Assistant Branch Operations Manager

Valcourt Group; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Valcourt Group in New York City seeks an Assistant Operations Manager for its commercial construction division. This role blends field insight with financial discipline to drive project coordination and closeout.

You will manage WIP/PDP reporting, job costing, change orders, billing, and ERP-based project controls while coordinating with PMs, superintendents, and accounting. OTE around $150K with growth into senior ops leadership on high-profile NYC projects.

Qualifications

• Minimum 5+ years in commercial construction or specialty contracting.
• Experience with WIP/PDP reporting, job costing, forecasting, and financial project management.
• Solid understanding of contracts, change orders, RFIs, submittals, POs, billing, and closeout.
• Ability to read construction drawings and specifications.
• Strong Excel and Microsoft Office skills.

Responsibilities

• Coordinate project startup, scheduling, manpower, materials, and closeout.
• Support WIP/PDP reporting, job costing, forecasting, and project financial reporting.
• Maintain contract values, change orders, billing, costs-to-complete, and margins.
• Review project profitability, committed costs, open POs, and forecasts.
• Manage project setup and WBS configuration within the ERP system.
• Coordinate purchasing, work orders, project costing, and month-end financial activities.
• Coordinate RFIs, submittals, change orders, contracts, POs, and closeout documentation.
• Assist with monthly billing, pay applications, SOV, retainage, and invoice backup.
• Coordinate with GCs, owners, architects, consultants, vendors, subcontractors, and field teams.
• Support material procurement, deliveries, inspections, site access, and field coordination.
• Track lien waivers, insurance, certified payroll, safety docs, warranties.
• Help ensure projects remain organized, financially accurate, and on schedule through closeout.

Skills

5+ years experience

WIP PDP reporting

job costing

forecasting

contracts and change orders

RFIs and submittals

POs and billing

read drawings/specs

Excel & MS Office

organization & attention to detail

waterproofing/restoration exposure

Tools

ERP system

Job description

Assistant Operations Manager – Commercial Construction

National Leader in Commercial Waterproofing & Building Envelope Restoration

Are you an experienced commercial construction professional who understands both the field and the financial side of project operations?

We are seeking an Assistant Operations Manager to support a busy commercial waterproofing operation in New York. This is a highly visible role focused on project coordination, financial tracking, WIP/PDP reporting, job costing, change orders, billing, and construction administration.

You will work closely with Project Managers, Superintendents, Accounting, Estimating, subcontractors, vendors, and customers to keep projects organized, financially accurate, and moving toward successful closeout.

What You'll Do

• Coordinate project startup, scheduling, manpower, materials, and closeout
• Support WIP/PDP reporting, job costing, forecasting, and project financial reporting
• Maintain accurate contract values, change orders, billing, costs-to-complete, and margins
• Support review of project profitability, committed costs, open POs, and forecasts
• Manage project setup and WBS configuration within the ERP system
• Support purchasing, work orders, project costing, and month-end financial activities
• Coordinate RFIs, submittals, change orders, contracts, purchase orders, and closeout documentation
• Assist with monthly billing, pay applications, schedule of values, retainage, and invoice backup
• Coordinate with GCs, owners, architects, consultants, vendors, subcontractors, and field teams
• Support material procurement, deliveries, inspections, site access, and field coordination
• Track compliance documentation including lien waivers, insurance, certified payroll, safety documentation, and warranties
• Help ensure projects remain organized, financially accurate, and on schedule through closeout

What We're Looking For

• 5+ years of commercial construction or specialty contracting experience
• Experience with WIP/PDP reporting, job costing, forecasting, and financial project management
• Strong understanding of construction contracts, change orders, RFIs, submittals, POs, billing, pay applications, and closeout
• Ability to read construction drawings, specifications, and contract documents
• Strong Excel and Microsoft Office skills
• Excellent organization, communication, follow-up, and attention to detail
• Experience with waterproofing, roofing, restoration, façade, or concrete restoration is a plus

Why This Opportunity?

• High-visibility branch-level operations role
• Opportunity to grow into senior operations leadership
• Work with a growing national specialty contractor
• OTE around $150K
• Work directly with experienced Project Management, Operations, and Accounting leadership
• Support major commercial projects throughout New York City and the five boroughs

This is not simply an administrative position. You will play an important role in the financial and operational performance of multiple commercial construction projects.