Assistant Buyer

Windsor-Fashions-LLC; Valla (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Windsor is seeking an Assistant Buyer to support the Buyer in vendor communication, negotiation, style selection, and inventory management. You will coordinate on order processes, partner with Logistics, and help shape Windsor's buying philosophy.

The role emphasizes strong analytical skills, Excel proficiency, and a proactive mindset to drive on-order performance and timely reorders. Growth paths include Planning and Buying roles within Windsor.

Qualifications

• At least two years of experience in the fashion industry.
• Prior clerical or Assistant Buyer experience within a fashion retail chain.
• Degree in Fashion, Management, or a related field, such as Design, Logistics, Textiles, Supply Chain, or Merchandising.
• Strong culture fit with an understanding of the Windsor customer and brand.
• Creative, open-minded, flexible, and willing to take initiative.
• Positive, respectful, and self-motivated attitude.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Attends vendor appointments and pull product to review with buyer.
• Develop and maintain a system for organizing samples.
• Request all style information necessary for making business decisions.
• Write orders with Buyer approval.
• Communicate with vendors regarding TOP samples, PP samples or fit samples as necessary.
• Walk DC daily.
• Review Selling Report and suggest reorders.
• Create Excel and BI reports as necessary.
• Print on order report daily to track purchase orders that have missed delivery.
• Updates trend boards for upcoming months.
• Attends Business Review Meetings.
• Prepare Canva presentation for future on order meetings.
• Attends concept meeting and takes pictures if necessary.
• Review merchandise that is in #97 to determine what will be sent to vendor and what will be sent to #94.
• Respond to emails within 1 business day.
• Assists AP with PO invoices or any issues.

Skills

Vendor communication

Negotiation

Style selection

Inventory management

Excel

Education

Degree in Fashion

Management

Supply Chain or Merchandising

Tools

Excel

BI reports

PO system

Microsoft Office

Job description

Our mission is to create an oasis that inspires and empowers women—and that mission comes to life every day in our US, Canada and Puerto Rico retail locations, distribution center, and corporate offices. We’re a team that works hard, has fun together, and holds integrity as non-negotiable. Collaboration is rooted in respect for our caring, loyal Windsor family, where every voice matters and continuous improvement is part of our DNA. We take pride in doing more with less, planning in thoughtful detail, and always listening with a smile—because creating value and making our customers happy is at the heart of everything we do.At Windsor, high-quality performance is expected, and all job duties must be carried out safely, ethically, and in accordance with company standards. This role requires active support of the company’s Mission Statement and Core Values through both individual contributions and teamwork in pursuit of company goals. Team members are expected to maintain professionalism while complying with all company policies, procedures, work rules, and guidelines.Job Summary:The Assistant Buyer position at Windsor is one that focuses on supporting the Buyer in the areas of vendor communication, negotiation, style selection, inventory management and have a strong command of the on order. This is a high energy position that requires the Assistant Buyer to not only work closely with the Buyer, but one that also partners with Logistics to accomplish team objectives. In terms of professional development, we hope to see our Assistant Buyers develop a true understanding of the Windsor customer and the Windsor buying philosophy. The roadmap for growth as an Assistant Buyer leads is one that can lead to a position in Planning, Buying or other corporate positions that may arise. Finally, like all roles at Windsor, we expect Assistant Buyers to embrace the Windsor values set forth in our mission statement.Job Responsibilities:Attends vendor appointments and pull product to review with buyerDevelop and maintain a system for organizing samplesRequest all style information necessary for making business decisionsWrite orders with Buyer approvalCommunicate with vendors regarding TOP samples, PP samples or fit samples as necessary.Walk DC dailyReview Selling Report and suggest reordersIs proficient at reading and understanding reports that are important for the businessCreate Excel and BI reports as necessaryPrint on order report daily to track purchase orders that have missed deliveryUpdates trend boards for upcoming monthsAttends Business Review MeetingsPrepare Canva presentation for future on order meetingsAttends concept meeting and takes pictures if necessaryReview merchandise that is in #97 to determine what will be sent to vendor and what will be sent to #94.Respond to emails within 1 business dayAssists AP with PO invoices or any issuesKey Qualifications & Requirements:At least two years of experience in the fashion industry.Prior clerical or Assistant Buyer experience within a fashion retail chain.Degree in Fashion, Management, or a related field, such as Design, Logistics, Textiles, Supply Chain, or Merchandising.Strong culture fit with an understanding of the Windsor customer and brand.Creative, open-minded, flexible, and willing to take initiative.Positive, respectful, and self-motivated attitude.Passion for fashion and knowledge of current and emerging trends.Excellent written, verbal, and interpersonal communication skills.Ability to multitask, adapt, and perform well under pressure.Outstanding organizational and time-management skills.Ability to learn new skills quickly and efficiently.Strong PC and Microsoft Office skills, with an emphasis on Excel.Physical/Environmental Demands and Overtime & Availability:Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.*Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations.WINDSOR EQUAL OPPORTUNITY EMPLOYER