Assistant

Confidential; Santa Monica (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Confidential, a prominent PR firm in Santa Monica, seeks an Assistant to support the Executive Team in a fast-paced, fully onsite environment. You will manage calendars, coordinate meetings, process expenses, and assist across departments while tracking priorities for senior leadership.

The ideal candidate holds a bachelor’s degree and has at least 3 years of experience as an Administrative Assistant, with strong attention to detail and the ability to juggle multiple priorities in a demanding

Qualifications

• Bachelor’s degree required; at least 3 years of experience as an Administrative Assistant.
• Detail oriented, resourceful, and able to manage multiple priorities in a demanding environment.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings.
• Process and review expenses; coordinate across departments and run errands.
• Assist with special events, booking travel, and tracking priorities for senior leadership.

Skills

Calendar management

Meeting coordination

Expense processing

Travel booking

Cross-department coordination

Event support

Education

Bachelor's degree

Job description

A prominent PR Firm is looking for an Assistant to support their Executive Team in an exciting, fast-paced environment. This position is ideal for a proactive, highly organized go-getter who thrives in a dynamic setting and is eager to provide seamless day-to-day support to senior leadership. This is a fully onsite position.

The Assistant is responsible for managing complex calendars, coordinating internal and external meetings, processing and reviewing expenses, coordinating across departments, running errands, assisting with special events, booking travel, and seamlessly tracking priorities.

Candidates should hold a bachelor’s degree and have at least 3 years of experience as an Administrative Assistant. The ideal candidate is detail oriented, resourceful, communicative, and comfortable managing multiple priorities in a demanding environment.