Assistant Administrative - Jamaica, NY

VetJobs; Hempfield Township (Westmoreland County); On-site; USD 29,000 - 44,000; Full time

Job summary

JetBlue is seeking an Assistant Administrative professional to join the office support team in Jamaica, NY. The role supports Pilots with face-to-face and electronic communications, maintains documentation, and coordinates schedules, payments, and events.

Requirements include a High School Diploma/GED, 1 year of admin experience, strong MS Office skills, and ability to handle confidential information. On-site work with potential travel up to 10% and a pre-employment drug test are required.

Qualifications

• High School Diploma or GED required.
• 1 year of administrative support experience.
• Strong knowledge of Microsoft Excel, PowerPoint, Word and Outlook.
• Demonstrating time and organizational management skills with time-sensitive requests.
• Experience coordinating projects while providing exceptional customer service.
• Able to handle sensitive and confidential information professionally.
• Willingness to work in a dynamic environment and adapt to daily needs.
• Available for occasional overnight travel (10%).
• Must pass a pre-employment drug test.
• Authorized to work in the US; visa sponsorship not available.

Responsibilities

• Coordinate pilot leave of absence and On the Job Injury (OJI).
• Maintain pilot dependability and performance documentation and electronic files.
• Assist in changes to pilot schedules, qualifications, pay, and dependability.
• Process expense reports for Pilots.
• Administer parking program.
• Distribute mail and email notifications to Pilots.
• Create informational items for updates, newsletters, and emails.
• Interface with departments to support Pilot requirements or needs.
• Plan and set up meetings and events for Pilots and Supervisory Crew.
• Order office materials and pilot supplies.
• Other duties as assigned.

Skills

Time management

Organizational skills

Customer service

Attention to detail

Verbal communication

Education

High School diploma / GED

Associate’s degree in business or related field

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Outlook

SharePoint/InfoPath/Access

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Position Summary

The Assistant Administrative is a member of an office support team responsible for providing administrative and material support to Pilots. The Assistant has face-to-face and electronic mail interaction with the Pilot population and other JetBlue support offices.

Essential Responsibilities

• Pilot leave of absence and On the Job Injury (OJI) coordinator
• Administratively responsible for maintaining Pilot dependability and performance documentation, as well as managing the associated Crewmember electronic files
• Assist in coordination of changes to pilot schedules, qualifications, pay, and dependability
• Processes expense reports for Pilots
• Administers parking program
• Distributes mail and email notifications to Pilots
• Creates informational items for updates, newsletters, and emails
• Interfaces with different departments in support of Pilot requirements or needs
• Prioritizes, assigns, and tracks work requests to different departments in support of Pilot requirements
• Plans and sets up meetings and events/functions for Pilots and Supervisory Crew
• Orders office materials and pilot supplies
• Other duties as assigned

Auto req ID

483954BR

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

Minimum Experience and Qualifications:

• High School Diploma or General Education Development Diploma (GED)
• One (1) year of administrative support experience
• Strong knowledge of Microsoft Excel, Microsoft PowerPoint, Microsoft Word, and Outlook
• Demonstrating time and organizational management skills when dealing with constant time sensitive requests
• Experience organizing/coordinating projects while providing exceptional customer service
• Able to effectively manage sensitive and confidential information in a professional manner
• Willingness to work in a dynamic environment and adapt to the daily needs of the operation
• Available for occasional overnight travel (10%)
• Must pass a pre-employment drug test
• Must be legally eligible to work in the country in which the position is location
• Authorization to work in the US is required, this position is not eligible for visa sponsorship

Preferred Experience And Qualifications

• Associate’s degree in business or related field
• Excellent written and verbal communication skills
• Excellent organizational skills
• Excellent team spirit and motivation
• Working knowledge of Microsoft SharePoint, InfoPath and Access
• Able to understand complex Pilot work rules and apply that knowledge to pay and schedules

Crewmember Expectations

• Regular attendance and punctuality
• Potential need to work flexible hours to include weekends and holidays and be available to respond on short notice
• Able to maintain a professional appearance
• When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of the aircraft
• Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion and Fun
• Promote JetBlue’s #1 value of safety as a Safety Ambassador, supporting JetBlue’s Safety Management System (SMS) components, Safety Policy and behavioral standards
• Identify safety and security concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue’s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR)).

The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position.

Equipment

Computer and other office equipment

Work Environment

• Traditional office environment
• Airports environment

Physical Effort

Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)

Compensation

The base pay range for this position is between $21.25 and $32.00 per hour. Base pay is one component of JetBlue’s total compensation package, which may also include access to healthcare benefits, a 401(k) plan and company match, crewmember stock purchase plan, short-term and long-term disability coverage, basic life insurance, free space available travel on JetBlue, and more.

City*

Jamaica

State*

New York

Job_Category

Administrative and Support Services

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

JetBlue