Assistant Commercial Property Manager

ZipRecruiter; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in Charlotte is seeking a Property Manager to provide high-level support for multiple managers. This role involves lease administration, contract management, and vendor relations. The ideal candidate will have strong organizational and communication skills, along with a Bachelor’s degree or equivalent experience. Responsibilities include managing tenant information, coordinating document execution, and overseeing property inspections. If you are a proactive problem solver with real estate knowledge, we want to hear from you!

Qualifications

• Bachelor’s degree or five years of related experience.
• Active Real Estate salesperson license required within six months.

Responsibilities

• Abstract leases and enter data into property management database.
• Draft, revise, and review contracts.
• Manage lease-related critical dates and tenant relations.

Skills

Communication

Organization

Problem Solving

Education

Bachelor’s degree

Tools

Microsoft Office

Yardi

MRI

AvidXchange

Job description

Job Description

Position Summary:

Provide a high level of support for multiple managers by performing the following duties.

Essential Duties and Responsibilities:

1. Abstract leases and enter abstracted lease data accurately into property management database, adhering to abstraction procedures including monthly recurring charges. Maintain/Update tenant information in Accounting/Property Management software as required.
2. Draft, revise, format, and review contracts.
3. Coordinate document execution and tracking with third-party client’s real estate/legal department.
4. Proactively track and manage lease-related critical dates.
5. Interact with internal and external real estate professionals regarding lease administration and database issues.
6. Provide information to lenders, third-party owners, investors, and tenants as requested.
7. Assist with vendor management, including maintaining service contracts, processing invoices, and scheduling services.
8. Manage the collection of tenant billings.
9. Validate and code expense invoices for each building as required.
10. Assist in tenant relations and services, including planning building events, drafting tenant correspondence, processing requests, contacting tenants, and collecting rent.
11. Compose various correspondence; compile and process confidential materials; review for completeness, accuracy, proper format, and grammar.
12. Support and oversee training of the Property Assistant Staff.
13. Organize work schedules, set priorities, and meet deadlines.
14. Attend real estate meetings with Vice President and Manager, including interactions with third-party owners, tenants, and building managers.
15. Assist with organization of construction projects—ordering samples, submitting plans for permitting, coordinating contractor correspondence, payment applications, COIs, and lien waivers.
16. Assist in developing and implementing the regional business plan and property budgets.
17. Perform regular property inspections, and recommend or direct alterations, maintenance, and reconditioning as needed.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with Yardi, MRI, and AvidXchange.
• Excellent interpersonal, communication, and organizational skills.
• Ability to multi-task and meet deadlines consistently.
• Self-starter, proactive manager, creative problem solver, and principal decision-maker.
• Ability to work independently and collaboratively.
• Basic understanding of budgeting, financial statements, and cash flow analysis.
• Familiarity with real estate and construction activities.

Minimum Qualifications:

• Bachelor’s degree (B.A.) from a four-year college or university, or five years of related experience and/or training, or an equivalent combination.
• Active Real Estate salesperson license; if not held, must be procured within six months of hire.
• Reliable transportation and a valid driver’s license.
• Successful completion of criminal, credit background check, and drug screening.