Coordinator - Equipment Sales

MacAllister Machinery Co., Inc.; Grand Rapids (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

MacAllister Machinery Co., Inc. in Grand Rapids, MI is seeking a Sales Coordinator to manage the flow of new and used equipment orders, ensure accurate documentation, and support the Shop Get Ready process across locations.

You will liaise with customers, sales reps, factories and internal teams to keep invoices, paperwork, order status and inventory up to date, while helping train staff and maintain strong vendor relationships.

Qualifications

• High school diploma or GED required.
• 2+ years of experience performing administrative tasks in sales or office environment.
• Preferred: Associate or Bachelor's degree with a business concentration.
• 4+ years of experience performing administrative tasks in sales or office environment.

Responsibilities

• Coordinate sales process between customer, sales representative, factory, and MacAllister Machinery.
• Ensure invoices and paperwork for sales orders are completed accurately and efficiently.
• Monitor order status, inventory accuracy, and stock availability across locations.
• Evaluate and process new and used equipment into inventory, documenting damage or repairs.
• Coordinate logistics of new/used equipment for the Shop Get Ready process.
• Report sales data to manufacturers and register warranties with manufacturers.
• Allocate orders to correct categories, customers, and vendors.
• Track money due to company from vendors and prepare audit documents.
• Assist with training new employees on product lines and processes.

Skills

Multitasking

Detail-oriented

Professional demeanor

Interpersonal skills

Communication skills

Fast-paced environment

Data entry

Customer relationships

Education

High School Diploma or GED

Associate or Bachelor's degree in business

4+ years in admin tasks in sales/office

Tools

Microsoft Office

MacAllister/Michigan Cat systems

Job description

Description

Position Summary

This position is responsible for sales coordination of new and/or used equipment and the associated administrative activities. This includes ensuring all documentation is accurate and completed for all sales agreements, coordinating the Shop Get Ready process and maintaining information regarding inventory availability.

Position Duties/Responsibilities

• Facilitate and coordinate sales process between customer, sales representative, factory, and MacAllister Machinery
• Ensure all appropriate invoices and any associated paperwork is completed for various locations efficiently and accurately
• Monitor and maintain information regarding order status, inventory accuracy, and stock availability for all relative parts and equipment at various locations
• Evaluate and process all new and used equipment into inventory, while documenting any damage or necessary repairs
• Coordinate logistics of all new and/or used equipment as it relates to the Shop Get Ready process
• Report sales data to appropriate manufacturers and register any applicable warranties with the appropriate manufacturers
• Ensure orders are allocated to the appropriate categories, customers and vendors

Occasional Responsibilities

• Track and ensure all money due to company from vendors is collected
• Prepare documents for audits
• Code vendor invoices to provide to accounting
• Assist with training new employees on certain product lines, processes and requirements
• Placing equipment orders

Supervisory Responsibilities

• No formal responsibility for supervising others

Position Requirements

Required

• High School Diploma or GED
• 2 year or more of experience performing administrative tasks in sales or office environment

Preferred

• Associates Degree or Bachelor’s Degree with a business related concentration
• 4 years or more of experience performing administrative tasks in sales or office environment

Knowledge, Skills, And Abilities

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Strong multitasking abilities, detail-oriented and self-motivated
• Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers, and people at all levels inside and outside the organization
• Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to learn MacAllister/Michigan Cat systems
• Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgment
• Ability to work in a fast-paced environment
• Excellent communication skills, including verbal, written and listening skills

Other Requirements of Position

• Works under general supervision. Employee acts independently to handle standard problems but usually report on such problems. More unusual problems are referred to a supervisor/manager
• Major responsibilities typically require a modest amount of creativity and latitude. Employee typically operates under general instructions with some established procedures and policies
• Frequently communicates with management, coworkers, and vendors
• Maintains equipment and supplies to avoid waste, damage to areas and equipment, and to prevent accidents

The duties and responsibilities outlined in this posting are not exhaustive and may evolve based on business needs.

All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.