Assistant Catering Manager

San Antonio Country Club; San Antonio (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical & Dental Insurance

Paid Time Off

Employee meals

401K

Job summary

San Antonio Country Club is seeking an experienced Assistant Catering Manager to oversee planning, coordination, and execution of private events from inquiry to completion. The role focuses on delivering exceptional member experiences, maximizing event revenue, and coordinating multiple event spaces with a detail-oriented, client-focused approach.

The ideal candidate will balance operational efficiency with creative event execution, manage teams, and collaborate with internal departments to

Qualifications

• Experience in event planning, hospitality, catering, or related field.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Proven experience managing client relationships and cross-functional teams.
• Proficient in budgeting, timelines, floor plans, and event orders.
• Solid understanding of event logistics, space planning, and F&B operations.
• Ability to manage multiple events in a fast-paced environment.
• Strong focus on revenue growth and client satisfaction.

Responsibilities

• Plan and execute private events from inquiry to completion.
• Serve as primary contact for members and ensure their requirements are met.
• Create budgets, timelines, menus, event orders, and floor plans.
• Coordinate staffing, food & beverage, facilities, and other needs.
• Manage vendor relationships and oversee load-in, setup, and teardown.
• Oversee scheduling and utilization of event spaces to maximize revenue.

Skills

Event planning

Organization

Communication

Vendor management

Budgeting & scheduling

Logistics

Multi-tasking

Business acumen

Attention to detail

Job description

ASSISTANT CATERING MANAGER

Position Overview

We are seeking an experienced and highly organized Assistant Catering Manager to oversee the planning, coordination, and execution of private events from initial inquiry through completion. This role is responsible for delivering exceptional member experiences, managing multiple event spaces, creating delicious menus, coordinating teams, and maximizing event revenue. The ideal candidate is detail-oriented, client-focused, and skilled at balancing operational efficiency with creative event execution.

Key Responsibilities

• Event Planning and Execution: Manage all aspects of private events, from initial booking and member consultations to final execution, accommodating events ranging from intimate gatherings of 5 guests to large-scale functions of up to 2,000 guests.
• Client Relations: Serve as the primary point of contact for members, ensuring their vision, expectations, and event requirements are communicated clearly and executed successfully.

Event Development

• Create event budgets, timelines, menus, event orders, and floor plans to ensure seamless planning and execution.
• Collaborate with internal club departments to coordinate staffing, food and beverage, facilities, and other operational needs.
• Vendor Management: Establish and maintain strong vendor relationships while overseeing load-in, setup, event execution, and teardown for major events.
• Event Space Management: Oversee the scheduling, booking, and utilization of event spaces to optimize efficiency, minimize scheduling conflicts, and maximize revenue opportunities.

Calendar and Booking Management

• Calendar and Booking Management: Manage a high-volume event calendar ensuring accurate tracking, scheduling, and coordination of all bookings.
• Revenue Growth: Identify opportunities to increase catering sales, improve space utilization, and enhance overall event profitability through strategic booking and effective event management.
• Operational Excellence: Ensure all events are executed professionally, on schedule, within budget, and in accordance with member expectations and club standards.

Qualifications

• Proven experience in event planning, event management, hospitality, catering, or a related field.
• Strong organizational, project management, and multitasking skills.
• Excellent written and verbal communication skills.
• Experience managing client relationships, vendor partnerships, and cross-functional teams.
• Proficiency in developing event budgets, timelines, floor plans, and event orders.
• Strong understanding of event logistics, space planning, and food and beverage operations.
• Ability to manage multiple events simultaneously in a fast-paced, high-volume environment.
• Strong business acumen with a focus on revenue growth, operational efficiency, and client satisfaction.
• Exceptional attention to detail and the ability to anticipate and resolve challenges proactively.

Success in This Role

Success in this position requires a balance of exceptional hospitality, strategic event management, and revenue-focused decision-making. The Assistant Catering Manager plays a key role in delivering memorable member experiences, maintaining efficient operations across multiple event spaces, and driving continued growth in catering and private event revenue. We are with our members for their major life events and help create events that they will remember forever.

Pay commensurate with experience, benefits include Medical & Dental Insurance, Paid Time Off, employee meals and 401K