Assistant/Associate Pre-Award Research Administrator

Penn State University; University Park (TX); Remote; USD 56,000 - 90,000; Full time

Job summary

The Pennsylvania State University seeks Assistant/Associate Pre-Award Research Administrators to manage proposal submissions and assist faculty in a remote-eligible role. Candidates should possess significant relevant experience and a Bachelor's degree, with preference for additional grant-related certifications. Competitive salary and benefits offered.

Benefits

Medical, dental, vision benefits

Retirement plans

Tuition discounts

Paid holidays

Qualifications

• Bachelor's degree and 3+ years of experience for Advanced level, 6+ years for Senior level.
• Pre-Award research administration experience required.
• Proficiency with grant writing and submissions.

Responsibilities

• Lead proposal submission process and review for signatures.
• Review and interpret guidelines to advise faculty and staff.
• Prepare proposals including budgets and non-technical components.

Skills

Flexibility

Self-management

Attention to detail

Problem-solving

Excellent communication

Teamwork

Education

Bachelor's degree

Tools

Electronic proposal submission sites

Job description

APPLICATION INSTRUCTIONS:

+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1...) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...). Please do not apply here; apply internally through Workday.

+ CURRENT PENN STATE STUDENT (not previously employed at the university) seeking employment with Penn State, please login to Workday to complete the student application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...). Please do not apply here; apply internally through Workday.

+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf).

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Strategic Interdisciplinary Research Office (SIRO) at The Pennsylvania State University is seeking to fill multiple positions as Assistant/Associate Pre-Award Research Administrators. These roles will be filled at the Proposal and Award Generalist – Advanced or Senior Professional levels, depending on qualifications.

The selected professionals will prepare and submit a variety of proposals in a fast-paced, multifaceted environment.

Responsibilities:

• Lead proposal submission process, including review for signatures and submission to various entities such as government agencies, industry, and foundations.
• Review and interpret sponsor and University guidelines, policies, and funding announcements to advise faculty, staff, and proposal teams.
• Assist faculty and staff with proposal development and submission requirements.
• Prepare proposal subsections, including budgets and non-technical components.
• Obtain necessary departmental, College, and University approvals.
• Serve as a pre-award liaison with sponsors, research partners, and internal offices.
• This position may supervise 1 employee.

The successful candidate will maintain positive relationships internally and externally with teams, research units, sponsors, faculty, and staff.

Work Arrangement: This is a remote-eligible position based in the U.S., with standard hours in the eastern time zone.

Application: Submit a cover letter and resume for full consideration.

Minimum Education and Experience: The Advanced Professional level requires a Bachelor’s degree and 3+ years of relevant experience; the Senior Professional level requires a Bachelor’s degree and 6+ years of relevant experience. Pre-Award research administration experience is required.

Preferred Qualifications: Proficiency with electronic proposal submission sites, experience with training grants or clinical trial proposals, current AOR, SIMS, ACES certification, CRA certification or pursuit thereof.

Required Competencies: Flexibility, self-management, high attention to detail, problem-solving skills, excellent communication, and ability to work independently or as part of a team.

The university values diversity, equity, and inclusion, fostering a culture of inclusive excellence.

Benefits include medical, dental, vision, retirement plans, tuition discounts, and paid holidays. Details at https://hr.psu.edu/current-employee/benefits.

The salary range is $56,200 - $89,600. More info at https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and....

Penn State publishes campus security crime statistics and policies, available at https://police.psu.edu/annual-security-reports.

Employment requires successful background checks. Penn State is an equal opportunity employer, committed to diversity and inclusion. Contact 814-865-1473 if accommodations are needed during application.