Assistant Account Executive

Envision Pharma Group; United States; On-site; USD 60,000 - 70,000; Full time

Job summary

Envision Pharma Group is seeking an Assistant Account Executive to support project delivery, financial activities, and day-to-day account tasks within a multidisciplinary EMC team. You will collaborate with internal teams to contribute to successful client projects in a fast-paced pharmaceutical communications setting.

The role emphasizes project tracking, invoicing support, and growth activities, with opportunities to engage in domestic and international travel as required.

Qualifications

• Experience in data entry/management, project administration or coordination preferred.
• Experience in a medical communications agency or similar environment preferred.
• Experience working with medical communications tools and platforms (eg, iEnvision, Zinc, Veeva Vault) preferred.
• Skilled at using Microsoft Office suite.
• Ability to prioritize and manage multiple projects.
• Ability to apply a customer-focused approach to project delivery.
• Ability to adopt new and emerging technologies (eg, AI-based tools), databases, and information systems, demonstrating a proactive approach to learning.
• Ability to work within and communicate clearly regarding deadlines.
• Ability to communicate effectively and professionally verbally and in writing.
• Ability to thrive in a fast-paced environment with a culture of ownership, delivery, and innovation.
• Ability to think analytically, solve problems, and propose alternative solutions to improve quality, efficiency, or services.
• Willingness and ability to undertake domestic and international travel as required.

Responsibilities

• Plans and delivers assigned tasks across projects within agreed timelines and parameters to ensure projects are delivered on time and meet scope, budget, and quality expectations.
• Learns to contribute to internal status meetings and project coordination activities, such as project tracking, scheduling, status updates, timelines, meeting logistics, and documentation.
• Communicates potential challenges, delays, or issues to the account team, seeking guidance when needed.
• Collaborates constructively with team members and responds promptly to stakeholder needs.
• Learns to manage and prioritize own workload, with guidance, and proactively offers assistance to others when capacity permits.

Tools

iEnvision

Zinc

Veeva Vault

Microsoft Office

Job description

Work shouldn't just be something we do; it should have a purpose. At Envision, we believe in creating life-changing outcomes through the work we do with our clients, giving back to our communities, while creating a company culture where our people thrive. We believe success starts with a workplace where everyone feels valued, supported, and empowered to grow.

Being part of a collaborative team means there's no limit to what you can achieve. With us, you can be a part of a growing company you want to work for.

Our Vision: To unleash the power of combined intelligence to accelerate patient access to life-changing treatments.

Our Mission: Delivering smarter and faster solutions to create, communicate, and commercialize value for our clients.

Our Values: Excellence, People, Growth

The opportunity

The Assistant Account Executive is a foundational role in the Account path that is responsible for supporting project delivery, financial activities, and day-to-day account activities across assigned account team(s). Working within a multidisciplinary team, the Assistant Account Executive partners closely with internal teams within Envision Medical Communications (EMC), under guidance, to contribute to successful project delivery for EMC clients, across all service types.

How will you make an impact at Envision Pharma Group?

Project Delivery

• Plans and delivers assigned tasks across projects within agreed timelines and parameters to ensure projects are delivered on time and meet scope, budget, and quality expectations.
• Learns to contribute to internal status meetings and project coordination activities, such as project tracking, scheduling, status updates, timelines, meeting logistics, and documentation, and use of relevant document management systems to meet account team and client needs, according to internal policies and/or other agreed practices.
• Communicates potential challenges, delays, or issues to the account team, seeking guidance when needed.
• Collaborates constructively with team members and responds promptly to stakeholder needs.
• Learns to manage and prioritize own workload, with guidance, and proactively offers assistance to others when capacity permits, enhancing team productivity.

Commercial Acumen

• Builds awareness of how commercial decisions impact client delivery, account performance, and business outcomes and learns to apply this knowledge to support effective project delivery and account management.
• Learns to support financial management of projects by participating in invoicing, reconciliation, and revenue forecasting.
• Builds an understanding of key indicators of account health, including client satisfaction, project performance, and financial delivery.
• Builds awareness of industry trends and business drivers that influence EMC's delivery and growth, and learns to respond appropriately to changing priorities and responsibilities to support business needs.

Growth, Client Partnership, and Strategic Communication

• Develops an understanding of client needs within assigned account and EMC's service offerings to support relationship-building activities under guidance.
• Contributes to client satisfaction and account health through effective coordination, communication, and delivery of assigned responsibilities.
• Learns to gather information on relevant targets (eg, congresses, journals, disease awareness days), processes/policies (eg, patient engagement, communications, social media, symposia) or prospective clients to inform growth activities, as requested.
• Maintains a professional presence and engagement in virtual and client-facing settings, responding promptly to day-to-day communications to build trust and uphold the organization's professional reputation.

Scientific Content, Service Delivery, and Quality

• Learns to support the preparation of materials for submission to internal, client, and/or external databases and platforms in accordance with client/team requirements, including data entry and audit, upload of materials, and/or generating of reports and to create high-quality and accurate client meeting materials that help achieve client objectives.
• Learns to undertake retrieval and evaluation of information relevant to client service delivery, via online and other sources.
• Verifies own work for accuracy and completeness before internal review to ensure quality and reduce the need for rework.
• Develops awareness of and applies internal and client SOPs and processes and applicable compliance requirements for assigned projects, proactively seeking guidance in areas of uncertainty to support efficient, compliant, and high-quality project/service delivery.
  

Do you have what we are looking for?

Skills & expertise

• Undergraduate degree preferred.
• Experience in data entry/management, project administration or coordination preferred.
  
• Experience in a medical communications agency or similar environment preferred.
  
• Experience working with medical communications tools and platforms (eg, iEnvision, Zinc, Veeva Vault) preferred.
• Skilled at using Microsoft Office suite.
• Ability to prioritize and manage multiple projects.
• Ability to apply a customer-focused approach to project delivery.
• Ability to adopt new and emerging technologies (eg, AI-based tools), databases, and information systems, demonstrating a proactive approach to learning.
• Ability to work within and communicate clearly regarding deadlines.
• Ability to communicate effectively and professionally verbally and in writing.
• Ability to thrive in a fast-paced environment with a culture of ownership, delivery, and innovation.
• Ability to think analytically, solve problems, and propose alternative solutions to improve quality, efficiency, or services.
• Unless otherwise agreed, willingness and ability to undertake domestic and international travel as required to support client, business, project, or team needs.

Salary range (for US roles only) - $60,000 - $70,000

The provided salary range reflects the potential base salary for this role in the United States,considering factors such as your professional and academic experience, training, and role responsibilities. In addition to a competitive base salary, we offer an attractive total compensation benefits package designed to reward and support our people.

#TogetherWeDiscover

Do you have the experience we are looking for? If so, explore your place at Envision today!