Asset Management Coordinator

Allied Steel Buildings

McGregor (TX)

On-site

USD 42,000 - 64,000

Full time

10 days ago

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Job summary

Allied Steel Buildings is seeking an Asset Management Coordinator to coordinate the day-to-day maintenance, upkeep, preservation, and service activities across its facilities, property, grounds, offices, restrooms, and common areas.

This role serves as a key liaison between the Asset & Infrastructure team, internal departments, maintenance personnel, contractors, and service providers to ensure that property remains safe, functional, clean, well-maintained, and aligned with company

Qualifications

2–4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or a related field.
Experience coordinating contractors, vendors, maintenance personnel, or service providers.
Experience with purchasing, work orders, maintenance records, or facility inspections is preferred.
Valid driver’s license may be required depending on company needs.
Education: High school diploma or equivalent; higher degree preferred.

Responsibilities

Coordinate day-to-day facility maintenance, repairs, and service needs for buildings, offices, restrooms, common areas, and company property.
Receive, prioritize, and track maintenance requests and work orders through completion.
Coordinate preventive and corrective maintenance activities with internal maintenance personnel and external service providers.
Monitor outstanding facility issues and elevate significant or recurring concerns.
Coordinate repairs, cleaning, replenishment, and other facility services as needed, including office moves and furniture setup.
Coordinate purchasing of facility supplies, maintenance materials, fixtures, and other Asset & Infrastructure needs.
Maintain organized purchasing, warranty, and service documentation.
Coordinate scheduling, site access, and work requirements for facility vendors, contractors, and service providers.

Skills

Facility coordination

Vendor coordination

Maintenance documentation

Monitoring and reporting

Office moves & furniture

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Facilities Management/Business Administration/Operations or related field

Tools

Microsoft Office

Job description

Who We Are

Allied Steel Buildings is a global manufacturer of steel buildings and structural steel solutions, offering best-in-class design, engineering, and project management seamlessly integrated into our clients' processes. Since 2003, we have successfully delivered over 5,500 metal building projects across 72 countries, delivering building solutions for diverse industries, from data centers, sports & recreational facilities, aviation, manufacturing, equestrian & agricultural to commercial buildings and warehousing worldwide. We have 5 locations, including our two manufacturing facilities, located in Texas and Spain, that utilize cutting-edge technology, including robotics and automation, to ensure our manufactured materials set a new standard for quality in the industry.

Who We Are

Allied Culture

At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development and recognize their contribution to our success.
Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive, and flexible, offering work-life balance and empowering our people because everyone’s voice matters. We promote “we” over “me” and solutions-oriented creative thinking. It’s the Allied way.

Job Summary

The Asset Management Coordinator is responsible for coordinating the day-to-day maintenance, upkeep, preservation, and service activities associated with Allied Fabricators LLC’s facilities, property, grounds, offices, restrooms, common areas, and other physical assets.

This position serves as a key coordination point between the Asset & Infrastructure area, internal departments, maintenance personnel, contractors, and service providers to ensure that company property and facilities remain safe, functional, clean, well-maintained, and aligned with company standards.

The role is also responsible for identifying and reporting wear, tear, deterioration, damage, deficiencies, and maintenance needs across company property and ensuring that corrective actions are properly tracked through completion.

Responsibilities

Facilities & Maintenance Coordination

Coordinate day-to-day facility maintenance, repairs, and service needs for buildings, offices, restrooms, common areas, and company property.
Receive, prioritize, and track maintenance requests and work orders through completion.
Coordinate preventive and corrective maintenance activities with internal maintenance personnel and external service providers.
Monitor outstanding facility issues and elevate significant or recurring concerns.

Property Inspection & Condition Monitoring

Conduct routine inspections of buildings, property, and facility assets to identify damage, deterioration, maintenance needs, and potential safety concerns.
Document identified deficiencies and initiate appropriate maintenance or service requests.
Track corrective actions and verify completion of repairs and services.
Maintain inspection and facility condition records to support ongoing maintenance planning.

Grounds, Landscaping & Exterior Areas

Coordinate the upkeep of landscaping, parking areas, sidewalks, fencing, signage, exterior lighting, drainage areas, and other exterior property.
Monitor grounds and exterior conditions and coordinate required maintenance or corrective action.
Coordinate landscaping, pest control, exterior cleaning, and other contracted property services.
Help ensure exterior areas remain safe, clean, functional, and professionally maintained.

Restrooms, Offices & Common Areas

Monitor the condition, cleanliness, functionality, and appearance of offices, restrooms, conference rooms, break areas, and common spaces.
Coordinate repairs, cleaning, replenishment, and other facility services as needed.
Monitor facility and janitorial supply levels and coordinate replenishment.
Support office moves, workspace changes, furniture installation, and facility setups.

Procurement of Office & Facility Materials

Coordinate purchasing of facility supplies, maintenance materials, janitorial products, fixtures, and other Asset & Infrastructure needs.
Obtain quotes, prepare purchase requests, track orders, and assist with resolving purchasing or delivery discrepancies.
Maintain appropriate inventory levels for commonly used facility supplies and materials.
Maintain organized purchasing, warranty, and service documentation.

Vendor & Contractor Coordination

Coordinate scheduling, site access, and work requirements for facility vendors, contractors, and service providers.
Monitor service completion and contractor performance and communicate concerns as appropriate.
Maintain vendor quotes, service records, warranties, invoices, and related documentation.
Assist with identifying and coordinating new service providers when needed.

Asset & Infrastructure Support

Maintain accurate records for assigned facility assets, equipment, furniture, fixtures, warranties, and service histories.
Assist with asset identification, tagging, tracking, transfers, and disposition.
Support facility improvement and infrastructure projects through scheduling, procurement, vendor coordination, and documentation.
Prepare basic reports on work orders, facility conditions, asset status, maintenance activities, and related expenditures.

Requirements

Qualifications:

Experience: 2–4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or a related field.
Experience coordinating contractors, vendors, maintenance personnel, or service providers.
Experience with purchasing, work orders, maintenance records, or facility inspections is preferred.
Valid driver’s license may be required depending on company operational needs.
Education: High school diploma or equivalent required. Associate or Bachelor’s degree in Facilities Management, Business Administration, Operations, Asset Management, Engineering, Construction Management, or a related field is preferred.

Knowledge, Skills & Abilities

Basic knowledge of building and facility maintenance.
Understanding of preventive and corrective maintenance principles.
Ability to identify common facility deficiencies and signs of wear and deterioration.
Basic understanding of plumbing, electrical, HVAC, lighting, flooring, doors, fixtures, landscaping, and general building systems.
Knowledge of purchasing and vendor-management processes.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Ability to use maintenance, work order, inventory, procurement, or asset-management systems.
Strong organizational and recordkeeping skills.
Ability to prepare basic reports and maintain accurate documentation.