt.edu

Job Summary

Assists with overseeing the day-to-day operations of contract and procurement operations. Prepares moderately complex contracts, proposals, and requests and negotiates contract terms and conditions. Ensures accuracy of orders, compliance with regulations, and proper distribution of required paperwork. Conducts bid openings and provides bidding services. Solicits, tracks, and maintains vendor information and database.

Essential Functions

Assists with overseeing the day-to-day operations of contract and procurement operations. Prepares moderately complex contracts, proposals, and requests and negotiates contract terms and conditions. Ensures accuracy of orders, compliance with regulations, and proper distribution of required paperwork. Conducts bid openings and provide bidding services. Solicits, tracks, and maintains vendor information and database. Assists with other contract requirements and special projects as needed.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Team Lead Buyer

Job Family Finance & Procurement

Job Sub-Family Procurement & Purchasing

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $53,600 to $70,000 annual

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.