Assistant Building Manager - Indianapolis

Robinson Park; Indianapolis (IN); On-site; Full time

Job summary

A property management company in Indianapolis is seeking an administrative professional to assist in the management of properties and provide backup for Business Managers. The ideal candidate will possess strong skills in Microsoft Word, Outlook, and Excel, have excellent organizational and communication abilities, and be able to function independently under pressure. Responsibilities include supporting various operational tasks, tenant relations, and general administrative duties. A commitment to diversity and inclusion is upheld in the hiring process.

Qualifications

• Must work well under pressure and independently.
• Willingness to work beyond normal business hours for urgent deadlines.
• Able to maintain discretion regarding personnel matters.

Responsibilities

• Assist in the administration of managed properties.
• Provide backup for Business Managers when absent.
• Support and supervise construction, cleaning, and maintenance teams.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Adobe products

Creative problem-solving

Organizational skills

Proofreading

Effective communication

Job description

Description

To assist in the administration of managed properties in accordance with policies, procedures and guidelines.

To provide backup responsibilities for Business Managers during their times of absence.

To assist in direct support and supervision of:

• Construction
• Cleaning
• Engineering
• Utilities
• Security
• Building Maintenance
• Elevator Service Contracts

To assist in administrative areas such as:

• Tenant Relations
• Rent Collection
• Monthly Reports
• Preventative Maintenance Programs
• Answering Phones
• Budget Preparation
• Escalation Reconciliation
• Insurance Requirements (Vendor and Tenant)
• Filing
• General Administrative Tasks and all other duties assigned by Supervisor

Requirements

• Skilled in Microsoft Word, Outlook and Excel software.
• Skilled in Adobe products is beneficial.
• Must work well under pressure and independently.
• Ability to be creative and flexible in order to meet deadlines while working with changing priorities.
• Excellent organizational abilities.
• Strong proofreading and editing skills.
• Excellent business vocabulary, grammar, and effective communication skills.
• Ability to maintain discretion regarding personnel and industry‑related matters.
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines.
• Willingness to work beyond the scope of normal business hours if and when special situations and/or urgent deadlines necessitate.
• Must be able to walk buildings and tenant spaces.
• Must be able to climb stairs and ladders.
• Must be able to lift 15 - 30 pounds.

Robinson Park is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status.