Administrative Assistant

North Mississippi Medical Center, Inc; Tupelo (MS); On-site; USD 22,000 - 27,000; Full time

Job summary

North Mississippi Health Services is hiring a Receptionist for the Purchasing department. The role includes greeting staff and visitors, handling calls and emails, data entry, and supporting credentialing systems.

Requirements emphasize strong communication, organizational skills, and professional demeanor in a busy healthcare setting.

Qualifications

• Proficient with computers and office software.
• Strong written and verbal communication skills required.
• Excellent organizational abilities and professional demeanor.

Responsibilities

• Greets and assists employees, vendors, and visitors.
• Responds to inquiries by phone or email and routes requests appropriately.
• Processes incoming calls and emails for the department.
• Enters data and supports PO processing in the system.
• Provides coverage for Reception area during shifts.

Skills

Computers

Verbal communication

Written communication

Organizational skills

Customer service

Telephone etiquette

Education

Associate's degree not required

High school diploma or GED

Project Search graduate

Tools

Peoplesoft

Job description

We believe a career is more than just a career - it's a calling. Our teammates' "True North" is what calls them to health care; it's their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Department: 10007900 Child Care Center

Work Shift: Day Shift; Hours TBD

Job Description

The Receptionist at North Mississippi Health Services is responsible for serving as a positive and effective department representative, ensuring receptionist area coverage and supporting efficient operational activity for the Purchasing department. This role operates under the guidance of the Purchasing Director and utilizes strong organizational and communication skills to interface effectively with internal and external stakeholders, including staff, vendors, and visitors, navigate and utilize data and electronic ordering and credentialing systems, and support office schedule management. The Receptionist remains flexible and adaptable to support team needs as they arise and participates in ongoing professional development to enable effective area function.

Job Functions

• Clerical/Receptionist.
• Greets/assists employees, vendors, and visitors who come to the Department.
• Responds to employee, vendor and visitor requests verbally and/or via telephone or email.
• Receives and processes incoming telephone calls and emails.
• Administers Reptrax third party credentialing system.
• Performs routine duties as assigned including keying PO's into Peoplesoft, misc. / faxing, data entry, photocopying, etc.
• Performs back up as needed for PO expediting and GHX electronic order processing processes.
• Responsible for Reception area coverage at all times during assigned working hours except for preassigned lunch and break times.
• Performs additional tasks as assigned.

Customer Relations

• Exhibits strong customer service, the most essential element of this position.
• Assists with client flow to staff offices by appointment or walk-ins.

Data Entry

• Completes as assigned.

Regulatory

• Adheres to NMHS/NMMC Policies/Procedures/Guidelines.
• Complies with State and Federal regulations.

Education

• Attends required educational programs, in-services, and performance improvement activities.

Knowledge Skills and Abilities

• Working knowledge of computers and software programs; required
• Excellent written and verbal communication skills; required
• Excellent organizational skills; required
• Knowledge of office procedures; preferred
• Must be able to effectively and efficiently interact with individuals
• Must be able to effectively and efficiently handle required tasks as assigned
• Must assess the needs of employees, vendors and visitors and handle each need appropriately and with courtesy
• Must perform all functions in a professional, confidential and positive manner
• Must be able to support extensive contact with: internal and external customers, staff, vendors, visitors
• Must have excellent written and verbal communication skills
• Must have good telephone etiquette and professional demeanor
• Must reflect a positive, caring attitude toward customers, patients, staff and the public we serve

Physical Demands

• Standing. Constantly
• Walking. Frequently
• Sitting. Rarely
• Lifting/Carrying. Frequently 50 lbs
• Pushing/Pulling. Frequently
• Climbing. occasionally
• Balancing. occasionally
• Stooping/Kneeling/Bending. Frequently
• Reaching/Over Head Work. Frequently
• Grasping. Frequently
• Speaking. occasionally
• Hearing. Constantly
• Repetitive Motions. Constantly
• Eye/Hand/Foot Coordinations. Frequently

Salary Range

$15.83-$19.79

Education

• Associate's Degree | Not Required
• High School Diploma, GED, or Project Search Graduate | Required