Assistant Business Office Manager (ABOM)

The Heights Rehab; Broadview Heights (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

The Heights Rehabilitation and Healthcare Center is seeking an Assistant Business Office Manager to support day-to-day business office operations. You will assist with billing, insurance verification, invoicing, and resident financial matters, while maintaining accurate records and regulatory compliance.

This role requires strong communication, organization, and the ability to work independently. You will collaborate with the clinical team and provide admin support across departments to ensure

Qualifications

• Experience in healthcare billing and insurance processing.
• Strong communication and customer service abilities.
• High level of organization and attention to detail.
• Knowledge of HIPAA regulations and privacy requirements.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Oversee daily operations of the business office and ensure efficient workflows.
• Support billing processes, insurance verification, invoicing, and follow-up.
• Handle resident financial matters, inquiries, and payment arrangements.
• Maintain accurate records and ensure regulatory and policy compliance.
• Submit Medicare, Medicaid, and private insurance claims accurately and timely.
• Provide administrative support to the Business Office Manager and other departments.
• Serve as a point of contact for residents, families, and staff on financial matters.
• Collaborate with clinical team to coordinate resident care and documentation.
• Assist with audit preparations and corrective action implementations.
• Uphold Excellence in Care through customer service and quality dedication.

Skills

Billing & Insurance

Communication

Organization

HIPAA Knowledge

Team Player

Independent Work

Tools

Microsoft Office

Job description

At The Heights Rehabilitation and Healthcare Center, we are dedicated to providing the highest standard of care to our residents. As a team of compassionate healthcare professionals, we are committed to creating an environment where our residents and their families can feel confident in the care we provide. Our Excellence in Care tagline is not just a slogan but a promise to deliver exceptional service with every interaction. We are currently looking for a motivated and detail-oriented Assistant Business Office Manager to join our team.

Position Summary:

The Assistant Business Office Manager will play a crucial role in supporting the day-to-day operations of the business office. This individual will assist in overseeing administrative functions, managing billing and financial processes, ensuring smooth operations, and providing exceptional customer service to residents and their families. The ideal candidate will have excellent organizational skills, a strong understanding of office systems, and a dedication to maintaining a high level of professionalism.

Key Responsibilities:

• Assist in overseeing the daily operations of the business office, ensuring efficient workflows and adherence to established procedures.

• Support billing processes, including insurance verification, invoicing, and follow-up on outstanding accounts.

• Assist with resident financial matters, such as billing inquiries, payment arrangements, and documentation.

• Maintain accurate and up-to-date records for residents, ensuring compliance with regulations and internal policies.

• Ensure timely and accurate submission of Medicare, Medicaid, and private insurance claims.

• Provide administrative support to the Business Office Manager and other departments as needed.

• Act as a point of contact for residents, families, and staff regarding financial matters and office operations.

• Collaborate with the clinical team to ensure proper documentation and smooth coordination of resident care.

• Help with audit preparations and assist in the implementation of corrective actions as needed.

• Uphold the Excellence in Care philosophy through excellent customer service and dedication to quality.

Qualifications:

• Previous experience in healthcare or business office management preferred.

• Strong understanding of billing, insurance, and financial processes in a healthcare setting.

• Excellent communication skills, both written and verbal.

• Highly organized with a strong attention to detail.

• Ability to manage multiple tasks efficiently and work independently.

• Proficiency in Microsoft Office and office management software.

• Knowledge of HIPAA regulations and confidentiality requirements.

• Compassionate, team-oriented, and committed to providing outstanding service to residents and their families.

Why Work at The Heights Rehabilitation and Healthcare Center?

• A supportive, collaborative work environment with a focus on Excellence in Care.

• Competitive compensation and benefits package.

• Opportunities for career growth and professional development.

• A chance to make a meaningful impact on the lives of residents and their families.