Asset/Move Coordinator I (Relocation Project Coordinator)

PMCS Group, Inc.; San Diego (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Los Angeles Community College District is seeking an Asset/Move Coordinator I (Relocation Project Coordinator) to support FF&E procurement and move management across multiple campuses in the LA area. The role includes coordination with Architects, Project Managers, BUGs, and vendors to ensure smooth moves and complete occupancy.

You will assist with budgets, schedules, and site installations, and must be able to read drawings and coordinate onsite at various colleges.

Qualifications

• 1 year of related experience in Interior Design, Construction, Moves/Relocations, Facilities, or FF&E coordination/procurement.
• High School Diploma required.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and oral communication, organizational, and interpersonal skills.
• Attention to detail.
• Ability to be onsite at multiple colleges.
• Proficiency in Microsoft Office and related word processing, spreadsheet, and database software.
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Responsibilities

• Support FF&E procurement, installation, and move management for District projects, overseeing FF&E procurement, installation, and post-move close-out activities.
• Assist with procurement and purchasing of FF&E using best-value or low bid public contracting.
• Support budget and schedule tracking efforts for FF&E and moves with project teams.
• Coordinate with Architects, Project Managers, and BUGs to plan furniture layouts and relocation of existing to move locations; coordinate with vendors/movers.
• Prepare a list of all new furniture and equipment needed for each project.
• Assist onsite FF&E installation, punch-list sign-off, and transition during swing space and move-in.
• Support procurement of specialty contractors or movers; create detailed scope of work for tasks as needed.
• Collaborate with Project Interior Designer and BUG user groups to select and list furniture/equipment needs.
• Assist in unlocking/access control during Pre-Move, Move, Installation, and Post Move phases and secure areas post-move.
• Maintain FF&E, move management documents (proposals, POs, packing slips, time cards, shipping docs, invoices) and report to CPD.

Skills

Attention to detail

Reading drawings

Communication skills

Organizational skills

On-site availability

Microsoft Office proficiency

Education

High School Diploma

Four-year Degree (Architecture/Interior Design/Construction/PM/FM)

Tools

AutoCAD

Job description

ASSET/MOVE COORDINATOR I (RELOCATION PROJECT COORDINATOR) REQUIRED: Must live in or relocate to the Los Angeles, CA area

Position Description:

Supports the Relocation Project Management (RPM) team at multiple LACCD campuses as needed in Furniture, Fixtures, and Equipment (FF&E) activities for all new, renovated and swing space projects which includes assistance in programming, specification, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. Supports the RPM team in move management activities relating to move scope creation, bidding, analysis of bids, budget tracking, move coordination and scheduling, onsite move oversight and punch list activities to ensure complete functional occupancy of new and renovated buildings.

Minimum Required Qualifications:

• 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.
• High School Diploma.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and oral communication, organizational, and interpersonal skills.
• Attention to detail.
• Ability to be onsite at multiple colleges.
• Proficiency Microsoft Office and related word processing, spreadsheet, and database software.
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Preferred Qualifications:

• Four-year Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management or related area required.
• Procurement, sourcing or asset management experience.
• Public Works experience.
• Knowledge/proficiency in AutoCAD software.
• Certification/Membership with CID, IIDA, AIA, IFMA, LEED.

Duties:

• Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all such areas as identified by the District to provide college the onsite FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E procurement, FF&E Installation, Pre-move, Move, and Post move/Close-out phase activities for specified assigned projects. Services shall be provided at the direction of the College Project Director (CPD) and the Manager of Relocation Project Management team.
• Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.
• Support budget and schedule tracking efforts for FF&E and moves, and meet with relevant Project
• Architects (A/E), Project Managers, and BUGs, to be able to prepare office layouts and work with the occupants to plan furniture and equipment relocation of existing to the move location. Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps.
• Coordinate and prepare a list of all new furniture and equipment needed for the project.
• Assist with the timely and successful onsite FF&E installation, punch-list sign-off and transition during swing space, relocation and/or move into new buildings.
• Support the procurement of specialty contractors or Movers for installations, delivery, and/or connections not covered by the FF&E vendors. Create detailed scope of work for Task Orders for Contractors/Movers as necessary.
• Support the RPM in the working with the Project Interior Designer and the BUG user groups to select and prepare a list of all furniture and equipment needed for the project.
• Assist in the onsite unlocking of all areas requiring access by the movers and others during the Pre-Move, Move, Installation and Post Move/Close-Out Phases and for the re-securing all such areas.
• Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs if applicable; work closely with Asset Management Team to coordinate all asset tagging and disposition requirements, and Warranty Program Managers and other members of program staff working towards close-out of projects.
• Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices and submit to the CPD in written form.