Asset Management Coordinator

JBM Recruitment; Saddle Brook (NJ); Hybrid; USD 60,000 - 90,000; Full time

Job summary

A leading recruitment agency is seeking an Asset Management Coordinator in Saddle Brook, NJ. The role involves administrative support and management of a small property portfolio. The ideal candidate will possess strong organizational skills and communication abilities, with a preference for those experienced in industrial or commercial real estate.

Qualifications

• Minimum of 3+ years of previous experience required; industrial/commercial real estate strongly preferred.
• Excellent written and oral communication skills.
• Strong working knowledge of Microsoft Office products.

Responsibilities

• Day to day management and oversight for a small portfolio in the region.
• Develops and maintains relationships with tenants; responds promptly to tenant requests.
• Performs and creates efficient processes for administrative duties.

Skills

Communication

Organizational Skills

Data Entry

Adaptability

Team Collaboration

Microsoft Office

Yardi

Job description

22 hours ago Be among the first 25 applicants

JBM Recruitment has been hired to identify an Asset Management Coordinator for our real estate investment client. Our client's office is in Saddle Brook, NJ and they offer a hybrid working environment.

POSITION SUMMARY

Responsible for providing administrative support to the SVP, Regional Manager and Property Management team in the Region as well as managing a small portfolio.

RESPONSIBILITIES

• Day to day management and oversight for a small portfolio in the region. The size of the portfolio will be at a reduced level and may vary by region.
• Develops and maintains relationships with tenants; responds promptly to tenant requests and inquiries.
• Responsible for move-in/move-out processes and ensures smooth transition.
• Assists in obtaining tenant and vendor insurance certificates and processes new vendors. Transfers utility accounts for newly acquired/vacant properties. Prepares monthly tenant back charges.
• Performs and creates efficient processes for administrative duties to include responding to phone, email, and other inquiries, copying, binding, filing, scanning, greets and directs others to appropriate person(s) for assistance.
• Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car rentals, etc.)
• Maintains files, invoices, and data in Yardi system and performs data entry.
• Schedules appointments and meetings; may be asked to attend meetings.
• May conduct basic market research and gather information for projects, reports, and presentations.
• Provides assistance at off-site events as required.
• Process and submit expense reports for the SVP, Asset Manager and other Asset Management team members as needed.
• Provide assistance with office management duties.
• Handles all FedEx related shipments for SVP, Asset Management.
• Assesses department needs and offers suggestions to solve basic problems.
• Participate and attend Company and Department specific events; Ability to travel as needed.
• Acts in accordance with the values of the company and complies with all company processes and procedures.
• Maintains tenant contact information and property data in CUB.
• Creates service agreements/ contracts for vendor/ contractor signatures.
• Organizes property files and processes utility, property operations and commission invoices in Yardi. Resolve billing discrepancies.
• Ability to provide administrative support to other regions, as needed.

REQUIREMENTS

• Minimum of 3+ years of previous experience required; industrial/commercial real estate strongly preferred.
• Excellent written and oral communication skills.
• Perform accurate and thorough data entry tasks, ensuring data integrity and precision.
• Demonstrate a commitment to excellence, and sound judgment.
• Excellent organizational skills.
• Adaptable to work assignments and work flow.
• Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel, PowerPoint and Word.
• Working knowledge of Yardi strongly preferred.
• Ability to collaborate and work as part of a team; readily assists others.
• Flexible with respect to work schedule.
• Ability to remain composed under pressure, comfortable working in a fast paced environment.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Customer Service

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