Assistant Community Association Manager

Associa; Milford (CT); On-site; USD 28,000 - 33,000; Full time

Job summary

Associa is seeking an Assistant Community Manager to join our Milford, CT team. This role supports Community Managers, coordinates homeowner communications, prepares reports, and helps manage community operations.

The ideal candidate is organized, customer-focused, and eager to grow in property management while gaining hands-on exposure to day-to-day tasks. Responsibilities include assisting with notices, disclosures, vendor coordination, and file maintenance, while delivering excellent service

Qualifications

• High school diploma or GED required; Associate's degree strongly preferred.
• At least one year of customer service experience.
• Experience in community association or property management preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and strong written/verbal communication.

Responsibilities

• Partner closely with Community Managers to support a portfolio of community associations.
• Prepare agendas, management reports, meeting materials, notices, correspondence, and homeowner communications.
• Maintain and update association and homeowner information in systems.
• Assist with disclosures, meeting notifications, financial statements, and other required mailings.
• Support vendor coordination, proposals, and insurance notifications.
• Assist homeowners with questions and access to portals, key fobs, and community needs.
• Help prepare communications regarding projects, meetings, and maintenance.

Skills

Customer service

Communication skills

Organizational skills

Time management

Education

High school diploma or GED

Associate's degree

Tools

Microsoft Office

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Assistant Community Manager

REI | Milford, CT

Pay: $22.00 per hour

Are you organized, people-focused, and looking to grow your career in community and property management? REI is looking for an Assistant Community Manager to join our Milford, CT team! This is a great opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants hands-on exposure to the day-to-day operations of community association management. You'll work closely with Community Managers while building relationships with homeowners, board and committee members, vendors, and internal teams.

As an Assistant Community Manager, you'll play an important role in keeping our communities organized, responsive, and running smoothly.

What You'll Do

• Partner closely with Community Managers to support a portfolio of community associations.
• Prepare agendas, management reports, meeting materials, notices, correspondence, and homeowner communications.
• Maintain and update association and homeowner information in C3 and shared systems.
• Assist with annual disclosures, meeting notifications, financial statement packages, and other required community mailings.
• Support Architectural Review Board application processing and conduct community inspections when needed.
• Assist homeowners with questions, online portals, enrollment, key fobs, pool passes, access keys, and other community needs.
• Help prepare newsletters, flyers, notices, and communications regarding projects, meetings, activities, and maintenance.
• Assist with delinquency and collections tracking.
• Support requests for proposals, repair quotes, vendor coordination, and insurance notifications.
• Prepare violation correspondence and assist with communicating hearing outcomes to homeowners.
• Process incoming and outgoing mail and provide general administrative support to the office.
• Collaborate with Community Managers, homeowners, board members, vendors, and internal teams to deliver an excellent client experience.
• Take on additional projects and responsibilities as you grow in the role.

Requirements

What We're Looking For

We're looking for someone who is proactive, organized, professional, and comfortable balancing multiple priorities. You'll be a great fit if you enjoy helping people, solving problems, and being part of a collaborative team.

• High school diploma or GED required; Associate's degree strongly preferred.
• At least one year of customer service experience required.
• Previous community association management, property management, or related experience preferred.
• Experience working in a high-volume customer service or phone environment is a plus.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Excellent attention to detail, organization, and time-management skills.
• Ability to prioritize competing deadlines and work independently.
• Professional approach to customer service and conflict resolution.
• Ability to maintain confidentiality and exercise discretion.
• Comfortable working with multiple stakeholders, including residents, managers, vendors, and board members.

Why This Role?

This position offers the opportunity to learn nearly every aspect of community association management while working alongside experienced Community Managers. For someone interested in building a long-term career in property or community management, it's a strong opportunity to develop operational knowledge, client-management skills, and hands-on industry experience.

Location: Milford, CT

Work Environment: Office-based with occasional on-site community inspections

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.