Asset Move Coordinator I (Relocation Project Coordinator)

Project Support Services Inc; California; On-site; USD 42,000 - 65,000; Full time

Job summary

Project Support Services Inc. is seeking an organized Asset/Move Coordinator I to support the Los Angeles Community College District’s BuildLACCD program.

This role assists with FF&E coordination and campus relocations for new buildings, renovations, and swing spaces, requiring on-site presence and travel between campuses. The ideal candidate has experience in relocation coordination, interior design, construction, facilities, or FF&E procurement and enjoys coordinating details that help campus

Qualifications

• At least one year of related experience in interior design, construction, moves/relocations, facilities, or FF&E coordination/procurement.
• High school diploma.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and verbal communication, organizational, and interpersonal skills.
• Strong attention to detail.
• Proficiency with Microsoft Office and related word processing, spreadsheet, and database software.
• Ability to work onsite at multiple colleges.
• Schedule flexibility and transportation to work at multiple locations based on project assignments.

Responsibilities

• Support FF&E selection, programming, specifications, procurement coordination, purchasing, and installation for new, renovated, and swing space projects.
• Assist with FF&E purchasing through best-value and/or low-bid public contracting processes.
• Coordinate with architects, interior designers, Project Managers, and campus user groups to identify furniture and equipment requirements.
• Assist with office layouts and plans for relocating existing furniture and equipment to new spaces.
• Prepare and maintain lists of new furniture and equipment needed for assigned projects, identifying gaps and coordinating with vendors or movers.
• Track FF&E and relocation budgets, schedules, purchases, deliveries, and installation activities.
• Support move planning, including scope development, bidding, bid analysis, scheduling, and onsite coordination.
• Prepare detailed scopes of work for task orders involving movers and specialty contractors supporting delivery, installation, or equipment connections.
• Coordinate furniture and equipment deliveries with project teams, campus facilities personnel, and building occupants.
• Assist with onsite FF&E installation, move oversight, punch list completion, and transition into occupied spaces.
• Coordinate access to project areas during pre-move, installation, move, and closeout activities, including unlocking and securing spaces as needed.
• Work with the Asset Management Team to coordinate asset tagging and disposition requirements.
• Coordinate with warranty personnel and other program staff to support project closeout.
• Maintain organized FF&E, moving, and storage records, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices.

Skills

Attention to detail

Communication skills

Onsite coordination

Organizational skills

Reading architectural drawings

Education

High school diploma

Bachelor's degree in Architecture / Interior Design / Construction

Tools

AutoCAD

Microsoft Office

Job description

Project Support Services (PSS) is seeking an organized, detail-oriented Asset/Move Coordinator I to support the Los Angeles Community College District’s BuildLACCD program. This position assists with furniture, fixtures, and equipment (FF&E) coordination and campus relocations for new buildings, renovated facilities, and temporary swing spaces.

The ideal candidate brings experience in relocation coordination, interior design, construction, facilities, or FF&E procurement and enjoys coordinating the details that help campus teams move into functional, ready-to-use spaces.

Position Overview

Working with the Relocation Project Management (RPM) team, the Asset/Move Coordinator I supports FF&E planning, procurement, budget and schedule tracking, deliveries, installation, and move coordination across multiple LACCD campuses.

Under the direction of the College Project Director and RPM leadership, this position coordinates with campus representatives, project teams, designers, vendors, and movers throughout pre-move planning, installation, relocation, and closeout.

Assignments may include campuses within the Valleyside group—Los Angeles Valley College, Los Angeles Mission College, and Los Angeles Pierce College—and/or the Cityside group—Los Angeles City College, Los Angeles Trade-Technical College, and East Los Angeles College/South Gate. The position requires onsite availability, reliable transportation between assigned locations, and schedule flexibility.

Key Responsibilities

• Support FF&E selection, programming, specifications, procurement coordination, purchasing, and installation for new, renovated, and swing space projects.
• Assist with FF&E purchasing through best-value and/or low-bid public contracting processes.
• Coordinate with architects, interior designers, Project Managers, and campus user groups to identify furniture and equipment requirements.
• Assist with office layouts and plans for relocating existing furniture and equipment to new spaces.
• Prepare and maintain lists of new furniture and equipment needed for assigned projects, identifying gaps and coordinating with vendors or movers.
• Track FF&E and relocation budgets, schedules, purchases, deliveries, and installation activities.
• Support move planning, including scope development, bidding, bid analysis, scheduling, and onsite coordination.
• Prepare detailed scopes of work for task orders involving movers and specialty contractors supporting delivery, installation, or equipment connections.
• Coordinate furniture and equipment deliveries with project teams, campus facilities personnel, and building occupants.
• Assist with onsite FF&E installation, move oversight, punch list completion, and transition into occupied spaces.
• Coordinate access to project areas during pre-move, installation, move, and closeout activities, including unlocking and securing spaces as needed.
• Work with the Asset Management Team to coordinate asset tagging and disposition requirements.
• Coordinate with warranty personnel and other program staff to support project closeout.
• Maintain organized FF&E, moving, and storage records, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices.

Minimum Qualifications

• At least one year of related experience in interior design, construction, engineering, moves/relocations, facilities, or FF&E coordination/procurement.
• High school diploma.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and verbal communication, organizational, and interpersonal skills.
• Strong attention to detail.
• Proficiency with Microsoft Office and related word processing, spreadsheet, and database software.
• Ability to work onsite at multiple colleges.
• Schedule flexibility and transportation to work at multiple locations based on project assignments.

Preferred Qualifications

• Four-year degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or a related field.
• Experience in procurement, sourcing, or asset management.
• Public works experience.
• Knowledge of or proficiency in AutoCAD.
• Relevant certification or professional membership associated with CID, IIDA, AIA, IFMA, or LEED.