Assistant Community Manager

The Habitat Company; Chicago (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

The Habitat Company is seeking an Assistant Community Manager to support the Community Manager in overseeing a designated property. The role includes maintaining resident files, typing leases, and handling administrative tasks to ensure smooth operations.

Applicants should have 2+ years in a similar role, a high school diploma, and accurate typing skills. CMCA/CAM designation is a plus. On-site position in Chicago with competitive benefits.

Qualifications

• Two years' experience as Assistant Community Manager or equivalent (e.g., secretarial).
• High school diploma or equivalent.
• Accurate typing skills.
• Ability to assist the property manager in day-to-day activities.
• CMCA or CAM designation (or equivalent).

Responsibilities

• Prepare and maintain resident files.
• Type letters, memos and leases.
• Assist in maintaining the work order system and purchasing procedures.
• Manage office and vendor files and budgeted supplies.
• Assist in monthly reporting and receipts.
• Support attorney and property manager in collections.
• Maintain courteous communication with owners, residents, and partners.

Skills

Typing skills

Administrative tasks

Property management experience

Communication skills

Education

High school diploma

CMCA/CAM designation

Job description

The Habitat Company, LLC is a leader in residential multi-family real estate management and development. We are looking for talented individuals to join our team as we continue to expand and develop our company nationwide. We are a multi-state organization of approximately 500 team members specializing in the asset management, property management and project management of market rate, affordable rentals, condominiums and commercial real estate.At The Habitat Company, we believe that it is the quality and experience of our team members that make a difference. Our professional team provides us with the depth of talent and ability that is so crucial to our success.The Habitat Company provides comprehensive compensation to our team members. In addition to wages, this position is eligible for medical, dental, vision, 401k, and other benefits offered through Habitat, detailed here: https://www.habitat.com/our-benefitsJob Scope:The Assistant Community Manager is to assist the Community Manager in effectively managing the assigned community. In the Community Manager's absence, the Assistant Community Manager will assume all responsibilities associated with accomplishing community objectives as set forth by the Regional Manager. In addition, the Assistant Community Manager is to manage the general administration of the property and perform all related secretarial and accounting functions.Duties and Responsibilities:Prepare and maintain complete resident filesMaintain general office and vendor filesType letters, memos and leasesAssist in maintenance of work order system and in following purchase order proceduresOrder office supplies within established budgeted guidelinesAssist in typing monthly reportsMaintain a daily phone log and daily things-to-do logAssist in collection of assessments and preparation of receiptsWork with attorney and property manager regarding legal collection proceedingsMaintain courteous communication with the owners, residents and representatives of other companiesMaintain emergency sheet to include all pertinent phone numbers, local police, fire and contractor numbers; list property address and property information such as number of units, building number(s), number of stories, number of elevators, and locations of electric, gas and water shut-offsPerform other related duties as assignedSkills and Qualifications:Two years' experience as Assistant Community Manager or equivalent field, such as full-time secretarial experienceHigh school education or equivalent in work experienceAccurate typing skillsAbility to assist the property manager in day-to-day activitiesAccredited resident manager or similar designation such as the Certified Manager Community Associations (CMCA) or Certified Apartment Manager (CAM)