Assistant Athletics Director Facilities and Operations

St. John's University; Hempfield Township (Westmoreland County); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Long-term Disability

Tuition Remission

403(b) Plan

Employee Assistance Program

Paid Time Off

Job summary

St. John’s University is seeking an Assistant Athletic Director for Facilities and Operations to lead day-to-day management of 8 athletic facilities, oversee event operations, and coordinate with Public Safety, Facilities Services, and other departments.

This role ensures readiness for practices, competitions, and campus events. Responsibilities include scheduling, staff supervision of 80 event staffers, and collaboration with IT, Grounds, and Food Services to support 17 Division 1 sports teams.

Qualifications

• Bachelor's degree and 8-10 years related experience or training, or equivalent combination of education and experience.
• Strong organization and interpersonal skills.
• Valid Driver's License and MS Office proficiency.

Responsibilities

• Manage game operations and ensure services meet coaches, student-athletes, visiting teams, officials, and fans.
• Schedule practices and events for 17 Division 1 sports teams with multi-location coordination.
• Oversee department staff including graduate assistants, interns, student workers, and event staffers (hiring, training, payroll).
• Maintain and upgrade electronic equipment (scoreboards, LED boards, clocks, sound equipment).
• Coordinate vehicle fleet logistics, driver approvals, maintenance, and cleanliness.

Skills

Leadership

Communication

Time management

MS Office

Driver's license

Education

Bachelor's degree

Master's degree preferred

Tools

MS Office

Job description

St. John’s, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution.Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.

Job Summary

Assistant Athletic Director for Facilities and Operations reports to the Deputy Athletic Director. This person leads the day-to-day management of 8 athletic facilities, including maintenance scheduling, and scheduling allocation for athletic programs, departmental needs, and approved campus events. This position is responsible for arranging and supervising all events taking place in any athletic fields including events held in athletic facilities by non-athletic groups and outside organizations and the maintenance and upkeep of the athletic fields including day to day interactions with the following departments: Public Safety, Facility Services, Fir Food Services, Grounds, IT/Telecommunications etc. is a requirement and a duty. Oversee all aspects of Division 1 intercollegiate competitions and event operations.

Job Responsibilities

• Manage game operations, ensuring game practices and services are meeting the needs and addressing the needs of coaches, student-athletes, visiting teams, officials, and fans.
• Manage the scheduling of practices and events for 17 Division 1 sports teams. Provide comprehensive oversight of complicated process with teams sharing multiple locations and training and competing nearly year round.
• Provide management and oversight of the department's staff including Athletics Event Manager 4 graduate assistants, 4-5 interns and 10-15 student workers, and 80 event staffers including hiring training, and payroll.
• Maintain and upkeep all electronic equipment: scoreboards, LED message boards, clock and sound equipment including the department's music laptops
• Oversee athletic department passenger vans to include: maintain accurate booking of vehicles, ensure all drivers are formally approved to drive by the University, track and schedule maintenance of vehicles, preserve cleanliness of van pool, enforce van use policies, review and update van policies annually
• Communicate departmental needs and coordinate efforts with Conference Services, Special Events, Facilities Services, Maintenance, Grounds, Night Cleaners, Purchasing, IT/Telecommunications, Food Services, Public Safety, Fire Safety and Environmental Safety departments
• Develop daily work order log, generate and track maintenance work tickets, work orders, security key lock work orders, and telephone service requests
• Work in conjunction with University Facilities and Grounds to ensure all outside facilities including: Belson Stadium, Belson Press Box, Kaiser Stadium, DaSilva Track & Field, DaSilva Press Box, Softball Field, and Tennis Courts are ready for practice and competition
• Help oversee facilities planning, renovations, special facilities projects and capital planning
• Manage the planning, and coordination of event operations before, during, and after all athletic events.
• Determine all logistical needs and communicate and coordinate necessary services for campus public safety, marketing/Learfield IMG, ticketing & ushering, sports information, concessions, IT, and university facilities/grounds department.
• Coordinate pre-season meetings with all coaches, assistant coaches and to all appropriate departments, vendors and others to ensure necessary levels of staffing coverage and overall event understanding.
• Manage and coordinate the operations for TV production staff during televised events on campus. Create and assist in the development of event policies and procedures for staff and guests.
• Ensure the highest level of service by identifying and communicating solutions to problems.
• The role requires frequent travel to athletic facilities, coordination with multiple departments, and the ability to manage high-pressure event environments. It involves both administrative oversight and hands-on operational management
• Performs other duties as assigned.

Provide management and oversight of the department's staff including Athletics Event Manager 4 graduate assistants, 4-5 interns and 10-15 student workers, and 80 event staffers including hiring training, and payroll.

Competencies, Education, Experience

Strong organization, relationship management and communication skills. Ability to multi task and provide outstanding service to coaches and staff members.

• Bachelor's degree and 8-10 years related experience or training, or equivalent combination of education and experience.
• List licenses or certifications required/preferred.
• Bachelors' degree required, Masters degree preferred in related field
• 2-4 years of experience in athletic operations and facilities at the collegiate level
• Supervisory experience preferred
• Strong communication and interpersonal skills
• Exceptional multi-tasking skills needed
• Valid Driver's License
• Knowledge of MS Office (MS Word, MS Excel, MS PowerPoint) required

Supplemental Information

This position operates in a professional office environment as well as indoor and outdoor athletic facilities. Work is performed in stadiums, arenas, athletic fields, practice facilities, event spaces, and administrative offices. The position regularly uses computers, printers, telephones, electronic event equipment, scoreboards, communication devices, and other standard office and event management tools.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this position, the employee is regularly required to move equipment. The employee is frequently required to climb stairs, bend, stoop, kneel, reach, and transport equipment and event materials. The employee must occasionally lift, move, push, or carry objects.

Environmental Conditions

Wok may require being exposed to unique conditions on athletic fields.

Position Type/Expected Hours of Work

For example: days and hours of work are full time Monday through Friday, 8:30 a.m. to 4:30 p.m. This position regularly requires long hours and weekend work.

Travel

Travel to off campus events and competitions on occasion.

• Important Note- St. John’s is NOT an E-Verify Employer

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.