Assistant Athletic Director for Finance

Carthage College; Kenosha (WI); On-site; USD 70,000 - 100,000; Full time

Job summary

Carthage College is seeking an Assistant Athletic Director for Finance to manage the financial operations of its athletic department. This full-time role involves budgeting, compliance, and collaboration with coaches and staff to ensure effective financial management. Ideal candidates will have a relevant degree and experience in financial management, preferably in collegiate athletics.

Qualifications

• Experience in financial management or a related field, preferably in collegiate athletics or higher education.
• Strong analytical, communication, and organizational skills are essential.

Responsibilities

• Manage financial operations of the athletic department including budgeting, purchasing, reconciliation, and reporting.
• Oversee operating and capital budgets, monitor revenue and expenses.
• Assist with game day operations, ticket purchasing, and reconciling gate revenue.

Skills

Analytical skills

Communication

Organizational skills

Education

Bachelor’s degree in accounting, finance, sports administration, business administration, or a related field

Tools

Workday

Job description

Carthage College, an NCAA Division III institution and member of the College Conference of Illinois and Wisconsin, is seeking applications for the position of Assistant Athletic Director for Finance. This full-time position is an excellent opportunity for a detail-oriented, collaborative, and solutions-driven professional who enjoys a dynamic and high-performing workplace culture.

Reporting to the Director of Athletics, the Assistant Athletic Director for Finance is responsible for managing the financial operations of the athletic department, including budgeting, purchasing, reconciliation, and reporting. The position works closely with coaches and administrative staff to ensure proper financial management and with campus partners to maintain compliance with institutional and NCAA guidelines.

Primary duties include oversight of operating and capital budgets, monitoring revenue and expenses, assisting with game day operations, ticket purchasing, and reconciling gate revenue. The Assistant AD will also play a role in managing financial aspects of department travel, fundraising, and camps. Participation on search committees and in strategic planning is also expected.

Successful candidates will demonstrate experience in financial management or a related field, preferably in collegiate athletics or higher education. A bachelor’s degree in accounting, finance, sports administration, business administration, or a related field is required. Strong analytical, communication, and organizational skills are essential.

Candidates should send a letter of interest, current resume, and three references to Ryan Kane, Director of Athletics, at [e-mail]. Review of applications will begin immediately and continue until the position is filled.

• Develop and manage the department’s annual operating and capital budgets in coordination with the Director of Athletics and college finance office
• Monitor and track all revenues and expenditures across athletic accounts, including team budgets, scholarships, fundraising, and special projects
• Prepare regular financial reports and analysis to guide decision-making by athletic leadership
• Oversee purchasing and expense approval processes, ensuring adherence to college policies and proper documentation
• Serve as the department liaison to the college’s Business Office and Advancement Office on all financial matters
• Assist coaches and program leaders with budget planning, reconciliation, and financial literacy
• Support financial aspects of revenue-generating activities including camps, rentals, and fundraising events
• Assist with game day operations, including ticket purchasing and reconciling gate revenue
• Contribute to NCAA financial reporting and compliance with audit standards
• Manage travel budgeting, per diem processes, and vendor payments in collaboration with relevant staff
• Evaluate financial procedures and identify opportunities for improved efficiency and transparency
• Participate in department meetings, planning sessions, and strategic initiatives
• Participate in search committees for new athletic department hires and contribute to hiring decisions that align with departmental values and goals
• Bachelor’s degree in accounting, finance, sports administration, business administration, or a related field (master’s preferred)
• Experience in financial management or a related field, preferably in collegiate athletics or higher education
• Strong analytical and organizational skills with attention to detail
• Proficiency with financial systems, spreadsheets, and reporting tools particularly Workday.
• Demonstrated ability to communicate financial information clearly and effectively to non-financial stakeholders
• Knowledge of NCAA regulations and experience with athletic budgeting is preferred
• Ability to work both independently and collaboratively in a fast-paced environment