Assistant Business Manager (West Side YMCA)

YMCA of Greater New York; New York (NY); On-site; USD 72,000 - 77,000; Full time

Benefits offered by this job

Retirement benefits

Medical benefits

Paid time off

Free YMCA membership

Job summary

The YMCA of Greater New York is recruiting an Assistant Business Manager for the West Side YMCA in New York, NY. You will lead branch business functions, manage the budget, oversee payroll and HR, and ensure compliance with grants and procurement policies.

This full-time role reports to the Business Manager and involves collaboration with department heads, staff training, and participation in senior leadership activities to support the association’s mission.

Qualifications

• Associate’s Degree in Accounting or equivalent; Bachelor’s degree is a plus.
• 1 year of business financial management and HR experience; 2+ years preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Experience with Oracle, Salesforce, AS400, ADP Time & Attendance, Workday is a plus.
• Excellent communication and not-for-profit sector experience is a plus.

Responsibilities

• Lead branch business functions under the Business Manager.
• Develop, track, and control the branch budget in line with guidelines.
• Monitor financial performance indicators and cost control.
• Analyze branch performance to identify savings or revenue opportunities.
• Coordinate payroll, expenses, and revenues with department heads.
• Oversee cash management, banking deposits, and credit card reconciliation.
• Support strategic planning and government grant reporting.
• Ensure internal controls and procurement policies are followed.
• Supervise HR functions and assist in staff development.
• Participate in senior management and annual fundraising activities.

Skills

MS Office

Not-For-Profit experience

Supervision experience

Communication skills

Budgeting

Education

Associate’s Degree in Accounting

Bachelor’s Degree in Accounting

Tools

Oracle

Salesforce

AS400

ADP Time and Attendance

Workday

Job description

Full-Time / Regular / $72,000 - $77,000 Salaried

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and "LEAP" career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The West Side YMCA is seeking an Assistant Business Manager. The Assistant Business Manager, under the supervision of the Business Manager, will provide leadership for the branch's day-to-day business functions at the West Side YMCA. Major responsibilities include procurement, accounts payable, accounts receivable, budgeting, payroll, human resources, project management, and the general ledger. In addition, the Assistant Business Manager will track the financial performance for all fee-based and government-funded contracts. They will also partner with the Business Manager to supervise and manage the branch’s budget.

West Side YMCA, New York, NY

Key Responsibilities

• In collaboration with the Business Manager, manage the business functions of the branch.
• Develop, track, and control the branch budget in accordance with Association guidelines.
• Ensure financial performance indicators are being met.
• Perform regular analysis of branch performance by department to identify cost savings or untapped revenue opportunities.
• Work with all internal department heads in relation to individual departments’ payroll, expenses, and revenues.
• Cash management includes daily reconciliation, bank deposits, and credit card reconciliation.
• Develop and implement effective revenue collection procedures.
• Resolve government and other grant billing reconciling items in a timely manner.
• Provide support with strategic planning activities and competitive market analysis.
• Enforce organizational policies to ensure internal controls are maintained.
• Ensure contractual compliance with government and other funding sources.
• Enforce the Association’s purchasing and procurement policies
• Supervise the branch’s Human Resources Functions. Will handle HR responsibilities in the HR Coordinator's absence.
• Meet with all Department Heads on their budgets, forecasts, and work on government reports.
• Support the Business Manager in recruitment, training, supervision, and evaluation of all business office staff.
• Participate as an active member of the Senior Management Team.
• Assist in providing leadership to broaden efforts, including the Annual Support/Capital Campaigns.
• Staff liaison to the Branch Finance Committee, the Association Business Cabinet, and the Association HR Cabinet.
• Other activities and duties as assigned.

Desired Skills & Experience

• Associate’s Degree in Accounting or equivalent work experience required. Bachelor’s Degree in Accounting is a plus.
• One (1) year of experience in Business Financial Management and Human Resources. Two (2+) years of experience in Business Financial Management is a plus.
• Strong Microsoft Office Suite skills required (Word, Excel, Outlook, and PowerPoint).
• Experience using Oracle, Salesforce, AS400, ADP Time and Attendance, and Workday desired, but not essential.
• Excellent written and verbal communication skills with all levels of staff and volunteers.
• Experience in the Not-For-Profit field is a plus.
• Prior supervision experience desired, but not essential.

Benefits

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

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