Assistant Accounting Coordinator

Old Republic Title; Hoboken (NJ); Hybrid; USD 48,000 - 56,000; Full time

Benefits offered by this job

Comprehensive medical plans

401(k) plan with discretionary company

Paid time off

11 Company paid holidays

Health savings account

Job summary

Old Republic Title in Hoboken, NJ is seeking an Assistant Accounting Coordinator to support commercial real estate closings. You will input data into Ramquest, manage wire transactions, and assist with accounts payable/receivable while ensuring accuracy and compliance.

The role requires 5+ years in accounting with a focus on real estate or title work, excellent communication, and strong detail orientation. Hybrid in-office/remote arrangement is available after onboarding.

Qualifications

• Minimum 5 years of accounting / book-keeping experience required.
• Experience in a title, legal or real estate field is a plus.
• Excellent mathematical, verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Impeccable attention to detail and organizational skills.
• Proficient in Microsoft Office; willingness to learn new software.

Responsibilities

• Input accounting data into Ramquest or designated software and code entries to mirror bank records.
• Access bank accounts electronically to check balances, wire setups and confirmations.
• Verify payables and secure approvals for jumbo and international wires.
• Assist with accounts payable and receivable processes.
• Review Closing Instructions from lenders, purchasers and sellers.
• Coordinate with Recording for taxes and recording fees to record documents.
• Communicate with internal parties to confirm funds and provide wire confirmations.
• Conduct post-closing file review and ensure correct disbursements and addresses.
• Assist with daily/monthly reconciliation reports and compliance with corporate accounting.
• Ensure accuracy and compliance of work products for assigned projects.

Skills

Accounting experience

Real estate knowledge

Communication skills

Attention to detail

Excel proficiency

Microsoft Office

Tools

Ramquest

Job description

EASTERN TITLE DIVISION

Job Description:

The Assistant Accounting Coordinator follows a variety of established industry and company guidelines, concepts, best practices and procedures to determine and execute the most effective and efficient method to support commercial real estate transaction closings. Old Republic Title – National Commercial Services (NCS) office transactions characteristically include multiple parties, sites and locations, and involve complex underwriting requirements.

The Assistant Accounting Coordinator position is responsible for confidential and time sensitive material associated with national transaction matters and relies on experience and judgment to plan and accomplish assignments. The position is responsible for ensuring that assigned activities are fully completed in an accurate, timely, and legally compliant manner.

*Candidate must be a commutable distance to Hoboken, NJ.

Daily responsibilities may include:

• Support the team by providing assistance in the closing process including by inputting accounting data into Ramquest or other designated software, coding entries, ensuring that data mirrors the actual transactions per bank records, and other related tasks.

• Access bank accounts electronically to check balances and status of transactions, confirm deposits, set-up wires, set-up and print checks as necessary, provide outgoing wire confirmations.

• Confirm payment instructions for payables, including verifying wire instructions.Follow Company best practice instructions as to verification of wire instructions.Secure necessary approvals for “jumbo” and international wires.

• Assist with both accounts payable and receivable processes.

• Review and comply with Closing Instructions from Lenders, Purchasers, Sellers or other parties to the transaction.

• Coordinate with Recording as to amounts for taxes and recording fees necessary to record closing documents.

• Communicate with internal parties to the transaction as to receipt of funds, seek authorization from parties to break escrow, close and disburse. Once the transaction is closed, advise internal parties that the transaction is closed and provide wire confirmations and/or copies of checks as appropriate to the transaction.

• Conduct post-closing review of file to ensure that all disbursements have been made including that any checks have been sent to the correct party and address.

• Assist with daily and monthly reconciliation reports and coordinating compliance standards with corporate accounting department.

• Ensure the accuracy, consistency, completeness and operating compliance of work products prepared for assigned projects.

Location:Hoboken, NJ office: In office work station

• Note: Regardless of assigned location and work station, all employees will be issued a company laptop and will be expected to be able to work remotely on the occasion that it is not possible to safely be present in the office.

• This position is eligible for up to 2 days per week hybrid work scenario at the sole discretion of the Manager and Supervisor, following on-boarding and training.

• Must be personable, positive and a professional representative of the Company.

• Ability to interact effectively and professionally with all levels of management, employees and customers by Microsoft Outlook email, phone, Microsoft Teams chat and video calls, and in person.

• Participate in Continuing Education opportunities offered by / assigned by ORT Corporate.

Skills required to be successful:

• Minimum 5 years of accounting / book-keeping experience required. Experience in a title, legal or real estate field a plus.

• Excellent mathematic, verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Impeccable attention to detail and organizational skills.

• Proficient in a variety of computer software systems, such as Microsoft Office, especially Excel. Willingness and ability to learn and utilize new software systems.

#LI-MB1 #Accounting

The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.

Position’s Pay Range :

$35.00 - $41.00

Benefits may include:

• Comprehensive medical, prescriptions, dental and vision plans

• 401(k) plan with a discretionary company match

• Shareholder Purchase and Reinvestment Plan

• Basic life and accidental death and dismemberment insurance premium paid by the company

• Voluntary supplemental life insurance for employees, spouses and dependent children

• Fertility and Family Building Benefits

• Paid Disability benefits

• Paid time off programs

• 11 Company paid holidays per year

• Flexible spending account

• Health savings account (available to High Deductible Health Plan participants only)

• Employee Assistance Program

• Educational Assistance Program

• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance

• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge

• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.

For California applicants, CCPA Applicant Notice

Old Republic Title is an Equal Opportunity Employer