Assistant Bursar, Operations

Mercer University; Illinois; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Tuition waivers

Retirement contributions

Paid vacation and sick leave

Technology discounts

Work-life balance schedules

Job summary

Mercer University is hiring an Assistant Bursar to support the Macon Bursar Office in managing receivables, posting charges, and ensuring compliance with cash management regulations.

The role requires a bachelor’s degree and 2 years of related experience, including customer service, reconciliations, and problem resolution. Strong communication and attention to detail are essential.

Qualifications

• Bachelor's degree from an accredited college/university and two years of experience, including cash handling, reconciliations, accounts receivable and customer service.
• Exposure to treasury functions and banking relations related to deposits and cash controls.
• Knowledge of basic accounting principles and processing journal entries.

Responsibilities

• Oversee receivables and revenue recognition through review and posting of pending charges.
• Reconcile third-party billing and sponsorship accounts and ensure policy compliance.
• Provide leadership, training, and support within the Bursar Office and assess compliance needs.

Skills

Cash handling

Accounts receivable

Problem resolution

Customer service

Analytical skills

Attention to detail

Education

Bachelor's degree

Tools

Journal entries

System reports

Account reconciliations

Job description

Job Title: Assistant Bursar, Operations Department: Bursar's Office College/Division: General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based)

The Assistant Bursar supports the University Bursar, Associate Bursar, and Senior Assistant Bursar in managing the Macon Bursar Office, ensuring compliance with Department of Education Cash Management Regulations, and other federal and state regulatory requirements. This position oversees receivables, revenue recognition through review and posting of pending charges, reconciles third-party billing and sponsorship accounts, and implements University policies and procedures related to student financial services. The Assistant Bursar provides leadership by ensuring due diligence on all third-party accounts and leading by example through effective communication, training, and support for colleagues. This position is also responsible for identifying and proposing policy changes to maintain compliance with evolving regulations.

A bachelor's degree from an accredited college/university and two years of experience, which must include handling cash deposits, reconciliations, accounts receivable, customer service, and problem resolution, are required. In lieu of education, equivalent directly related experience will be considered.

Demonstrate exposure to treasury functions and banking institutions in relation to deposit-related matters. Demonstrated knowledge of basic accounting principles and functions such as processing journal entries, interpreting system reports, and conducting account reconciliations. Strong communication skills (oral and written) and professional interpersonal skills while interacting with senior administration, faculty, staff, students, and co-workers. Ability to provide courteous, prompt service to all customers who come in contact with the Bursar Office. Ability to work independently but seek direction where appropriate. Ability to complete assignments with attention to detail and high degree of accuracy. Ability to establish priorities and manage multiple activities to meet deadlines. Strong analytical, detail, and problem-solving skills to adequately research and accurately resolve tuition fees and credits in association with federal aid and eligibility standards. Ability to be detail-oriented and to think analytically in reviewing complex financial transactions. Skill in performing comprehensive analyses of student account components, including tuition and fee assessments, financial aid postings, student payments, and enrollment-based charges. Possesses thorough knowledge of cash receipt policies, financial aid regulations related to bursar operations, tuition and fee structures, third-party sponsorship processes, military education benefit regulations, and international payment compliance requirements.

• Criminal History
• Credit Check Required

• Resume
• Cover letter
• List of three professional references with contact information

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service.

At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.

For more information, please visit: https://hr.mercer.edu/prospective-employees/

Scheduled Weekly Hours: 40

Job Family: Staff Student Operations

EEO Statement: EEO/Veteran/Disability

Equal Employment Opportunity Employer The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs.

Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.