Assistant Clerk of Court

City of Clemson, SC; Clemson (SC); Vor Ort; USD 21.000 - 30.000; Vollzeit

Benefits dieser Stelle

Paid leave

Holidays

Medical plans

Retirement plans

Life Insurance

Health Savings Account

Zusammenfassung

The City of Clemson, SC is seeking a dedicated clerical professional to support the Municipal Court under limited supervision. This role handles case documents, payments, scheduling, and customer inquiries, ensuring smooth court operations and accurate records.

The ideal candidate has a high school diploma or GED and at least two years of related experience. Proficiency with office equipment and court software is preferred, along with strong attention to detail and reliability.

Qualifikationen

• High school diploma or GED with typing coursework and general office practices.
• Two years of clerical, secretarial, paralegal or administrative experience.
• Ability to handle court documents and operate office equipment.

Aufgaben

• Assist with the orderly flow of court proceedings.
• Serve as backup for other staff as needed.
• Examine court documents for accuracy and sufficiency.
• Process dispositions and sentences in the court management system.
• Prepare and maintain court dockets for upcoming dates.
• Receive payments, issue receipts, and balance daily settlements.
• Answer inquiries in person, by e-mail, and by phone.
• Act as liaison between court, public, and other parties.
• Provide customer service without giving legal advice.
• Process applications for alternative sentencing programs.
• Record dispositions, court orders, and arrange payments of fees.
• Notify solicitor's office of cases heard in General Sessions.
• Assist in handling correspondence for the department.
• Operate office equipment and court software.

Kenntnisse

Clerical skills

Typing

Office administration

Customer service

Paralegal knowledge

Ausbildung

High school diploma or GED

Tools

Word processing software

Court case management software

10-key calculator

Jobbeschreibung

Under limited supervision, performs a wide variety of routine clerical and administrative support work for the Municipal Court.

Benefits

• Paid Annual and Sick Leave
• 12 paid holidays per year
• Access to FREE acute medical care for employee's, their spouse and children under the age of 26.
• PEBA Retirement
• 401K and 457 Retirement Plan Options
• Comprehensive Medical, Dental and Vision Plans
• Life Insurance
• Medical Flexible Spending Plan
• Health Savings Account

• Assists with the orderly flow of all court proceedings.
• Serves as backup for other staff members as necessary.
• Examines court documents to ensure accuracy, completeness, and legal sufficiency.
• Assists in processing dispositions and sentences in the Court’s case management system.
• Prepares and maintains court dockets for upcoming court dates.
• Receives payments and issues receipts.
• Post and process payments and balance the settlement report at the end of each day.
• Responds to inquiries in person, by e-mail, and by telephone.
• Acts as liaison between the court, the public, and other parties to ensure that cases proceed smoothly and efficiently.
• Provides the level of customer service necessary without giving legal advice.
• Processes and prepares all applications for alternative sentencing programs.
• Examines legal documents submitted to court for adherence to law or court procedures, prepares case folders, and posts, files, or routes documents.
• Secures information for judges, and contacts witnesses, attorneys, and litigants to obtain information for court, and instructs parties when to appear in court.
• Assist in notifying the solicitor's office of cases heard in General Sessions.
• Assist in recording case disposition, court orders, and arrangement for payment of court fees
• Process NRVCs and follow up by mailing the same to the defendant, and if not satisfied in 15 days, to the SC Department of Motor Vehicles.
• Assist in processing bench warrants for those tried in absence and transmit them to the city to be served.
• Assist in handling correspondence for the department.
• Operates a variety of equipment and machines including apersonal computer system, 10-key calculator, telephone, copy and fax machine, recording system, dictating machines, tape recorder, etc.
• Uses a variety of tools and supplies including diagrams, entry books, file cabinets, pens, pencils, charts, forms, programs, schedules, etc.; and a variety of computer software including word processing and specialized court software.

Additional Job Functions

• As a team member, is required to fill in other positions within the department when needed.
• Performs related duties as required.

Requires a high school diploma or GED equivalent with course work in typing and/or general office practices with two (2) years prior work experience in clerical, secretarial, paralegal or administrative work; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

The City of Clemson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.