Assistant Building Director, Administration II

Clear Destination Inc.; New York, Northern (NY, KY); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Clear Destination Inc. seeks an Assistant Building Director, Administration II to oversee daily operations of 90 Sands, supervise Rent Administrators and Office Managers, and collaborate with Property Management, Leasing, Compliance, and Finance on special projects.

The role reports to the Senior Property Manager and focuses on ensuring compliant, efficient building operations across 400+ units, including lease administration, subsidy management, tenant services, and data integrity in Real Page

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum 6 years of experience in property management in affordable housing or social services.
• Minimum 1 year of supervisory experience.
• LIHTC certification required.
• Strong knowledge of housing subsidies.

Responsibilities

• Oversee administrative team performance and supervision.
• Conduct regular supervision meetings for direct reports.
• Manage day-to-day building operations for 400+ units including rents, subsidies, tenant services.
• Plan and execute annual building recertification.
• Ensure compliance with laws, policies, and procedures.
• Coordinate with Tenant Services and Programs staff to enhance tenant experience.
• Collaborate with leadership on agency-wide issues and data reporting.
• Maintain contracts with outside vendors.

Skills

Supervisory experience

Conflict resolution

Written and verbal communication

Problem solving

Education

Bachelor’s degree or equivalent experience

LIHTC certification

Tools

MS Office

Property management systems

Job description

Reporting to the Senior Property Manager, theAssistant Building Director, Administration II is responsible for ensuring effective property management and day-to-day operations at 90 Sands.The Assistant Building Director works closely with Property Management, Leasing and Compliance, and Finance on special projects and liaises with different positions for the daily operations of the building. The Assistant Building Director supervises Rent Administrators and Office Managers and works closely with tenants, visitors, social service partners, auditors, regulatory agencies, and outside counsel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Successful oversight and performance management of the administrative team, including Rent Administrators and Office Managers
• Provide regular, structured supervision meetings for direct reports
• Responsible for implementing supervisory strategies, and systems of accountability to ensure that staff have adequate support, guidance, and oversightat all times
• Oversee day-to-day building operations for 400+ units in the functional areas of rent collection and administration; lease renewals; subsidy management; tenant services; and general office management
• Responsible for the planning and execution of the building’s annual recertification process
• Oversee all landlord-tenant legal and other activities at the building in keeping with applicable laws and regulations; Breaking Ground policies and procedures; values, goals, and best practices
• Collaborate with Tenant Services Coordinators, Programs staff, and External Affairs to provide tenant services at the building including activities, workshops, events, and skills-building opportunities to enhance the tenant experience
• Partner with the Building Director II, Assistant Directors, and social services staff to address specific resident issues and other challenges
• Respond to tenant concerns about building operations
• Work with Property Management leadership on agency-wide issues including the implementation of databases and report review
• Ensure data is properly entered into Real Page, Breaking Portal and other database
• Ensure site compliance with established departmental standard operating procedures and best practices
• Maintain building contracts with outside vendors
• Perform other related duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience
• Minimum 6 years of experience in property management in affordable/supportive housing and/or social services required
• Minimum 1 year of supervisory experience required
• LIHTC certification required
• Strong knowledge of housing subsidies

• Superior conflict resolution skills
• Strong written and verbal communication skills
• And commitment to problem solving
• Proficiency with relevant software (MS Office, property management systems)