Assistant Bursar

State College of Florida, Manatee-Sarasota; Bradenton (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

State College of Florida, Manatee-Sarasota, is seeking a Bursar Office Supervisor to supervise and coordinate Business Office staff responsible for collecting, depositing, and recording college receipts.

The role involves managing daily cash handling, reconciling accounts, preparing reports for management and outside agencies, and ensuring accurate financial data in accordance with college procedures and applicable laws.

Qualifications

• Bachelor’s degree in accounting, finance or business from an accredited college or university, with 2+ years related experience.
• Supervisory experience with hiring, firing and training; able to manage staff.
• Ability to read, interpret and apply general business and governmental procedures and regulations.
• Strong math, reasoning and analytical skills; proficient in financial calculations.
• Bondable or able to obtain bondable status.

Responsibilities

• Temporarily assumes day-to-day responsibilities of the Bursar during short absences.
• Handles large sums of cash daily from student payments, accounts receivable, and other sources.
• Supervises one or more employees in daily Business Office operations.
• Compiles composite reports from subordinates’ reports for management or agencies.
• Coordinates preparation of analytical reports and ensures proper system entries; interacts with external agencies as needed.
• Researches and resolves student account issues, communicating results to students and internal/external parties.

Skills

Cash handling

Accounting

Supervisory skills

Financial reporting

Policy communication

Education

Bachelor's degree in accounting/finance/business

Tools

Word processing software

Spreadsheet software

Database software

Contact Management systems

Job description

This position is responsible for assisting the Bursar with supervising, directing, coordinating and verifying the activities of Business Office staff engaged in the collection, deposit and recording of all college receipts, obtaining financial data for use in maintaining accounting and statistical records, and completing reports filed with third parties in accordance with college procedures.

Responsibilities

1. Temporarily assumes the day‑to‑day responsibilities of the Bursar during short absences such as vacation and sick leave.
2. Handles and is responsible for large sums of cash on a daily basis from student payments, accounts receivable, government agencies, third‑party vendors and internal college monetary transactions and deposits.
3. Supervises one or more employees or students in the day‑to‑day operations of the Business Office.
4. Compiles composite reports from individual reports of subordinates required by management or government agencies.
5. Coordinates and/or participates in the preparation of materials or reports requiring analysis of supporting documents, and ensures that all entries are entered into the system properly. Works with external agencies as required in the completion of the same.
6. Identifies and resolves problems and inconsistencies, and determines appropriate corrective procedures. Responsible for the research and resolution of student account issues and communicating results to students and/or other interested internal or external parties as appropriate within the College’s procedures and the law.
7. Communicates and coordinates accounting policies, practices, and procedures with department managers and other College officials, vendors, reporting agencies, clients, customers, and the public.
8. Determines work procedures, prepares work schedules, and expedites workflow. Studies and standardizes procedures to improve efficiency of subordinates.
9. Assigns duties and examines work for exactness, neatness, and conformity to policies and procedures.
10. Provides coaching/training and disciplinary actions of staff as required.
11. Maintains and reconciles petty cash fund for the college. Assists other College departments with petty cash and change fund procedures and conducts training as required.
12. Researches and responds to credit card disputes with follow‑up action as needed to resolve issues. Communicates with students, parents and banks as required to obtain satisfactory resolution.
13. Responds to inquiries and complaints from various constituents and adjusts errors and inconsistencies, etc. as necessary.
14. Provides back‑up for work of subordinates as necessary.

Qualifications

• Education/Experience: Bachelor’s degree in accounting, finance or business from an accredited college or university and two or more years related experience and/or training; or equivalent combination of education and experience.
• Supervisory Experience: One or more years of experience as a supervisor, with responsibility for hiring, firing, and assigning work, training new employees, and assisting others with problems.
• Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to work with formulas, scientific equations, graphs, etc.
• Computer Skills: Advanced knowledge of word processing, spreadsheet, internet, and database software and Contact Management systems.
• Certificates and Licenses: The job requires the employee to be bondable.