Asset & Equipment Readiness Coordinator

Underwater Mechanix UMX; Jacksonville (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

9 paid holidays

Vacation, Sick and Bereavement pay

PPE provided: Boots, Vest, Hard Hat,Gl

Premium: 75% employer health premiums

Job summary

Underwater Mechanix UMX is seeking an Equipment and Facilities Asset Coordinator to track locations, repair status, and readiness while coordinating shop and facility maintenance. You will manage asset records, schedule repairs, and communicate equipment availability to Operations Management.

The role emphasizes strong organization, computer and communication skills, attention to detail, and the ability to prioritize maintenance needs to support safe, efficient operations.

Qualifications

• Minimum three years of experience in equipment coordination, maintenance planning, fleet management, or construction logistics.
• Proficiency in Microsoft Office Suite, particularly Excel, and accurate asset and cost tracking.
• Ability to plan equipment needs, maintain three-week look-ahead schedules, and coordinate mobilizations.
• Working knowledge of equipment maintenance, repair scheduling, and facility service coordination.
• Strong organizational, communication, and follow-through skills, with the ability to manage competing priorities.
• Experience with heavy equipment, trucks, vessels, and barges preferred.
• Valid drivers license, ability to obtain and maintain required federal installation access credentials.
• High school diploma or equivalent and a valid driver’s license.

Responsibilities

• Equipment and Job Readiness: Coordinate equipment inspections, servicing, and repairs to ensure assets are ready for scheduled project needs.
• Asset Tracking and Allocation: Maintain accurate records of equipment locations, assignments, availability, and condition; coordinate allocation with Operations and Project Managers.
• Repair and Maintenance Coordination: Track repair needs, schedule preventive maintenance, coordinate service vendors, and verify completion before returning equipment to service.
• Mobilization and Logistics: Assist with equipment loadouts, transportation, deliveries, and returns; verify required equipment and supporting documentation are accounted for.
• Shop and Asset Organization: Coordinate the organization, storage, upkeep, and inventory of shop equipment, vessels, barges, trucks, tools, and related assets.
• Facilities Maintenance: Coordinate shop and facility repairs, routine maintenance, and vendor services; track outstanding issues through completion.
• Cost and Budget Tracking: Maintain repair histories, estimates, invoices, and maintenance costs to support budgeting and equipment repair or replacement decisions.
• Planning and Look-Ahead: Maintain equipment and maintenance look-ahead schedules, identify upcoming needs, and communicate shortages or delays before they affect projects.
• Records and Reporting: Use Microsoft Office Suite, particularly Excel, to maintain asset trackers, maintenance schedules, cost reports, and readiness updates.
• Communication and Follow-Through: Communicate clearly with field personnel, management, vendors, and transportation providers to resolve equipment and facility needs promptly.

Skills

Asset tracking

Maintenance planning

Scheduling

Communication

Organizational skills

Microsoft Office

Excel

Problem-solving

Attention to detail

Safety compliance

Education

High school diploma or equivalent

Tools

Excel

MS Office

Asset management software

Project management tools

Job description

Underwater Mechanix UMX is seeking an Equipment and Facilities Asset Coordinator to track locations, repair status, and readiness while coordinating shop and facility maintenance. You will manage asset records, schedule repairs, and communicate equipment availability to Operations Management.

The role emphasizes strong organization, computer and communication skills, attention to detail, and the ability to prioritize maintenance needs to support safe, efficient operations.