Asset Management Administrator - Advanced

Gilder Search Group; Montgomery (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Short/Long-Term Disability

Group Life Insurance

401(k) Plan with Employer Match

Paid Time Off

Holiday Pay

Certification Incentive Plan

Employee Referral Plan

Technology Exposure

Job summary

Advanced Systems Design, Inc. seeks an IT Asset Management Specialist in Montgomery, AL to manage the entire asset lifecycle, ensuring assets are received, recorded, tagged, tracked, audited, and disposed of per state policies and federal guidelines.

Role requires in-person availability starting day 1, with collaboration across procurement, finance, security, and IT operations to maintain accuracy and compliance in records and reporting.

Qualifications

• 3–5 years of experience in IT asset management, inventory control, logistics, procurement, or related operations.
• Knowledge of IT hardware including computers, peripherals, networking equipment, and mobile devices.
• Experience with asset tagging, inventory management systems, and barcode/RFID technologies.
• Ability to investigate and reconcile inventory discrepancies.
• Understanding of chain-of-custody and chain-of-possession protocols.
• Ability to prepare and maintain audit-ready documentation.
• Strong organizational skills and ability to maintain orderly storage environments.
• Analytical thinking and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate across teams.
• Proficiency with asset management software, spreadsheets, and reporting tools.

Responsibilities

• Receive incoming IT equipment, verify shipments, and document assets.
• Assign asset tags and maintain accurate identification and classification.
• Maintain detailed inventory records with location, status, ownership, and lifecycle data.
• Track asset movement through chain-of-custody procedures.
• Conduct periodic physical audits and reconcile discrepancies.
• Prepare audit documentation and compliance records.
• Ensure records remain audit-ready at all times.
• Support deployment, transfers, repairs, returns, and disposal per regulations.
• Collaborate with procurement, finance, security, and IT operations to improve accuracy and compliance.
• Develop and implement asset management policies and best practices.
• Provide operational reporting and process-improvement recommendations.

Skills

Attention to detail

IT hardware knowledge

Asset tagging

Inventory management systems

Barcodes/RFID

Audit/Discrepancy resolution

Chain of custody

Audit-ready documentation

Organizational skills

Communication skills

Independent / cross-team collaboration

Asset management software

Education

High school diploma or equivalent

Associate or bachelor's degree in IT / Business / Logistics

Tools

Asset management software

Barcode/RFID systems

Job description

Advanced Systems Design is seeking a TITLEfor our client located in Montgomery, AL.

This position is onsite in Montgomery, AL, and requires in-person availability starting day 1.

Job Overview:

The IT Asset Management Specialist is responsible for the end-to-end lifecycle management of technology assets across the agency. This role ensures all IT equipment is properly received, recorded, tagged, tracked, maintained, audited, and disposed of in accordance with state policies, federal guidelines, and internal controls. The position supports operational accountability, inventory accuracy, compliance, and financial stewardship of IT resources.

Key Responsibilities:

Asset Receiving and Inventory Management

• Receive incoming IT equipment, verify shipment accuracy, and document all received assets.
• Assign and apply asset tags, ensuring proper identification and classification of all hardware.
• Maintain detailed inventory records within the agency's asset management system, including asset location, status, ownership, and lifecycle information.
• Track the movement of equipment through formal chain-of-possession and chain-of-custody procedures.

Asset Auditing and Compliance

• Conduct periodic physical inventory audits and reconcile discrepancies through investigation and documentation.
• Prepare audit documentation, compliance records, and reports for internal and external audit activities.
• Ensure inventory records remain accurate, complete, and audit-ready at all times.

Asset Lifecycle Management

• Support all phases of the asset lifecycle, including Deployment, Transfers, Reassignments, Repairs, Returns, Surplus processing, Disposal
• Ensure surplus and disposal activities comply with state surplus regulations, environmental requirements, and data security standards.

Operational Support and Process Improvement

• Maintain organized and secure storage areas for all IT assets.
• Collaborate with procurement, finance, security, and IT operations teams to ensure inventory accuracy and compliance with agency standards.
• Assist in the development, implementation, and improvement of asset management policies, procedures, and best practices.
• Respond to asset management inquiries and provide operational reporting and process improvement recommendations.

Required Qualifications:

• Minimum of 3 to 5 years of experience in IT asset management, inventory control, logistics, procurement, or a related operational role.
• Strong attention to detail and ability to maintain accurate and complete records.
• Knowledge of IT hardware, including computers, peripherals, networking equipment, mobile devices, and related technologies.
• Experience with asset tagging, inventory management systems, and barcode/RFID technologies.
• Ability to investigate and reconcile inventory discrepancies.
• Understanding of chain-of-custody and chain-of-possession protocols.
• Ability to prepare and maintain audit-ready documentation.
• Strong organizational skills with the ability to maintain orderly storage and work environments.
• Analytical thinking and problem-solving abilities.
• Ability to safely lift and move IT equipment within reasonable limits.
• Excellent written and verbal communication skills.
• Ability to work independently and effectively collaborate across multiple teams.
• Proficiency with asset management software, spreadsheets, and reporting tools.
• Ability to safely lift, carry, and move IT equipment and related materials within reasonable limits.
• Ability to perform periodic physical inventory counts in office, storage, and warehouse environments.
  

Preferred Qualifications:

• Experience working in a government or public-sector environment.
• Familiarity with state surplus property and disposal regulations.
• Experience with IT Asset Management (ITAM) frameworks such as: ITIL, ISO/IEC 19770, Other industry-recognized asset management standards
• Previous experience in procurement, inventory control, logistics, or related operational functions.

Education Required:

• High school diploma or equivalent.

Education Preferred:

• Associate or bachelor's degree in: Information Technology, Business Administration, Logistics, Supply Chain Management, Related field

Advanced Systems Design, Inc. is:

• A leading Information Technology provider for Federal, State & Local government agencies.
• A certified minority-owned small business government contractor with capabilities related to Public Health IT, Criminal Justice, Transportation, and Defense.
• A certified service-disabled veteran-owned company with a proud 46-year track record of providing successful innovative solutions for our government customers.
• A drug-free workplace in accordance with the Drug-Free Workplace Act of 1988.
• Applicants who have a signed offer of employment or contractor agreement are subject to:
  • the pre-employment testing protocol:
    • background investigation
    • drug screening

Our Employees:

• Are actively working on next-generation technology projects with the U.S. Department of Veterans Affairs, CDC, and a wide array of Federal, State, and Local agencies throughout the United States
• Are eligible for wide-ranging benefits and perks, including but not limited to:
  • Comprehensive Health Insurance with PPO and HDHP/HSA options
  • Dental Insurance
  • Vision Insurance
  • Short/Long-Term Disability
  • Group Life Insurance - Company Paid
  • Voluntary Life Insurance
  • 401(k) Plan with Employer Match
  • Paid Time Off (Vacation/Sick)
  • Holiday Pay - Company Paid Federal Holidays
  • Professional Certification Incentive Plan
  • Employee Referral Plan
  • Technology Exposure

For additional information regarding Advanced Systems Design, please check out our WEBSITE or click HERE for all current job openings.

Advanced Systems Design is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.