Construction Project Operations Specialist

Valcourt; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Valcourt in New York is seeking an experienced Assistant Branch Operations Manager to support commercial waterproofing projects. You will help coordinate schedules, costs, and documentation, and assist in tracking PDP and WIP while ensuring timely closeout.

The role requires strong organization, field operations awareness, and the ability to communicate with general contractors, owners, and internal teams. You report to the Branch Operations Manager and help keep projects on schedule and

Qualifications

• 5+ years of experience in commercial construction project management.
• Experience with PDP reporting, WIP, and job cost tracking.
• Ability to read basic construction drawings and contracts.
• Proficiency with Microsoft Office suite.

Responsibilities

• Coordinate day-to-day administrative and operational needs for commercial waterproofing projects.
• Support Project Managers with project startup, schedule tracking, manpower coordination, material planning, and closeout.
• Communicate with general contractors, owners, architects, consultants, vendors, subcontractors, and internal teams.
• Track project milestones, deadlines, commitments, approvals, and outstanding action items.
• Assist in identifying project issues early and escalating them to the Project Manager or Operations Manager.
• Help ensure field teams have current drawings, approved submittals, specifications, safety documents, and project information.
• Possesses the ability to function as the Branch operations manager or the Branch Project Coordinator in their absence
• Assist Project Managers and accounting teams with PDP reporting, WIP reporting, project cost updates, and job progress tracking.
• Maintain accurate project data related to contract values, approved change orders, pending change orders, billing status, cost-to-complete, percent complete, and projected margins.
• Help prepare and update monthly WIP schedules and project financial reports; review costs and other financial activity to ensure appropriateness and accuracy.
• Track labor, material, subcontractor, equipment, and miscellaneous job costs against project budgets.
• Support review of project profitability, committed costs, open POs, pending invoices, and forecasted costs.
• Ensure project financial information is accurate, complete, and submitted on time.
• Provide oversight and support of transactional accounting including purchasing, work orders, and project costing.
• Periodically review costs and other financial activity to ensure appropriateness and accuracy.
• Produce operational and financial reports and reviews to support branch leadership and assist with month end closing processes in coordination with regional accounting team
• Understand financial policies, including basic knowledge of GAAP, internal controls and percentage of completion accounting to support operations team and financial review

Skills

Project coordination

Communication

Time management

Detail oriented

Education

4 Year Degree

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Valcourt in New York is seeking an experienced Assistant Branch Operations Manager to support commercial waterproofing projects. You will help coordinate schedules, costs, and documentation, and assist in tracking PDP and WIP while ensuring timely closeout.

The role requires strong organization, field operations awareness, and the ability to communicate with general contractors, owners, and internal teams. You report to the Branch Operations Manager and help keep projects on schedule and