Asset Management Specialist II - Lab Equipment

Genesis AEC, Inc.; Center Square (PA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Schedule flexibility

Hybrid schedule

Medical, dental, vision insurance

401(k) match

Paid time off (PTO)

Training opportunities

License bonus increase

Job summary

Genesis AEC, Inc. seeks an experienced Move Manager to oversee laboratory equipment and asset management for life sciences projects. You will lead master equipment lists, coordinate vendor quotes, and ensure on-schedule delivery and installation.

You will collaborate with Senior Asset Management Specialists and client teams, coordinating moves, calibrations, and preventative maintenance while maintaining strict QA/QC standards.

Qualifications

• Bachelor's degree in a life sciences or engineering field is preferred.
• Minimum of 5 years of move management experience in life sciences or related settings.
• Experience with lab equipment, vendor coordination, and project logistics is required.

Responsibilities

• Take ownership of Master Equipment Lists throughout the project lifecycle with IT/automation and CQV considerations.
• Compile facilities equipment lists from P&IDs and shop drawings onto Master Equipment Lists.
• Coordinate with vendors for quotes and lead times to ensure timely procurement.
• Participate in meetings run by Senior Asset Management Specialists and provide actionable insights.
• Coordinate decontaminations, moves, and re-installations of existing equipment with precision.
• Lead laboratory equipment moves with customers, coordinating logistics and timing.
• Coordinate equipment relocations with vendors and moving companies; ensure setups meet project needs.
• Coordinate alarms and data logging requirements among owner, CM, electrical, and IT teams.
• Ensure deliveries align with the project schedule for Just-in-Time delivery.
• Manage preventive maintenance, calibration, and asset tagging assignments.
• Support equipment surveys/walkdowns and required documentation.
• Assist in pre-occupancy walkdowns to verify utilities ready for installations.
• Coordinate and execute equipment installations, including JSA submission and hyper care.
• Monitor deliveries and uphold quality control throughout the process.

Skills

Lab equipment familiarity

cGMP familiarity

Vendor coordination

Strong communication

Detail oriented

Time management

Education

BS/BA in Biology or Engineering

Tools

MS Office Suite

Job description

Do you enjoy using problem-solving skills? Do you want to be part of a forward-thinking team at the forefront of laboratory design and implementation? Are you passionate about lab equipment asset management in the life sciences sector and eager to make a tangible impact on groundbreaking projects?

WHO WE ARE

We’re Genesis AEC – an award-winning architecture, engineering, construction management, and CQV firm and a leader in the life sciences industry. Ranked #5 in Pharmaceutical Design by ENR magazine, we’re designing and constructing facilities that advance worldwide health. We’re proud to contribute to our clients’ success, earning honors that include a 2021 ISPE Facility of the Year (FOYA) award and an ENR Mid-Atlantic’s Best Manufacturing Project award for our work at the National Institutes of Health.

Our culture is based on inclusion, one where all identities, backgrounds, and perspectives are embraced. When you’re on our team, you’ll find you are supported, challenged, and encouraged to grow – with opportunities, training, and a work-life balance to help you succeed.

WHAT YOU WILL BE DOING:

• Take ownership of Master Equipment Lists throughout the project lifecycle, ensuring they are updated with IT/automation requirements, CQV needs, move information, and relevant details regarding auxiliary equipment.
• Compile the facilities equipment list from P&IDs and shop drawings onto Master Equipment Lists.
• Work with vendors to obtain quotes and lead times for new equipment, ensuring timely procurement.
• Participate in meetings coordinated by Senior Asset Management Specialists, providing valuable insights into action items.
• Coordinate the decontaminations, moves, and re-installations of existing equipment with precision.
• Work with customers to organize and lead laboratory equipment moves.
• Coordinate with equipment vendors and moving companies for equipment relocations, moves, and setups.
• Coordinate equipment alarming and/or data logging requirements between the owner, construction management, electrical contractor, and automation/IT teams, as applicable.
• Ensure equipment deliveries align with the project schedule to ensure Just-in-Time (JIT) delivery.
• Manage and coordinate the assignment of preventative maintenance, calibration, and asset tagging activities.
• Participate in equipment surveys/walkdowns, submitting necessary documentation, as needed.
• Assist in pre-occupancy walkdowns to confirm all utilities are ready for equipment installation.
• Effectively coordinate and execute equipment installations, including submitting Job Safety Analysis (JSAs) and on-site hyper care.
• Maintain a close eye on tracking equipment deliveries and upholding quality control standards throughout the process.

Required Skills & Abilities

• Familiarity with laboratory equipment.
• Working knowledge of laboratory equipment functionality.
• Familiarity with cGMP regulations and standards preferred.
• Proficiency with Microsoft Office Suite or related software.
• Valid Driver's License and reliable transportation are required.
• Strong verbal and written communication skills
• Solid interpersonal skills that foster collaboration and client relations
• Strong organizational skills with an unwavering attention to detail
• Effective time management skills with a proven ability to meet deadlines
• Critical thinking, analytical prowess, and problem-solving skills to navigate challenges with confidence

Education and Experience:

• BS/BA in Biology, Engineering, or a life science-related field preferred.
• A minimum of 5 years of move management experience.

Physical Requirements:

The physical demands of this job include:

• Prolonged periods of sitting for laptop/computer work.
• Frequent (~60%) client site visits for vendor management and coordination activities.
• Working at the client sites 3-5 days per week.

WHY YOU’LL LOVE IT HERE

• Ourcollaborative and positive culture sets us apart!
• We offerschedule flexibility*, with a half-day Friday option, all year long.
• Ahybrid schedulefor a balanced work week. *For field-based personnel, flexible scheduling may be subject to client/project site requirements.
• Comprehensivemedical, dental, vision, and Rx insuranceplans, with two-thirds of your premiums and deductible paid!
• Competitive401(k) matchprogram
• Generouspaid time off(PTO)
• Thought leadership opportunities, including a $1,000 award for presenting or publishing your technical expertise!
• Competitivecompany-paid trainingopportunities
• A5% salary increasefor earning your professional license!
• Endlessopportunities to growyour career
• And so much more!