Assistant

Keller Williams Realty, LLC; Ellwood City (Lawrence County); Hybrid; USD 22,000 - 30,000; Part time

Job summary

Keller Williams Realty, LLC in Ellwood City, PA is seeking a part-time Administrative Assistant to support daily office operations, manage schedules, organize documents, and maintain accurate records.

You will answer inquiries, coordinate communications between agents, clients, and vendors, update listings and databases, and assist with marketing materials, reports, and meetings. This hybrid role offers flexible work options and growth within a professional, welcoming environment.

Qualifications

• Strong organizational and time management skills.
• Effective written and verbal communication, professional email/phone etiquette.
• Proficiency with office software and digital tools (word processing, spreadsheets, presentations, calendars).
• Customer service orientation and collaboration with agents, staff, clients.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently, maintain confidentiality in a hybrid environment.
• Experience in administrative/office support or real estate support is beneficial but not required.
• High school diploma or equivalent; real estate-related training is an advantage.

Responsibilities

• Manage schedules and organize documents; maintain accurate records.
• Answer inquiries and coordinate communications between agents, clients, and vendors.
• Prepare basic reports or presentations as needed; update listings and databases.
• Assist with marketing materials or social media posts.
• Help plan and execute office meetings or events; collaborate with leadership and agents to ensure smooth workflows.

Skills

Organizational skills

Time management

Communication skills

Office software proficiency

Customer service orientation

Attention to detail

Independent work

Hybrid work adaptability

Real estate support experience

Education

High school diploma or equivalent

Real estate-related training (advantage)

Tools

Office software suite

Job description

Company Description

Keller Williams Realty, LLC is an Austin, Texas-based company and the world’s largest real estate franchise by agent count, with more than 1,100 offices and 176,000 agents. It is ranked No. 1 in the United States for both units and sales volume, reflecting its strong market presence and performance. Since 1983, the company has fostered an agent-centric, technology-driven, and education-based culture that treats agents as stakeholders. Team members benefit from access to innovative tools, training, and resources that support professional growth and client success. For more information, visit headquarters.kw.com.

Role Description

The Assistant role at Keller Williams Realty, LLC is a part-time hybrid position based in Ellwood City, PA, with some flexibility to work from home. The Assistant will support daily office operations, including managing schedules, organizing documents, and maintaining accurate records. Responsibilities include answering inquiries, coordinating communications between agents, clients, and vendors, and preparing basic reports or presentations as needed. The role also involves updating listings and databases, assisting with marketing materials or social media posts, and helping to plan and execute office meetings or events. The Assistant will collaborate closely with leadership and agents to ensure efficient workflows and a professional, welcoming office environment.

Qualifications

• Strong organizational and time management skills, with the ability to handle multiple tasks and priorities.
• Effective written and verbal communication skills, including professional email and phone etiquette.
• Proficiency with office software and digital tools (e.g., word processing, spreadsheets, presentation tools, and online calendars).
• Customer service orientation and a collaborative approach to working with agents, staff, and clients.
• Attention to detail and accuracy in data entry, record-keeping, and document preparation.
• Ability to work independently, maintain confidentiality, and adapt to changing business needs in a hybrid work environment.
• Previous experience in an administrative, office, or real estate support role is beneficial but not required.
• High school diploma or equivalent required; additional education or real estate-related training is an advantage.