Administrative Assistant

LE101 North Mississippi Medical Center, Inc; United States; On-site; USD 2,181,000 - 2,726,000; Full time

Job summary

North Mississippi Health Services is seeking a Receptionist for the Purchasing department to ensure coverage, greet visitors, and support ordering and credentialing processes. The role interfaces with staff, vendors, and stakeholders while maintaining data entry duties and compliance with policies.

The position requires strong communication, excellent organizational skills, and the ability to manage multiple tasks in a healthcare environment.

Qualifications

• Working knowledge of computers and software programs.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Must be able to interact effectively with internal and external customers, staff, vendors and visitors.

Responsibilities

• Greets/assists employees, vendors, and visitors.
• Responds to requests verbally and/or via telephone or email.
• Receives and processes incoming telephone calls and emails.
• Administers Reptrax credentialing system.
• Performs data entry and related tasks (e.g., keying PO’s).
• Performs backup for PO expediting and GHX electronic order processing.

Skills

Computer skills

Communication

Organizational skills

Customer service

Phone etiquette

Education

Associate degree or higher

High school diploma or GED

Job description

We believe a career is more than just a career — it's a calling. Our teammates' "True North" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Department: 10007900 Child Care Center Work Shift: Day Shift; Hours TBD

Job Description: The Receptionist at North Mississippi Health Services is responsible for serving as a positive and effective department representative, ensuring receptionist area coverage and supporting efficient operational activity for the Purchasing department. This role operates under the guidance of the Purchasing Director and utilizes strong organizational and communication skills to interface effectively with internal and external stakeholders, including staff, vendors, and visitors, navigate and utilize data and electronic ordering and credentialing systems, and support office schedule management. The Receptionist remains flexible and adaptable to support team needs as they arise and participates in ongoing professional development to enable effective area function.

Job Functions

Clerical/Receptionist.

• Greets/assists employees, vendors, and visitors who come to the Department.
• Responds to employee, vendor and visitor requests verbally and/or via telephone or email.
• Receives and processes incoming telephone calls and emails.
• Administers Reptrax third party credentialing system.
• Performs routine duties as assigned including keying PO’s into Peoplesoft, misc. / faxing, data entry, photocopying, etc.
• Performs back up as needed for PO expediting and GHX electronic order processing processes.
• Responsible for Reception area coverage at all times during assigned working hours except for preassigned lunch and break times.
• Performs additional tasks as assigned.

Customer Relations

• Exhibits strong customer service, the most essential element of this position.
• Assists with client flow to staff offices by appointment or walk-ins.

Data Entry

• Completes as assigned.

Regulatory

• Adheres to NMHS/NMMC Policies/Procedures/Guidelines.
• Complies with State and Federal regulations.

Education

• Attends required educational programs, in-services, and performance improvement activities.

Knowledge Skills and Abilities

• Working knowledge of computers and software programs; required
• Excellent written and verbal communication skills; required
• Excellent organizational skills; required
• Knowledge of office procedures; preferred
• Must be able to effectively and efficiently interact with individuals
• Must be able to effectively and efficiently handle required tasks as assigned
• Must assess the needs of employees, vendors and visitors and handle each need appropriately and with courtesy
• Must perform all functions in a professional, confidential and positive manner
• Must be able to support extensive contact with: internal and external customers, staff, vendors, visitors
• Must have excellent written and verbal communication skills
• Must have good telephone etiquette and professional demeanor
• Must reflect a positive, caring attitude toward customers, patients, staff and the public we serve

Physical Demands

A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing. Constantly
• Walking. Frequently
• Sitting. Rarely
• Lifting/Carrying. Frequently 50 lbs
• Pushing/Pulling. Frequently
• Climbing. occasionally
• Balancing. occasionally
• Stooping/Kneeling/Bending. Frequently
• Reaching/Over Head Work. Frequently
• Grasping. Frequently
• Speaking. occasionally
• Hearing. Constantly
• Repetitive Motions. Constantly
• Eye/Hand/Foot Coordinations. Frequently

Salary Range

Salary Range: $15.83-$19.79

Education Requirements

Education: Associate’s Degree| Not Required High School Diploma, GED, or Project Search Graduate| Required

North Mississippi Health Services is a large rural health care system with state-of-the-art facilities in Mississippi and Alabama. We have career opportunities ranging from inpatient hospital care to 70+ rural health and specialty clinics, a variety of outpatient, women’s and behavioral health services and many additional support services. Our team of over 7,000 works together every day toward our shared mission – to continuously improve the health of the people of our region.