Assistant Account Executive

MCI USA; New York (NY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

PTO

401K

Medical, dental, vision

Life insurance

Disability insurance

Fertility/assistance

Mental health benefits

Pet discount

Job summary

MCI USA, a NYC-based experiential marketing and events agency, is seeking an Assistant Account Executive to support luxury loyalty programs and VIP activations. The role partners with a team delivering high-end events in sports, entertainment, fashion, art and lifestyle sectors, handling administrative duties and on-site coordination.

The ideal candidate has 1–2+ years in marketing/events, strong organizational skills, and willingness to travel and work evenings/weekends as needed.

Qualifications

• Bachelor’s degree in Marketing, Communications, Hospitality, Event Management, Business, or related field preferred.
• 1-2+ years in experiential marketing, events, hospitality, marketing, agency operations, or related field.

Responsibilities

• Manage assigned event workstreams and marketing initiatives for high-end experiential and hospitality events, including research, venue sourcing, vendor management, collateral development, production schedules, guest list management, ticketing, shipping, onsite execution, data collection, and post-event reporting.
• Drive day-to-day support to internal team, including crafting meeting agendas and recap notes, client reports, sales tracking, status reports, newsletters, and deliverables trackers.
• Serve as day-to-day owner of assigned event workstreams, evaluating priorities, identifying risks, and recommending solutions to maintain objectives and timelines.
• Analyze event performance metrics and prepare recommendations for future activations and improvements.
• Develop and manage project plans and event documentation, identifying risks and aligning with client objectives.
• Manage marketing submission and approval processes, interpreting brand standards and regulatory requirements.

Skills

Event management

Vendor management

Budget management

Project coordination

Client service

Multi-stakeholder communication

Education

Bachelor’s degree in Marketing/Communications/Hospitality/Event Management

Tools

Microsoft Office Suite

Event management software

Job description

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Black Flower Agency, a NYC-based experiential marketing and events agency, and a key United States business unit of global company MCI Group (www.mci-group.com), is interviewing highly organized, energetic and self-starting candidates with a strong understanding of marketing, hospitality, events, and the luxury lifestyle sector to fulfill an Assistant Account Executive role.

This position will work with a team that delivers on a loyalty program that provides exclusive premium experiences to VIP consumers in various verticals including sports, entertainment, fashion, art, and lifestyle. Additionally, the role may assist on luxury hospitality event and logistics management at large-scale luxury client activations, as well as support in general administrative and office duty tasks.

COMPENSATION

$50,000-55,000 annually, based on relevant experience and skills.

Main Responsibilities

• Manage assigned event workstreams and marketing initiatives for high-end experiential and hospitality events, including, but not limited to, research, venue sourcing, vendor management, collateral development, creative submissions, production schedules, guest list management, ticketing, shipping + supply management, onsite execution, data collection, and post-event reporting
• Drive day-to-day support (event/administrative) to internal team as needed, including but not limited to crafting meeting agendas and recap notes, client reports, daily event sales tracking, weekly status reports, agency newsletters, and deliverables trackers
• Serve as the day-to-day owner of assigned event workstreams, evaluating priorities, identifying risks, and recommending solutions to maintain project objectives, timelines, and client expectations
• Analyze event performance metrics and prepare recommendations for future activations, operational improvements, and guest engagement strategies
• Develop and manage project plans and event documentation while identifying risks, recommending solutions, and ensuring alignment with client objectives
• Manage assigned marketing submission and approval processes, interpreting brand standards and regulatory requirements to ensure compliance and successful execution
• Manage relationships with assigned vendors and external partners, evaluating options, resolving issues, and making recommendations regarding service delivery and event execution.
• Gain a thorough understanding of brand rules and regulations
• Participate on client conference calls and in-person client meetings, when needed
• Monitor assigned project budgets, analyze spending against plan, identify variances, and recommend corrective actions to support financial objectives
• Manage project approval workflows and business processes, ensuring compliance with client requirements, internal standards, and established timelines
• Lead assigned event responsibilities on-site, resolving issues and making real-time operational decisions to support successful event delivery
• Research industry trends and develop recommendations to improve client experiences, operational effectiveness, and marketing program performance
• Collaborate across multidisciplinary agency teams, participate in meetings, and build strong internal and external relationships
• Oversee office and event supply inventory, shipping, logistics, and organizational processes to support successful agency operations and event execution.
• All other duties as assigned

Job Requirements

• Bachelor’s degree in Marketing, Communications, Hospitality, Event Management, Business, or a related field preferred
• 1-2+ years of relevant experience in experiential marketing, events, hospitality, marketing, agency operations, or a related field.
• Strong internship experience may be considered in lieu of professional experience.
• Experience coordinating multiple projects, deadlines, vendors, and stakeholders in a fast-paced environment.
• Customer service, hospitality, or client-facing experience preferred.
• Ability to work occasional evenings, weekends, and travel as required to support events.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with project management, event management, or collaboration tools is a plus.
• Conversational proficiency in additional languages is a plus.

PROFESSIONAL AND LEADERSHIP COMPETENCIES

• Must be based in the New York City or Tri-State areas (role is in office Monday – Thursday, and remote on Friday).
• Ability to travel (domestically and internationally) and work nights and weekend events as needed

Benefits Summary

MCI USA is an established, family-friendly company offering outstanding benefits and significant growth opportunities.

• PTO
• 13 paid company holidays, including closure Christmas Eve through New Year’s Day
• 401K
• Medical, dental, vision and supplementary insurances
• Employer-paid group life insurance, short-term and long-term disability
• Employer-paid family building benefit (fertility, adoption and surrogacy)
• Employer-paid mental health benefit
• Pet discount program

At MCI USA, we thrive on passion and believe that diverse perspectives make our team stronger. We are dedicated to fostering an inclusive environment with equal opportunities for everyone, regardless of race, color, religion, gender, sexual orientation, marital status, age or physical/mental ability.

We appreciate all who apply, though only those selected for an interview will be contacted. All applications remain confidential. MCI USA is proud to be an equal opportunity employer.

If you need any accommodations during the application or interview process, please reach out to our chief people officer.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!