Assistant - Administrative

North Mississippi Medical Center, Inc; United States; On-site; USD 22,000 - 27,000; Full time

Job summary

North Mississippi Health Services is seeking an Administrative Assistant to support the Surgery service line with professional communication, calendar management, and document preparation. The role includes data entry, purchasing within budget, and maintaining department records to ensure efficient operations.

The ideal candidate will demonstrate strong clerical skills, proficiency in MS Office, and the ability to work independently while maintaining confidentiality and a proactive attitude.

Qualifications

• Strong clerical and organizational skills required.
• Excellent written and verbal communication skills required.
• Working knowledge of computer skills required; including MS Word, Excel, PowerPoint.

Responsibilities

• Provides high level administrative support.
• Performs general office duties and day to day administrative tasks.
• Schedules appointments, travel, and meetings for the management team of the service line.

Skills

Clerical skills

Communication skills

Interpersonal skills

Self-motivation

Task prioritization

Education

Associate degree

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About us

We believe a career is more than just a career - it's a calling. Our teammates' "True North" is what calls them to health care; it's their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Department: 16106600 Surgery Surgical Services

Work Shift: N/A

Job Description

The Administrative Assistant at North Mississippi Health Services is responsible for facilitating effective and efficient function of their assigned department or service line. This includes facilitating communication in a timely and professional manner, completing administrative duties, such as calendar management and maintaining and preparing documents and records, managing and monitoring data retrieval and entry, and completing purchasing as needed to maintain department stock in a budget-compliant way to support optimal area function.

Job Functions

• Provides high level administrative support.
• Performs general office duties and day to day administrative tasks.
• Schedules appointments, travel, and meetings, etc. for the management team of the service line.

Communication

• Answers and screens telephone calls.
• Schedules appointments, as well as printing and distributing schedules daily.
• Directs incoming/outgoing calls to appropriate parties or takes messages.
• Communicates with internal and/or external customers via oral communication, electronic communication and/or written communication.
• Serves as a resource for information on policies and procedures.

Employee Relations

• Possesses the ability to handle information of a sensitive or confidential nature in a professional manner.
• Possesses the ability to interact tactfully and diplomatically with personnel concerning situations of a sensitive nature.

Recordkeeping/Reporting

• Prepares, maintains, and files appropriate administrative records/documents.
• Keeps minutes for various committees.
• Enter and monitors all statistical data, and coordinates department financials.
• Purchases materials for departmental use with budget limitations.
• Processes bills and invoices associated with purchased material or consulting services.
• Completes data retrieval and reporting, entering data as necessary for billing and collection.

Regulation

• Adheres to NMHS Policies/Procedures/Guidelines.
• Complies with regulatory agency and HIPAA regulations/guidelines.

Knowledge, Skills and Abilities

• Possess strong clerical and organizational skills; required
• Excellent written and verbal communication; required
• Working knowledge of computer skills; required
• Proficient in use of Microsoft Word, Excel, and Power Point; required
• Proficient in the use of various office equipment; required
• Excellent interpersonal skills; required
• Must be a self-Starter; work independently, without direct supervision
• Must effectively and efficiently organize and prioritize work assignments
• Must anticipate the needs of the clinic
• Must exhibit and promote integrity in the workplace
• Must have extensive contact with: Service Line Administrator, physicians, staff and co-workers
• Must have excellent written and verbal communication skills
• Must reflect a positive, caring attitude toward clients, patients, staff and the public we serve
• Must exhibit a professional demeanor, telephone etiquette, and effective interpersonal skills

Physical Demands

• Standing . Constantly
• Walking . Frequently
• Sitting . Rarely
• Lifting/Carrying . Frequently 50 lbs
• Pushing/Pulling . Frequently
• Climbing . Occasionally
• Balancing . Occasionally
• Stooping/Kneeling/Bending . Frequently
• Reaching/Over Head Work . Frequently
• Grasping . Frequently
• Speaking . Occasionally
• Hearing . Constantly
• Repetitive Motions . Constantly
• Eye/Hand/Foot Coordination . Frequently

Salary Range

$15.83-$19.79

Education

• Associate's Degree | Not Required
• High School Diploma, GED, or Project Search Graduate | Required