Coordinator, Donor Relations

Phase2 Technology; Austin (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

The University of Texas at Austin is seeking a Coordinator, Donor Relations in the Intercollegiate Athletics department. The role focuses on donor stewardship, activation of membership benefits, and timely fulfillment to enhance donor engagement across the donor lifecycle.

Responsibilities include coordinating benefit activation, communications, membership kits, and donor recognition while working with internal teams and external vendors.

Qualifications

• Bachelor's degree required.
• One year of experience in development, donor relations and/or stewardship or in an applicable intercollegiate athletics position.
• Strong organizational skills and attention to detail; ability to balance priorities.
• Excellent verbal and written communications skills.
• Proficiency with Microsoft Office software.

Responsibilities

• Coordinate activation, communication, and fulfillment of Annual Fund and Longhorn Foundation membership benefits.
• Manage acknowledgement cycles and donor communications; plan touchpoints with donors.
• Coordinate annual Membership Kit production and fulfillment with designers/vendors.
• Support donor appreciation activities and events, including gameday hospitality planning.
• Maintain inventory and tracking reports for donor materials and stewardship.
• Build relationships with internal teams and external partners to ensure timely service to donors.

Skills

Communication

Organizational skills

Multitasking

Team player

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Posting Title:

Coordinator, Donor Relations

Hiring Department:

Intercollegiate Athletics

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Sep 22, 2026

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. Travel is required.

This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University's Handbook of Operation Procedures 5-1230, "Appointment and Term of Appointment for Administrative Professionals."

Purpose

The Coordinator, Donor Relations supports the Longhorn Foundation's donor stewardship and engagement strategy, with a primary focus on Annual Fund and Longhorn Foundation membership benefit activation, fulfillment, and donor engagement. Working under the direction of the Assistant Director, Donor Relations, this position helps create a consistent, personalized, and high-quality experience for Longhorn Foundation donors throughout the donor lifecycle.

Responsibilities

• Coordinate the activation, communication, and fulfillment of Annual Fund and Longhorn Foundation membership benefits, and maintain an annual benefit activation calendar. Partner with Annual Fund, Ticketing, Premium Seating, Events, and Communications to ensure benefits are delivered accurately and on time. Monitor benefit participation and maintain accurate eligibility and fulfillment records.
• Manage Annual Fund acknowledgement cycles and stewardship calendars; coordinate timely, personalized donor thank-you communications and recognition. Collaborate with Development Communications to plan and execute donor touchpoints, including digital and physical collateral. Support recognition of key donor moments (birthdays, membership anniversaries, milestone gifts) and track engagement to help inform future strategies.
• Coordinate annual Membership Kit production and fulfillment with in-house designers and/or third-party vendors. Support the Longhorn Foundation Student Member program, including benefits, event planning, fulfillment, and communications. Assist with Donor Appreciation Month, tailgate events, and giving society (DeLoss Dodds Leadership Team and United Texas Circle) benefit fulfillment. Support gameday management of hospitality clubs and spaces for football, basketball, and baseball.
• Maintain inventory of Longhorn Foundation stationery, donor awards, and stewardship materials, and coordinate re-ordering as needed. Maintain accurate stewardship and benefit fulfillment records; develop tracking reports on donor engagement and participation.
• Build strong working relationships with Annual Fund, Development, Ticketing, Events, T Association, and other internal and external partners; provide responsive, professional service to donors, staff, and vendors.
• Other related functions as assigned.
• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws.Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR.Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University's Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.

Required Qualifications

Bachelor's degree. One year of experience in development, donor relations and/or stewardship or in an applicable intercollegiate athletics position. Strong organizational skills and attention to detail, along with a demonstrated ability to proactively think critically, and balance concurrent priorities. Strong attention to detail and a high standard of excellence. Ability to be flexible when confronted with a multitude of changing priorities. Must be able to multi-task and effectively prioritize multiple events, requests, and situations. Ability to work in a team environment where a project's success is determined by both the individual and team's efforts. Excellent communications skills, verbal and written. Intermediate to advanced proficiency with Microsoft Office software.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than one year experience in executing and planning events, and/or developing high-end special events/dinners or related experience in higher education or intercollegiate athletics. Stewardship fulfilment experience. Experience with budget management and vendor contract management. A familiarity with athletics fundraising.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

OPEN

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Climbing of stairs
• Lifting and moving

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.