Merchandising Assistant

Paycom - ATS; Valla (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Windsor is seeking a detail-oriented Merchandising Assistant to support the Buying Office with reports, sample coordination, and cross-functional communication. You will help prepare for fittings, enter and track orders, maintain the sample library, and keep teams aligned to deliver trend-right styles to customers.

Strong organization, communication, and a can-do mindset are essential in a fast-paced environment.

Qualifications

• Degree in Fashion, Production, or related field (design, logistics, textiles, supply chain, merchandising) is a plus.
• One year experience in Buying and/or Production Office is a plus.
• Proficiency in Microsoft Excel and Word.
• Excellent written and verbal communication skills.
• Ability to multitask and work well under pressure in a fast-paced environment.
• Outstanding organizational and time-management skills.

Responsibilities

• Processing, maintaining, and distributing daily/weekly/monthly reports.
• Maintain samples by receiving, and organizing.
• Entering new orders, order revisions (including cancellations) in POE and on physical sample tags.
• Send new PO's to vendor and get confirmation on new PO's.
• Maintain Picture On Order and upload pictures to cloud.
• Prepare sample for fit session, file and maintain samples after fit session.
• Track samples for shoots and sample requests; fulfill with accuracy and timeliness.
• Maintain sample library and purge old samples as needed.

Skills

Excel

Word

Attention to detail

Multitasking

Time management

Written & verbal communication

Education

Degree in Fashion/Production or related field

Tools

Excel

Word

Job description

The Merchandising Assistant role at Windsor is all about bringing energy, organization, and a passion for product to our Buying Office. This position is a key part of the team, supporting daily business needs through meeting prep, reporting, sample coordination, and cross-functional communication. We’re looking for someone who’s detail-obsessed, thrives in a fast-paced environment, and loves working with others to bring the Windsor brand to life. As a Merchandising Assistant, you’ll be an important part of the process that helps us deliver trend-right, must-have styles to our customer. We expect every team member to lead with positivity and fully embody the Windsor values in everything they do.Essential Job Functions:Processing, maintaining, and distributing daily/weekly/monthly reportsMaintain samples by receiving, and organizingEntering new orders, order revisions (includes cancellations) in POE and on physical sample tagsSend new PO’s to vendor and get confirmation on new Po’sMaintain Picture On Order and upload pictures to cloudRequest urgent ticket and labels as neededMaintain emails, follow up as needed, keeping current with all email communicationEntering monthly markdown simulationsSubmit chargeback as neededMaintain sample library, including organizing on order by monthPopulate Monthly On Order areas (cage, DC, conference room, etc….) with samples and/or picturesMaintain and log samples given to the studioCheck daily in incoming samples (by vendor and carrier)Prepare sample for fit session, file and maintain samples after fit session (fits, TOPS, PPs)Manages, archives, opens, and organizes new samples and monthly purging of old samplesSample sort outgoing samples, label, email and file for pick up (ship out if needed)Fulfill sample requests accurately and in a timely manner, confirming with key stakeholders as needed.Track samples for shootsEmails product development to vendorsAttends required weekly team meetingsSubmits tear sheet to creative team email groupEffective cross team communicationQualifications/Requirements:Degree in Fashion, Production, or related field (design, logistics, textiles, supply chain, merchandising, etc.) is a plus.One year experience in Buying and/or Production Office is a plus.Proficiency in Microsoft Excel and Word.Desire to gain new knowledge, skill sets and grow within the company.Excellent written and verbal communication skills.Ability to multitask and work well under pressure and in a fast-paced environment.Outstanding organizational/time-management skills.Sense of urgency, highly detailed and heavily experienced in meeting deadlines.Has a professional positive attitude.Approaches their day to day with a go above and beyond mindset.Able to adapt to various work environments and personalities, including group-settings.Capability to pick up new skill sets quickly and efficiently.Available to work overtime.Physical/Environmental Demands and Overtime & Availability:Ability to work overtime on a weekly basis and work weekend overtime during peak seasons.Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.*Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations.WINDSOR EQUAL OPPORTUNITY EMPLOYER