Asset Management Coordinator

Allied Steel Buildings, Inc.; Mc Gregor (PA); On-site; USD 52,000 - 68,000; Full time

Job summary

Allied Steel Buildings, Inc. is seeking an Asset Management Coordinator to coordinate day-to-day maintenance, upkeep, and service activities across our facilities and property.

This role serves as a key link between Asset & Infrastructure, internal departments, maintenance personnel, contractors, and service providers to keep buildings safe, functional, and well-maintained. We value 2–4 years of facilities coordination or related experience, with strong knowledge of building systems, vendor

Qualifications

• 2–4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or related field.
• Experience coordinating contractors, vendors, maintenance personnel, or service providers.
• Experience with purchasing, work orders, maintenance records, or facility inspections is preferred.
• Valid driver’s license may be required depending on operational needs.
• Education: High school diploma or equivalent; degree in Facilities Management preferred.

Responsibilities

• Coordinate day-to-day facility maintenance, repairs, and service needs for buildings and property.
• Receive, prioritize, and track maintenance requests and work orders through completion.
• Coordinate preventive and corrective maintenance with internal and external teams.
• Monitor outstanding facility issues and elevate significant concerns.
• Conduct routine inspections to identify damage and maintenance needs.
• Document deficiencies and track corrective actions to completion.
• Maintain records for asset, equipment, warranties, and service histories.
• Coordinate purchasing of facility supplies and manage vendor quotes and invoices.
• Assist with office moves, workspace changes, and facility setups.
• Provide basic reports on work orders, facility conditions, and expenditures.

Skills

Facilities coordination

Vendor management

Work orders

Asset management

Documentation

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Facilities Management

Tools

MS Office

Excel

Job description

Who We Are:

Allied Steel Buildings is a global manufacturer of steel buildings and structural steel solutions, offering best-in-class design, engineering, and project management seamlessly integrated into our clients' processes. Since 2003, we have successfully delivered over 5,500 metal building projects across 72 countries, delivering building solutions for diverse industries, from data centers, sports & recreational facilities, aviation, manufacturing, equestrian & agricultural to commercial buildings and warehousing worldwide. We have 5 locations, including our two manufacturing facilities, located in Texas and Spain, that utilize cutting-edge technology, including robotics and automation, to ensure our manufactured materials set a new standard for quality in the industry.

Allied Culture:

At Allied, we believe great service matters from the start and finish of everything we do . Going the distance for our clients begins with taking care of our team members . They are our most important asset . We invest in their continuous development and recognize their contribution to our success .

Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide . The Allied Team is highly resourceful, innovative, and competent with extensive experience . Our culture is open, accessible, adaptive, and flexible, offering work-life balance and empowering our people because everyone’s voice matters . We promote “we” over “me” and solutions-oriented creative thinking . It’s the Allied way.

Job Summary:

The Asset Management Coordinator is responsible for coordinating the day-to-day maintenance, upkeep, preservation, and service activities associated with Allied Fabricators LLC’s facilities, property, grounds, offices, restrooms, common areas , and other physical assets.

This position serves as a key coordination point between the Asset & Infrastructure area, internal departments, maintenance personnel, contractors, and service providers to ensure that c ompany property and facilities remain safe, functional, clean, well-maintained, and aligned with company standards.

The role is also responsible for identifying and reporting wear, tear, deterioration, damage, deficiencies, and maintenance needs across company property and ensuring that corrective actions are properly tracked through completion.

Responsibilities:

Facilities & Maintenance Coordination

• Coordinate day-to-day facility maintenance, repairs, and service needs for buildings, offices, restrooms, common areas , and company property.

• Receive, prioritize, and track maintenance requests and work orders through completion.

• Coordinate preventive and corrective maintenance activities with internal maintenance personnel and external service providers.

• Monitor outstanding facility issues and elevate significant or recurring concerns

Property Inspection & Condition Monitoring

• Conduct routine inspections of buildings, property, and facility assets to identify damage, deterioration, maintenance needs, and potential safety concerns.

• Document identified deficiencies and initiate appropriate maintenance or service requests.

• Track corrective actions and verify completion of repairs and services.

• Maintain inspection and facility condition records to support ongoing maintenance planning.

Grounds, Landscaping & Exterior Areas

• Coordinate the upkeep of landscaping, parking areas, sidewalks, fencing, signage, exterior lighting, drainage areas, and other exterior property.

• Monitor grounds and exterior conditions and coordinate required maintenance or corrective action.

• Coordinate landscaping, pest control, exterior cleaning, and other contracted property services.

• Help ensure exterior areas remain safe, clean, functional, and professionally maintained .

Restrooms, Offices & Common Areas

• Monitor the condition, cleanliness, functionality, and appearance of offices, restrooms, conference rooms, break areas, and common spaces.

• Coordinate repairs, cleaning, replenishment, and other facility services as needed.

• Monitor facility and janitorial supply levels and coordinate replenishment.

• Support office moves, workspace changes, furniture installation, and facility setups.

Procurement of Office & Facility Materials

• Coordinate purchasing of facility supplies, maintenance materials, janitorial products, fixtures, and other Asset & Infrastructure needs.

• Obtain quotes, prepare purchase requests, track orders, and assist with resolving purchasing or delivery discrepancies.

• Maintain appropriate inventory levels for commonly used facility supplies and materials.

• Maintain organized purchasing, warranty, and service documentation.

Vendor & Contractor Coordination

• Coordinate scheduling, site access, and work requirements for facility vendors, contractors, and service providers.

• Monitor service completion and contractor performance and communicate concerns as appropriate .

• Maintain vendor quotes, service records, warranties, invoices, and related documentation.

• Assist with identifying and coordinating new service providers when needed.

Asset & Infrastructure Support

• Maintain accurate records for assigned facility assets, equipment, furniture, fixtures, warranties, and service histories.

• Assist with asset identification, tagging, tracking, transfers, and disposition.

• Support facility improvement and infrastructure projects through scheduling, procurement, vendor coordination, and documentation.

• Prepare basic reports on work orders, facility conditions, asset status, maintenance activities, and related expenditures.

Requirements

Qualifications:

• Experience: 2–4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or a related field.

• Experience coordinating contractors, vendors, maintenance personnel, or service providers.

• Experience with purchasing, work orders, maintenance records, or facility inspections is preferred.

• Valid driver’s license may be required depending on company operational needs.

• Education : High school diploma or equivalent required. Associate or Bachelor’s degree in Facilities Management, Business Administration, Operations, Asset Management, Engineering, Construction Management, or a related field is preferred.

Knowledge, Skills & Abilities

• Basic knowledge of building and facility maintenance.

• Understanding of preventive and corrective maintenance principles.

• Ability to identify common facility deficiencies and signs of wear and deterioration.

• Basic understanding of plumbing, electrical, HVAC, lighting, flooring, doors, fixtures, landscaping, and general building systems.

• Knowledge of purchasing and vendor-management processes.

• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.

• Ability to use maintenance, work order, inventory, procurement, or asset-management systems.

• Strong organizational and recordkeeping skills.

• Ability to prepare basic reports and maintain accurate documentation.