Assistant Clerk of Court

City of Clemson; Clemson (SC); On-site; USD 22,000 - 30,000; Full time

Job summary

The City of Clemson seeks a municipal court clerk to perform a wide range of routine clerical and administrative support tasks under limited supervision. The role supports court proceedings, processes payments, maintains dockets, and communicates with the public to ensure efficient operations.

Requires a high school diploma or GED and two years of clerical or administrative experience; training in typing and general office practices is expected. Equal opportunity employer.

Qualifications

• Requires a high school diploma or GED with coursework in typing and general office practices. Includes two years of prior clerical, secretarial, paralegal or administrative work.

Responsibilities

• Assists with the orderly flow of all court proceedings.
• Serves as backup for other staff as necessary.
• Examines court documents for accuracy and legal sufficiency.
• Processes dispositions and sentences in the case management system.
• Prepares and maintains court dockets and upcoming court dates.
• Receives payments and issues receipts; balance at end of day.
• Responds to inquiries in person, by email, and by phone.
• Acts as liaison between court, public, and other parties to ensure smooth proceedings.
• Provides customer service without offering legal advice.
• Processes applications for alternative sentencing programs.

Education

High school diploma or GED

Job description

Under limited supervision, performs a wide variety of routine clerical and administrative support work for the Municipal Court.

Benefits

• Paid Annual and Sick Leave
• 12 paid holidays per year
• Access to FREE acute medical care for employee's, their spouse and children under the age of 26.
• PEBA Retirement
• 401K and 457 Retirement Plan Options
• Comprehensive Medical, Dental and Vision Plans
• Life Insurance
• Medical Flexible Spending Plan
• Health Savings Account

• Assists with the orderly flow of all court proceedings.
• Serves as backup for other staff members as necessary.
• Examines court documents to ensure accuracy, completeness, and legal sufficiency.
• Assists in processing dispositions and sentences in the Court's case management system.
• Prepares and maintains court dockets for upcoming court dates.
• Receives payments and issues receipts.
• Post and process payments and balance the settlement report at the end of each day.
• Responds to inquiries in person, by e-mail, and by telephone.
• Acts as liaison between the court, the public, and other parties to ensure that cases proceed smoothly and efficiently.
• Provides the level of customer service necessary without giving legal advice.
• Processes and prepares all applications for alternative sentencing programs.
• Examines legal documents submitted to court for adherence to law or court procedures, prepares case folders, and posts, files, or routes documents.
• Secures information for judges, and contacts witnesses, attorneys, and litigants to obtain information for court, and instructs parties when to appear in court.
• Assist in notifying the solicitor's office of cases heard in General Sessions.
• Assist in recording case disposition, court orders, and arrangement for payment of court fees
• Process NRVCs and follow up by mailing the same to the defendant, and if not satisfied in 15 days, to the SC Department of Motor Vehicles.
• Assist in processing bench warrants for those tried in absence and transmit them to the city to be served.
• Assist in handling correspondence for the department.
• Operates a variety of equipment and machines including a personal computer system, 10-key calculator, telephone, copy and fax machine, recording system, dictating machines, tape recorder, etc.
• Uses a variety of tools and supplies including diagrams, entry books, file cabinets, pens, pencils, charts, forms, programs, schedules, etc.; and a variety of computer software including word processing and specialized court software.

Additional Job Functions

• As a team member, is required to fill in other positions within the department when needed.
• Performs related duties as required.

Requires a high school diploma or GED equivalent with course work in typing and/or general office practices with two (2) years prior work experience in clerical, secretarial, paralegal or administrative work; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

The City of Clemson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Clemson is an equal opportunity employer.