Assistant Community Manager

Pratum Companies; Boca Raton (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

Pratum Companies in Boca Raton, FL is seeking an Assistant Community Manager to support the Community Manager in daily property operations, compliance, and team oversight.

You will manage recertifications, tenant relations, rent collections, and records, with emphasis on HUD rules, Section 8, and accurate financial processing. This is a full-time, non-exempt role with benefits and growth opportunities.

Qualifications

• High school or GED required; ability to read/write English fluently.
• Ability to perform intermediate mathematical functions and use on-site resident management software.

Responsibilities

• Assist with Tax Credit and affordable housing/Section 8 recertification and compliance.
• Maintain property waiting list.
• Build positive relationships with tenants.
• Coordinate on-site data collection and processing of resident information.
• Schedule recertification interviews and coordinate apartment inspections.
• Ensure proper calculation of income, assets and rent levels.
• Investigate and help resolve complaints and violations.
• Maintain resident files per policy.
• Assist with leasing, rent collections, resident services and maintenance.

Skills

Customer service

Communication

Detail oriented

Independent worker

Accounts receivable

Education

High school diploma or GED

Tools

OneSite/Yardi

Outlook

Excel

Word

Internet

Job description

Assistant Community Manager

This position is responsible for assisting the Community Manager in the overall operations of the property, development, oversight of the team, and maintain community compliance with all policies, procedures, and internal quality control standards.

Essential Duties

• Assist with the management of the Tax Credit and affordable housing/section 8 recertification process and compliance.
• Maintain property waiting list
• Building positive relationships with prospective and current tenants
• Building positive relationships with prospective and current tenants
• Coordinate on-site data collections and processing of resident information
• Schedule resident recertification interviews and coordinate the apartment inspections
• Ensure proper calculation of income, assets, rent levels, etc.
• Investigates and helps resolve complaints, disturbances and violations
• Maintain resident files in accordance with company policy & regulatory agency policy
• Assist with task associated with the operation of the property: leasing, rent collections, resident services and maintenance
• Preparing and executing detailed and legally compliant lease agreements
• Overseeing all financial procedures including verifying renter income, processing monthly payments and executing default protocols
• Creating organizational systems to support accurate record keeping, efficient financial transactions and prompt renter complaint resolution

Job Requirements

• Previous Property Management Experience – REQUIRED
• Working knowledge of recertification and compliance of the section 8 process
• Knowledge of Department of Housing and Urban Development ("HUD") rules and regulations
• COS (Certified Occupancy Specialist) or TCS (Tax Credit Specialist) Certification or equivalent certification from a nationally recognized compliance training program - Preferred
• Knowledgeable in rent collections, posting to G/L, completing daily deposits, calculating SODAs, etc.
• Outstanding customer service skills
• Exceptional verbal and written communication skills
• Accounts receivable and collections experience a MUST
• Attention to detail and ability to work independently on assignments
• Proficient in Word, Excel, Outlook, One-Site Property Management Software and Internet

Education

High school or GED. This position requires the ability to read and write English fluently, the ability to accurately perform intermediate mathematical functions and the ability to understand and perform all on-site resident management software functions.

Professional Experience

A minimum of three years of experience in residential property management as a Community Manager

Attendance/Travel Requirements

The position requires the ability to work any of the seven days of the week, 52 weeks of the year. Due to the property staffing limitations, it is extremely critical that individuals be able to work their scheduled hours on a consistent basis and, if necessary, overtime hours when requested. The position requires the ability to serve on-call, as scheduled or as necessary. Travel may be required at times to attend various owner gatherings either in the general vicinity of the associates home property, or in another state. You must also be able to attend certain resident events that are held after hours.

Computer Skills

• Minimum of basic knowledge of computers
• Ability to use Outlook and OneSite/Yardi
• Intermediate knowledge of Microsoft Suites
• Minimum of basic Internet knowledge

Physical Demands

Must be capable of physically accessing all exterior and interior parts of the property and amenities. Must be able to push, pull, lift, carry or maneuver weights of up to 50lbs. independently and 100 lbs. with assistance.

Learning & Development

Maintain a commitment to ongoing personal development and career growth though career path activities provided through the corporate office and external sources as needed.

This role is non-exempt and has an anticipated pay range from $22-$25 for a new employee depending on a number of relevant factors including individuals’ experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations. This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors. Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 11 paid holidays, and health & welfare benefits as outlined on the Company’s website. To learn more about our company and our benefits, go to: https://pratumco.com/careers/

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.