Vendor Management Coordinator (Day Shift - Fully Remote)

Thermo Fisher Scientific Inc.; Middleton (WI); Remote; USD 45,000 - 60,000; Full time

Job summary

A leading company in scientific research is seeking a professional to support clinical supply operations, ensuring compliance and oversight in managing the lifecycle of clinical supplies. This role involves coordination with vendors, maintaining high standards of quality and efficiency. Ideal candidates will have a background in clinical supplies and strong organizational and communication skills.

Qualifications

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification.
• Previous experience of at least 2 years in a comparable role.

Responsibilities

• Support day-to-day operations related to clinical drug management.
• Ensure compliance with good practices and client requirements.
• Coordinate with vendors for outsourced services.

Skills

Communication (written and verbal)

Organizational Skills

Analytical Skills

Customer Service Orientation

Proficiency in Microsoft Office

Education

High / Secondary school diploma or equivalent

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Our goal-driven teams combine and deliver centralized support and solutions for the clinical trials, collaborating to improve processes, cycle and flexibility. We partner with our sites, businesses and colleagues around the world to decrease startup timelines and go above and beyond.

Discover Impactful Work:

Provides support to clinical supplies operations and administrative activities in all areas of clinical supplies lifecycle of low to moderate complexity studies.

A day in the Life:

Supports the day to day operations of the study drug, comparators and ancillaries management.

• Coordinates with vendors and assists with vendor management when clinical supplies services are required to be outsourced.
• Ensures all activities are executed in compliance with company good practices and client requirements.
• Completes ongoing training on new regulations concerning all clinical supplies and GxP activities.
• Participates in and supports department project teams.
• May coordinate or serve as a liason cross-functionally.
• Asks for quotations to vendors and verify them against what was required by internal clients.
• Interacts with other groups and department to get approvals and revisions.
• Follows the Global procedures and internal agreement to place a Purchase Order.
• Participates in the GCS mini team meetings, providing insight about vendors processes and procedures, costs, timeline, requirements and deliverable.
• Connect and manage the vendors selected for services.
• Keeps control and oversight on the POs and services performed by vendors, following up on distribution plan, SIV dates, right products to be delivered and with the good quality that’s required.

Keys to Success:

Education

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification technical positions may require a certificate

Experience

• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).
• In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills, Abilities

• Intermediate English and good communication skills both written and verbal
• Solid understanding of the Clinical Supply process, such as manufacturing, handling, importing, shipping, exporting, auditing, labeling and packaging
• Strong organizational, planning and time management skills
• planning analytical skills
• Good analytical skills and ability to work on issues of a diverse and confidential nature
• Proficient in Microsoft Office programs
• Strong customer service orientation and attention to detail aligned with high standards of quality and excellence
• Adaptive to changes and ability to handle high-pressure situations
• Ability to work in a team environment as well as work independently with moderate direct supervision
• Ability to utilize proper channels of communications to voice concerns and suggestions

Working Environment

Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

• Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
• Able to work upright and stationary for typical working hours.