Asset Move Coordinator I - Relocation Project Coordinator

ENGICON CM; Los Angeles (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

ENGICON CM is seeking a Relocation Project Management support specialist to assist FF&E selection, procurement coordination, and move-management for LA Community College District projects. The role covers programming, budgeting, scheduling with construction teams, installation, and post-move closeout to ensure full occupancy.

You will coordinate with project architects and BUGs, prepare layouts, and work with vendors and movers to fill gaps in equipment and furniture.

Qualifications

• Minimum 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or FF&E coordination/procurement.
• High School Diploma.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and oral communication, organizational, and interpersonal skills.

Responsibilities

• Support FF&E procurement coordination and purchasing for FF&E as identified by the District.
• Assist with procurement using best-value or low bid public contracting.
• Support budget and schedule tracking for FF&E and moves, coordinate with architects, project managers and BUGs.
• Coordinate and prepare a list of all new furniture and equipment needed for the project.
• Assist with onsite FF&E installation, punch-list sign-off and transition during swing space or move.
• Support procurement of specialty contractors or movers and create scope of work for tasks as needed.
• Assist in coordinating with interior designer and BUG user groups for furniture/equipment lists.
• Assist in onsite access/lockup during move phases and re-securing areas.
• Maintain FF&E, move management, and related documents and submit to CPD in written form.

Skills

Reading architectural drawings

On-site coordination

Communication

Furniture & equipment procurement

Education

High School Diploma

Bachelor’s degree in Architecture/Interior Design/Construction/PM

Tools

AutoCAD

MS Office

Job description

Benefits:

• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Position Description:

Supports the Relocation Project Management (RPM) team at multiple LACCD campuses as needed in Furniture, Fixtures, and Equipment (FF&E) activities for all new, renovated and swing space projects which includes assistance in programming, specification, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. Supports the RPM team in move management activities relating to move scope creation, bidding, analysis of bids, budget tracking, move coordination and scheduling, onsite move oversight and punch list activities to ensure complete functional occupancy of new and renovated buildings.

• Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all such areas as identified by the District to provide college the onsite FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E procurement, FF&E Installation, Pre-move, Move, and Post move/Close-out phase activities for specified assigned projects. Services shall be provided at the direction of the College Project Director (CPD) and the Manager of Relocation Project Management team.
• Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.
• Support budget and schedule tracking efforts for FF&E and moves, and meet with relevant Project Architects (A/E), Project Managers, and BUGs, to be able to prepare office layouts and work with the occupants to plan furniture and equipment relocation of existing to the move location. Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps.
• Coordinate and prepare a list of all new furniture and equipment needed for the project.
• Assist with the timely and successful onsite FF&E installation, punch-list sign-off and transition during swing space, relocation and/or move into new buildings.
• Support the procurement of specialty contractors or Movers for installations, delivery, and/or connections not covered by the FF&E vendors. Create detailed scope of work for Task Orders for Contractors/Movers as necessary.
• Support the RPM in the working with the Project Interior Designer and the BUG user groups to select and prepare a list of all furniture and equipment needed for the project.
• Assist in the onsite unlocking of all areas requiring access by the movers and others during the PreMove, Move, Installation and Post Move/Close-Out Phases and for the re-securing all such areas.
• Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs if applicable; work closely with Asset Management Team to coordinate all asset tagging and disposition requirements, and Warranty Program Managers and other members of program staff working towards close-out of projects.
• Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, timecards, shipping documents, freight bills, and invoices and submit to the CPD in written form

Minimum Required Qualifications:

• 1 year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.
• High School Diploma.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Strong written and oral communication, organizational, and interpersonal skills.
• Attention to detail.
• Ability to be onsite at multiple colleges.
• Proficiency Microsoft Office and related word processing, spreadsheet, and database software.
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule

Preferred Qualifications:

• Four-year Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management or related area required.
• Procurement, sourcing or asset management experience.
• Public Works experience.
• Knowledge/proficiency in AutoCAD software.
• Certification/Membership with CID, IIDA, AIA, IFMA, LEED.