Assistant Construction Project Coordinator

LAKESIDE | Bespoke Homes By D.T. Carlson; White Bear Lake (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

LAKESIDE is seeking an Assistant Construction Project Coordinator in White Bear Lake, MN. This full-time, on-site role supports project managers and site supervisors in organizing and tracking residential construction projects from pre-construction through completion.

You will assist with schedules, coordinate subcontractors and vendors, maintain project documentation, monitor budgets, prepare reports, and ensure compliance with quality, safety, and sustainability standards while collaborating

Qualifications

• 3+ years in construction administration or office administration.
• Strong organizational and communication skills.
• Ability to read and interpret basic house plans.

Responsibilities

• Assist with permit submittals.
• Submit bid packages and coordinate with trades.
• Create construction schedules and monitor progress.
• Coordinate trades, vendors, and insurance certificates.
• Prepare progress reports and maintain project records.
• Ensure safety, quality, and sustainability standards.
• Support budget tracking and change orders.
• Collaborate with architects, designers, and staff.

Skills

Scheduling

Budgeting

Vendor management

Documentation

Communication

Construction coordination

Job description

Company Description

Founded in 2001, LAKESIDE is a construction company rooted in craftsmanship, integrity, and strong client relationships. The team is composed of detail-focused professionals who set high standards for every project and partnership. LAKESIDE specializes in luxury homes and retreats in remote, scenic waterfront and acreage locations across Northern Minnesota and Western Wisconsin. As a Designated Green Path Builder, the company emphasizes sustainability through energy-efficient technologies and eco-friendly materials. LAKESIDE is dedicated to creating homes that become long-lasting legacies for multiple generations.

Role Description

The Assistant Construction Project Coordinator is a full-time, on-site role based in White Bear Lake, MN. This position supports project managers and site supervisors in organizing and tracking residential construction projects from pre-construction through completion. Day-to-day responsibilities include assisting with schedules, coordinating subcontractors and vendors, maintaining project documentation, and updating internal systems with progress, change orders, and material deliveries. The role also involves helping monitor budgets, preparing reports, communicating with internal and external stakeholders, and ensuring that work aligns with quality, safety, and sustainability standards. The Assistant Construction Project Coordinator will regularly collaborate with field teams, office staff, and design partners to support smooth project execution and timely completion.

Job Responsibilities

• Assist with permit submittals
• Submitting bid package to trade partners and vendors, collecting bids, and awarding bids
• Creating construction schedules, monitor progress with trades, ensure work is on schedule and to be completed on time
• Scheduling trades and vendors
• Collecting and managing trade’s insurance certificate (GL and Workers’ comp), W9, and subcontractor agreement
• Working with interior designers with client selections, keeping selections within the allowance/ budget, ordering selections, and ensuring selections arrive on time for installations
• Complete construction specifications
• Assist with site inspections, quality control, and site cleanliness. Prepare progress reports
• Document progress and take photos of progress to present to architect(s) and client(s)
• Stick to deadlines (client bids, presentations, breaking ground, construction progress, completion date, etc…)
• Assist with punch lists for final walkthroughs and ensure the home is ready for turnkey
• Ability to budget, negotiate, and control costs
• Finding, selecting, and managing trades and vendors for upcoming projects
• Managing material returns and credits with vendors
• Managing equipment and materials needed for each project- Order, schedule, check budgets and allowances, and confirm delivery
• Managing, collecting, and processing invoices for construction Draws
• Managing construction Draws and coordinate submittal to the bank and title company
• Ensuring compliance with safety regulations
• Coordinating across entire project between architects, designers, engineers, and trade partners
• Basic capability to read and interpret construction drawings (house plans) and specifications
• Ensuring every client receives enough support and establish a healthy and client relationship
• Training new staff
• Keeping leadership staff in the loop
• Setting company goals and planning accordingly
• Travel throughout MN and WI; site visits with architects, designers, trade partners, clients, etc..

Secondary Responsibilities

• Planning above job responsibilities if situations present themselves

Qualifications

• Experience- 3+ years experience in construction administration or office administration
• oIntegrity