Asset Management Coordinator

Davita Inc.; Saddle Brook (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in asset management seeks an Administrative Support professional. The role includes providing clerical support, coordinating schedules, and managing office data within a team environment. Candidates should have 3+ years of experience, strong communication skills, and proficiency in Microsoft Office and Yardi. This position offers a competitive compensation package with growth opportunities.

Benefits

Annual target bonus

Medical, dental, and vision insurance

401(k) plan

Qualifications

• 3+ years of previous experience in administrative support.
• Strong knowledge of Microsoft Office products.
• Ability to work on-site in the office up to 4 days per week.

Responsibilities

• Provides administrative support to the Asset Management team.
• Schedules appointments and meetings while maintaining files and data.
• Coordinates travel accommodations and manages expense reports.

Skills

Communication

Organization

Data Entry

Team Collaboration

Adaptability

Education

High School Diploma or GED

Bachelor's Degree (preferred)

Tools

Microsoft Office

Yardi

Job description

POSITION SUMMARY

Responsible for providing intermediate administrative support to the Asset Management team in the Region.

RESPONSIBILITIES:

• Performs and creates efficient processes for clerical duties to include copying, binding, filing, scanning, etc.
• Responds to phone, email, fax, and other inquires; takes messages, greets, and directs others to appropriate person(s) for assistance.
• Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car rentals, etc.)
• Executes routine documents and communications.
• Maintains files, invoices, and data in Yardi system and performs data entry.
• Produces departmental reports, submittals, presentations, etc.
• Schedules appointments and meetings; may be asked to attend meetings.
• May conduct basic market research and gather information for projects, reports, and presentations.
• Provides assistance at off-site events as required.
• Process and submit expense reports for the SVP, Asset Manager and Director of Construction.
• Provide assistance with office management duties.
• Handles all FedEx related shipments for SVP, Asset Management.
• Assesses department needs and offers suggestions to solve basic problems.
• Participate and attend Company and Department specific events; Ability to travel as needed
• Acts in accordance with the values of the company and complies with all company processes and procedures.
• Completes other duties as assigned.

DEPARTMENT SPECIFIC DUTIES:

• Maintains tenant contact information and property data in CUB.
• Creates service agreements/ contracts for vendor/ contractor signatures.
• Organizes property files and processes utility, property operations and commission invoices in Yardi. Resolve billing discrepancies.
• Assists in obtaining tenant and vendor insurance certificates and processes new vendors. Transfers utility accounts for newly acquired/vacant properties.
• Prepares monthly tenant back charges.
• Ability to provide administrative support to other regions, as needed.

QUALIFICATIONS and ADDITIONAL DETAILS:

• Bachelor's degree preferred; High School diploma or GED required.
• Minimum of 3+ years of previous experience.
• Excellent written and oral communication skills.
• Perform accurate and thorough data entry tasks, ensuring data integrity and precision.
• Demonstrate a commitment to excellence, and sound judgment.
• Excellent organizational skills.
• Adaptable to work assignments and work flow.
• Ability to work on-site in the office up to 4 days per week.
• Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel, PowerPoint and Word.
• Working knowledge of Yardi strongly preferred.
• Ability to collaborate and work as part of a team; readily assists others.
• Flexible with respect to work schedule.
• Ability to remain composed under pressure, comfortable working in a fast paced environment.

ADDITIONAL DETAILS: CenterPoint Properties is an equal opportunity and affirmative action employer (F/M/Disability/Vet/Sexual Orientation/Gender Identity). Qualified candidates will be contacted regarding next steps in the recruiting process. CenterPoint Properties offers employees a competitive compensation package which includes an annual target bonus, medical, dental, and vision insurance, 401(k) and more. Relocation assistance is not available for this position.